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Kendriya Vidyalaya Sangathan Desk and Bench Set Tender India 2025 - Classroom Furniture, OEM Installation, GST Terms

Bid Publish Date

22-Dec-2025, 9:26 am

Bid End Date

12-Jan-2026, 10:00 am

Value

₹8,40,000

Progress

Issue22-Dec-2025, 9:26 am
AwardPending
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Quantity

140

Bid Type

Two Packet Bid

Tender Overview

Kendriya Vidyalaya Sangathan invites bids for Desk and Bench Set for Classroom/Training Area with an estimated value of ₹840,000. The procurement targets classroom furniture supply with OEM-led installation, testing, and on-site setup. Location details are not specified in the tender. A flexible quantity clause allows up to 25% adjustment at contract award and during currency, at contracted rates. Emphasis on data sheet alignment and pre-dispatch inspection ensures compliance with requested specifications. This tender requires data sheet submission and OEM-certified installation oversight.

Technical Specifications & Requirements

  • Product category: Desk and Bench Set for classroom/training areas
  • Estimated value: ₹840,000
  • Delivery/extension terms: Option to increase quantity up to 25%; delivery period calculated post original delivery date with minimum 30 days; extension allowed to original period
  • Data Sheet compliance: Upload product data sheet; ensure alignment with offered specifications; mismatches may lead to bid rejection
  • Installation & testing: Installation, commissioning, testing, and training (if applicable) to be conducted by OEM or OEM-certified resource or OEM-authorised reseller
  • Inspection: Pre-dispatch inspection at seller premises; buyer bears external inspection charges; in-house testing facility provided by seller
  • Vendor responsibilities: Ensure GST compliance; provide data sheets; bid validity and financial standing as required

Terms & Eligibility

  • EMD: Not specified in the excerpt; bidders must consider GST terms as applicable and quote accordingly
  • Financial standing: Bidders must avoid liquidation or bankruptcy; provide an undertaking
  • GST handling: GST payable/adjustable as per actuals or applicable rates (whichever is lower) up to quoted GST percentage
  • Data sheet verification: Data sheet must match offered specifications; mismatches can lead to rejection
  • Delivery & installation: OEM-certified installation and training; schedule aligned with delivery orders; pre-dispatch inspection required
  • Pre-dispatch inspection: Buyer-appointed inspector or external agency; buyer bears inspection fees; seller provides facilities for in-house testing

Key Specifications

  • Desk and bench set for classroom/training area

  • Estimated contract value: ₹840,000

  • Delivery terms include up to 25% quantity variation

  • Pre-dispatch inspection at seller premises

  • Installation/commissioning by OEM or OEM-certified resource

  • Data sheet alignment required to avoid rejection

Terms & Conditions

  • Option clause allows 25% quantity increase during or after contract

  • Installation must be by OEM-certified personnel or authorised reseller

  • Pre-dispatch inspection conducted at seller premises with buyer-chosen testers

Important Clauses

Payment Terms

GST handling as per actuals or applicable rates, whichever lower, with quoted GST percentage; no fixed EMD amount specified in excerpt

Delivery Schedule

Delivery starts after order date; additional time calculation follows (Additional quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in excerpt; implied penalties may apply through standard procurement terms and contract clauses

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Should meet GST compliance as per tender terms

  • Demonstrate data sheet alignment with offered product specifications

Past Similar Tenders (Historical Results)

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Posted: 8 September 2025
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Posted: 9 December 2025
Closed: 24 December 2025
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E-municipalities Uttar Pradesh Urban Development Desk and Bench Set Tender 2025 - 25% Quantity Flexibility, 27,000 EMD

E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh

PILIBHIT, UTTAR PRADESH

Posted: 22 December 2025
Closed: 5 January 2026
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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar classroom furniture supply

4

Financial statements showing financial health

5

EMD submission document (if applicable) or alternative security

6

Data Sheet of the offered desk and bench set

7

OEM authorization / OEM certified installation proof

8

Technical bid documents and quality certifications (if any)

Frequently Asked Questions

How to bid for Kendriya Vidyalaya desk and bench tender in India 2025

Bidders should prepare the data sheet for the offered desk and bench set, ensure OEM certification for installation, and provide GST registration. The bid must reflect the estimated value of ₹840,000 and adhere to the 25% quantity variation clause. Include all required documents and meet financial standing criteria.

What documents are required for the Kendriya Vidyalaya furniture bid 2025

Submit GST certificate, PAN card, experience certificates for similar classroom furniture, financial statements, data sheet of the offered set, OEM authorization, and technical bid documents. Also include proof of installation capability by OEM-certified personnel and any testing certificates.

What are the installation requirements for the desk and bench set bid

Installation must be performed by the OEM or an OEM-certified resource or authorised reseller. Include installation timelines in your bid and provide training if applicable. Pre-dispatch inspection arrangements should be detailed, with buyer-chosen inspection agency.

What is the delivery time and quantity variation for this tender in India

Delivery periods can extend based on the option to increase quantity up to 25% of the bid quantity. The extended time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.

What standards or data sheets are required for this furniture tender

A comprehensive data sheet reflecting the offered desk and bench specifications must be uploaded. The data sheet will be matched against product parameters to prevent rejection due to mismatch. Ensure all dimensions, materials, and finish details are clearly stated.

What are the GST terms for this Kendriya Vidyalaya procurement

GST handling will be on actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Vendors must ensure GST compliance and provide supporting tax documents with the bid.

How is pre-dispatch inspection arranged for the bench set tender

Buyer or nominated external inspection agency conducts pre-dispatch inspection at seller premises or designated place. Inspection fees are paid by the buyer; seller provides facilities for in-house testing at no cost.

What eligibility criteria are required for the classroom furniture bid

Bidders must be financially solvent, not under liquidation, and must provide an undertaking. They should have prior experience supplying similar classroom furniture and meet data sheet alignment, OEM installation capability, and GST compliance requirements.

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