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Indian Army Department Of Military Affairs Mic Equipment Tender Gurudaspur Punjab 2026 - ISI/OEM Compliance & Site Installation

Bid Publish Date

19-Jun-2026, 9:34 pm

Bid End Date

30-Jun-2026, 9:00 am

Location

GURDASPUR , PUNJAB
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Progress

Issue19-Jun-2026, 9:34 pm
AwardPending
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Quantity

14

Category

Long Mic Stand

Bid Type

Two Packet Bid

Key Highlights

  • • Manufacturer Authorization mandatory with OEM details (name, address, email, phone)
  • • On-site installation and commissioning by OEM-certified resources
  • • Optional site visit for installation assessment
  • • Quantity variation up to 50% at contract rates during and after award
  • • Vendor Code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
  • • Non-disclosure declaration must be uploaded on bidder letterhead
  • • GST reimbursement as per actuals or applicable rates, whichever is lower, subject to quoted GST
  • • No published ESTIMATED VALUE or EMD amount in tender data

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Location: GURDASPUR, PUNJAB 143505. Procurement scope includes mic equipment categories: Long Mic Stand, Medium Mic Stand, Podium Mic, Cordless Mic, Mic Lid 25 Mtr, Mic Stand Clump, and Cell Charger Set. Estimated value and EMD details are not disclosed; however, the contract requires on-site installation and commissioning at the specified address. The tender contemplates OEM/authorised reseller involvement with mandatory manufacturer authorization and NDAs. An optional site visit is available, and an option clause permits up to 50% quantity variation at contracted rates. Delivery/install location: address supplied in terms (DUGGAN BANI, DISTT KATHUA, J&K).

Technical Specifications & Requirements

  • No technical specifications are published in the tender data. Expected requirements emphasize on-site installation and commissioning by OEM/ OEM Certified resource or OEM authorised reseller.
  • Mandatory compliance elements include Manufacturer Authorization and OEM details in bid (name, designation, address, email, phone).
  • Documentation for Vendor Code Creation includes: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate.
  • Optional site visit for assessment; quantity variation up to 50% at contract rates; delivery timelines anchored to the original delivery period with provisions for extended periods.
  • This tender references several mic-related product categories but provides no explicit technical performance metrics or standards in the data presented.

Terms, Conditions & Eligibility

  • GST applicability to be borne by bidders; reimbursements capped to quoted GST rate.
  • Delivery & installation by OEM-certified personnel; authorisation form/certificate required if bidding via distributors.
  • Non-disclosure declaration to be uploaded on bidder’s letterhead.
  • Liquidity/financial health: bidder must not be under liquidation or insolvency; an undertaking is required.
  • Option Clause allows up to 50% quantity adjustment during contract; delivery period adjustments apply with minimum 30 days.
  • Key submission docs for bid: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization; NDA; vendor code documents.

Key Specifications

  • Product categories: Long Mic Stand, Medium Mic Stand, Podium Mic, Cordless Mic, Mic Lid 25 Mtr, Mic Stand Clump, Cell Charger Set

  • Delivery/Installation: On-site at DUGGAN BANI, DISTT KATHUA, J&K; installation by OEM-certified personnel

  • Option clause: up to 50% quantity variation at contracted rates

  • Site visit: Optional for bidders to examine installation site

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization

  • Non-disclosure: NDA to be uploaded with bid

Terms & Conditions

  • EMD amount not disclosed in data; bidders must infer from tender terms

  • Delivery terms include original schedule with potential extension up to 50% quantity

  • GST handling is bidder-responsible with possible reimbursements

Important Clauses

Delivery Schedule

Delivery starts from order date; option to extend delivery period with calculated time based on additional quantity, minimum 30 days

Payment Terms

GST payable by bidder; reimbursement as per actuals or applicable rates, not exceeding quoted GST percentage

Manufacturer Authorization

Bid must include OEM authorization details (name, designation, address, email, phone) if bidding through distributors

Bidder Eligibility

  • Not under liquidation, bankruptcy, or court receivership

  • Manufacturer authorization from OEM for distributed bids

  • GST registered with valid PAN and GSTIN

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Long Mic Stand , Medium Mic stand , Podium Mic , Cordless mic , Mic Lid 25 Mtr , Mic Stand Clump , Cell Charger Set

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 5

GeM-Bidding-9495788.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 7 Items Sign in for GEM prices

#1

Long Mic Stand

Long Mic Stand

1 pieces Delivery: 15 days
#2

Medium Mic stand

Medium Mic stand

1 pieces Delivery: 15 days
#3

Podium Mic

Podium Mic

2 pieces Delivery: 15 days
#4

Cordless mic

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#5

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2 pieces Delivery: 15 days
#6

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2 pieces Delivery: 15 days
#7

Cell Charger Set

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate (certified by bank)

5

Manufacturer Authorization / OEM Authorization

6

ND (Non-Disclosure) Declaration on bidder letterhead

7

Bidder to upload undertaking of non-liability in liquidation or bankruptcy

8

Vendor Code Creation documents as specified in terms

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for mic equipment tender in Gurudaspur Punjab 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Non-disclosure must be on bidder letterhead. The bid should include OEM-certified installation capability and site readiness. Ensure GST is paid or reimbursed as per actuals within quoted rates. Note the optional site visit and 50% quantity variation terms.

What documents are required for Indian Army mic tender in Punjab?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Manufacturer Authorization from OEM, and a Non-Disclosure Declaration. For vendor code creation, ensure PAN, GST, and bank details are accurate and verifiable. NDA must be submitted on letterhead with bidder’s details.

What are the installation requirements for on-site mic equipment bids?

Installation must be performed by OEM-certified personnel or OEM-authorized resellers. Bidder should provide evidence of installation capability, OEM support channels, and training plan if needed. Site readiness verification may be part of the optional site visit prior to submission.

How does the 50% option clause affect delivery for this tender?

The purchaser may increase or decrease ordered quantity by up to 50% at contract rates. Delivery timeline adjusts proportionally using a minimum 30-day extension rule. The calculation is (additional quantity ÷ original quantity) × original delivery period, ensuring extensions do not exceed the original delivery window.

What are the GST rules and reimbursement terms for these mic items?

Bidders pay GST as quoted; reimbursements follow actuals or applicable rates, whichever is lower, capped to the bidder’s quoted GST %. Ensure GSTIN validity and align with government reimbursement practices. Delivery terms require GST compliance with invoicing accordingly.

What qualifications must bidders meet to participate in this Army tender?

Bidders must be financially stable (no liquidation), have OEM authorization for distributed brands, and possess GST registration and PAN. On-site installation capability by OEM-certified personnel is required, along with NDA compliance and vendor code documentation.

When can bidders perform the optional site visit for this bid?

An optional site visit is available to examine the installation site before submission. It helps verify site readiness, installation constraints, and equipment fit. Participation in the site visit is not mandatory but recommended for accurate tender compliance and to refine installation planning.

What are the key category items included in this mic equipment tender?

The tender covers Long Mic Stand, Medium Mic Stand, Podium Mic, Cordless Mic, Mic Lid 25 Mtr, Mic Stand Clump, and Cell Charger Set. Bidders should align specifications, installation plans, and warranty/AMC terms with these listed categories to ensure full compliance.

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