GEM

Panchayati Raj Department Odisha Desktop Computers, Line-Interactive UPS with AVR, Multifunction Machines Tender Kalhandi Odisha 2025

Bid Publish Date

16-Dec-2025, 5:52 pm

Bid End Date

02-Jan-2026, 6:00 pm

Location

KALAHANDI , ODISHA

Progress

Issue16-Dec-2025, 5:52 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

63

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification requirement for bidder or OEM
  • • Manufacturer Authorization required for Authorized Distributors
  • • Dedicated toll-free service support and formal escalation matrix
  • • Option clause allows up to 25% quantity variation at contracted rates
  • • GST handling clarified; reimbursement per actuals or applicable rates
  • • Data Sheet alignment with bid specifications is critical

Categories 4

UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

Panchayati Raj Department, Odisha invites bids for Entry and Mid Level Desktop Computers, Line Interactive UPS with AVR (V2), and Multifunction Machines (MFM, V2) for procurement in Kalhandi, Odisha 766001. Although exact quantities and estimated value are not disclosed, the contract requires ISO 9001 certification for bidders or OEMs, and Manufacturer Authorization if bid is submitted by authorized distributors. A key clause allows up to 25% quantity variation at contracted rates during or after award, with delivery timelines calculated from the original order’s end date. Bidders must upload a Data Sheet and comply with GST provisions, data-sheet consistency, and the ATC terms. This tender emphasizes post-award service support via a dedicated toll-free number and a documented escalation matrix. The absence of BOQ items suggests a framework or selective item approach.

Technical Specifications & Requirements

  • Product categories: Desktop Computers (Entry/Mid Level), Line Interactive UPS with AVR (V2), Multifunction Machine (MFM, V2)
  • Key compliance: ISO 9001 certification for bidder or OEM
  • Documentation: Data Sheet uploaded with bid; ensure parameter matches
  • OEM/Authorization: Manufacturer Authorization required if bid is from an Authorized Distributor
  • Service support: Dedicated toll-free service number and an Escalation Matrix for service
  • GST handling: Bidder bears GST implications; reimbursement as per actuals or applicable rates
  • Delivery: Option clause allows quantity fluctuation up to 25%; extension rules apply
  • ATC: Compliance with uploaded ATC terms

Terms, Conditions & Eligibility

  • EMD/Deposit: Not disclosed in data; bidders must review ATC for exact amounts
  • Delivery timeline: Based on original order date; extended period follows the option clause
  • Warranty/Support: Post-sale service requirements included; escalation details mandatory
  • Data Sheet compliance: Non-matching data sheets risk rejection
  • Documentation: GST certificate, PAN, experience certificates, and OEM authorizations as applicable
  • GST: Reimbursement rules per actuals or applicable rate (whichever lower)
  • ATC/Certificates: Upload required certificates; non-submission leads to rejection

Key Specifications

  • Desktop Computers: Entry and Mid Level category

  • Line Interactive UPS with AVR (V2)

  • Multifunction Machine (MFM) (V2)

  • ISO 9001 certification requirement

  • Data Sheet must align with offered product specifications

  • Dedicated toll-free service number and escalation matrix

  • GST applicability guidance and reimbursement policy

Terms & Conditions

  • 25% quantity variation right at contract and during currency

  • ISO 9001 certification mandatory for bidder or OEM

  • Data Sheet alignment and OEM authorization mandatory

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as per actuals or applicable rates

Delivery Schedule

Delivery period governed by original delivery date with option-based extensions

Penalties/Liquidated Damages

Not explicitly stated; ATC terms may specify penalties for non-compliance

Bidder Eligibility

  • Bidder or OEM must hold ISO 9001 certification

  • Authorized Distributor must provide Manufacturer Authorization

  • Data Sheet must match bid parameters and product specifications

Past Similar Tenders (Historical Results)

5 found

Indian Army Line Interactive UPS with AVR, Desktop Computers & MFM Procurement 2025 Rajasthan/India

Indian Army

CENTRAL DELHI, DELHI

Posted: 29 October 2025
Closed: 8 November 2025
GEM

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

Irrigation Division Pwd Puducherry

PONDICHERRY, PUDUCHERRY

Posted: 6 October 2025
Closed: 22 October 2025
GEM

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

N/a

PAPUM PARE, ARUNACHAL PRADESH

Posted: 23 June 2025
Closed: 3 July 2025
GEM

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

N/a

SANGLI, MAHARASHTRA

Posted: 13 August 2025
Closed: 28 August 2025
GEM

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

Thdc India Limited

LOHIT, ARUNACHAL PRADESH

Posted: 10 July 2025
Closed: 31 July 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply

4

Financial statements or solvency documents

5

EMD/Security deposit details (as per ATC)

6

Data Sheet of offered products

7

Manufacturer Authorization / OEM authorization

8

Technical bid documents and compliance certificates

9

Any additional certificates as requested in ATC

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Kalhandi Odisha desktop computer tender in 2025?

Bidders must submit GST, PAN, experience certificates, Data Sheet, and OEM authorization if applying via distributor. Ensure ISO 9001 certification is held by bidder or OEM, and upload the Data Sheet matching technical parameters. The 25% quantity variation option may affect delivery planning.

What documents are required for the Odisha UPS AVR bid 2025?

Submit GST certificate, PAN, company financials, experience proofs of similar UPS supply, Data Sheet of offered UPS with AVR, OEM authorization if applicable, and technical bid documents per ATC. Data Sheet mismatch can lead to rejection.

What are the essential standards for this Odisha procurement?

Mandatory ISO 9001 certification for bidder or OEM; data sheet must align with product specifications; ensure OEM authorization for distributor bids; GST treatment as per actuals or applicable rate.

When is the delivery period and extension policy for this tender?

Delivery period starts from the last date of the original delivery order; option clause allows quantity variation up to 25%, with extension time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.

What is the role of the Data Sheet in this Odisha tender?

Data Sheet must be uploaded with bid and must exactly reflect product specifications offered; any unexplained mismatch can lead to bid rejection. Ensure all model numbers, capacities, and AVR features align.

Are there service support requirements for bidders in this procurement?

Yes, bidders or OEMs must provide a dedicated toll-free service number and a formal escalation matrix for service support, ensuring accessible after-sales assistance.

What are the GST considerations for this Odisha tender?

Bidders must determine GST on their own; reimbursement will be as per actuals or applicable rate, whichever is lower, subject to quoted GST percentage.