Indian Army Department Of Military Affairs Tender for Multifaceted Event & Logistics Services in India 2025
Progress
Quantity
890
Category
Customised Tracksuits for Judges and Referees
Bid Type
Two Packet Bid
Categories
10
Tender Overview
Organization: Indian Army, Department Of Military Affairs, India. Procured services cover a broad spectrum including customised tracksuits for judges and referees, flexes/banners, media advertising, ethnic dance troops, refreshments for players and officials, hiring of technical judges/referees, football equipment (nets, balls), ground works, sound/lighting, tent house items, and trophies/medals. Estimated value is not disclosed. EMD: ₹30,000. Location: India. This tender consolidates multiple ceremonial and match-day support services under a single procurement体, emphasizing event management, security, hospitality, media outreach, and sport-related equipment. The Buyer highlights a flexible quantity clause up to 25% and a requirement for advance sample approval before bulk manufacturing. Aimed at qualified bidders with relevant past experience and demonstrated turnover per bid documents.
Key Specifications
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EMD amount: ₹30,000
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Option on quantity: up to 25% increase/decrease
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Advance sample approval required prior to bulk manufacturing
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Past experience evidence: contract copies, client certificates, third-party notes
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3-year turnover requirement as per bid document
Terms & Conditions
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Bulk quantity may vary by up to 25% at contracted rates
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Advance sample approvals are mandatory before bulk production
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Minimum 3-year turnover and documented past experience required
Important Clauses
Payment Terms
Payment terms are not fully specified in the provided data; bidders should rely on terms in the final bid document and be prepared for milestone-based or post-delivery payment.
Delivery Schedule
Delivery period linked to the date of the original delivery order; additional time calculation formula applies for increased quantity, with a minimum of 30 days.
Penalties/Liquidated Damages
No explicit LD details present in provided data; final contract likely contains LD as per standard government procurement.
Bidder Eligibility
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Three-year turnover demonstrating capacity for large-scale procurements
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Proven past experience with contracts similar in scope (events, hospitality, sports equipment, media services)
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Compliance with EMD submission and GST/PAN documentation as per terms
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Customised Tracksuits for Judges and Referees , Flexes or Banners , Advertisment in print media, social media, broad cast media and digital media , Hiring of Ethnic Dance troops or Cultural Activity Troops during opening ceremony , Refreshment for tea with players, official and local during opening ceremony , Hiring of Technical Team Judges and Referees , Football Goal Post Nets , Footballs , Lunch and Refreshment for Judges and Referees during entire matches , Refreshment during matches , Trophies for winner and runner up team , Medal gold, silver and bronze and appreciation certificate for players , cash prize worth one lac for winner team , cash prize worth seventy five thousand for runner up team , cash prize worth twenty five thousand for best scorer of final match , cash prize worth twenty five thousand for best player of the tournament , cash prize worth twenty five thousand for best goal keeper of the tournament , cash Incentive for commentators for entire tournament worth twenty five thousand , felicitation of local achievers national or international , Hiring of ethnic Dance troops or Cultural Activity Troops during closing cermony , Refreshment for tea with players, official and local during closing ceremony , Hiring of sound and lighting equipment and tent house items , preparation of ground and other minor infrastructure , conveyance of teams
Authority Records
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Documents 4
GeM-Bidding-8510338.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
24 Items Sign in to view GEM price trends Sign in for GEM prices
Customised Tracksuits for Judges and Referees
Customised Tracksuits for Judges and Referees
Flexes or Banners
Flexes or Banners
Advertisment in print media, social media, broad cast media and digital media
Advertisment in print media, social media, broad cast media and digital media
Hiring of Ethnic Dance troops or Cultural Activity Troops during opening ceremony
Hiring of Ethnic Dance troops or Cultural Activity Troops during opening ceremony
Refreshment for tea with players, official and local during opening ceremony
Refreshment for tea with players, official and local during opening ceremony
Hiring of Technical Team Judges and Referees
Hiring of Technical Team Judges and Referees
Football Goal Post Nets
Football Goal Post Nets
Footballs
Footballs
Lunch and Refreshment for Judges and Referees during entire matches
Lunch and Refreshment for Judges and Referees during entire matches
Refreshment during matches
Refreshment during matches
Trophies for winner and runner up team
Trophies for winner and runner up team
Medal gold, silver and bronze and appreciation certificate for players
Medal gold, silver and bronze and appreciation certificate for players
cash prize worth one lac for winner team
cash prize worth one lac for winner team
cash prize worth seventy five thousand for runner up team
cash prize worth seventy five thousand for runner up team
cash prize worth twenty five thousand for best scorer of final match
cash prize worth twenty five thousand for best scorer of final match
cash prize worth twenty five thousand for best player of the tournament
cash prize worth twenty five thousand for best player of the tournament
cash prize worth twenty five thousand for best goal keeper of the tournament
cash prize worth twenty five thousand for best goal keeper of the tournament
cash Incentive for commentators for entire tournament worth twenty five thousand
cash Incentive for commentators for entire tournament worth twenty five thousand
felicitation of local achievers national or international
felicitation of local achievers national or international
Hiring of ethnic Dance troops or Cultural Activity Troops during closing cermony
Hiring of ethnic Dance troops or Cultural Activity Troops during closing cermony
Refreshment for tea with players, official and local during closing ceremony
Refreshment for tea with players, official and local during closing ceremony
Hiring of sound and lighting equipment and tent house items
Hiring of sound and lighting equipment and tent house items
preparation of ground and other minor infrastructure
preparation of ground and other minor infrastructure
conveyance of teams
conveyance of teams
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Customised Tracksuits for Judges and Referees | Customised Tracksuits for Judges and Referees | 15 | pieces | [email protected] | 60 | |
| 2 | Flexes or Banners | Flexes or Banners | 20 | pieces | [email protected] | 60 | |
| 3 | Advertisment in print media, social media, broad cast media and digital media | Advertisment in print media, social media, broad cast media and digital media | 1 | job | [email protected] | 60 | |
| 4 | Hiring of Ethnic Dance troops or Cultural Activity Troops during opening ceremony | Hiring of Ethnic Dance troops or Cultural Activity Troops during opening ceremony | 1 | job | [email protected] | 60 | |
| 5 | Refreshment for tea with players, official and local during opening ceremony | Refreshment for tea with players, official and local during opening ceremony | 400 | persons | [email protected] | 60 | |
| 6 | Hiring of Technical Team Judges and Referees | Hiring of Technical Team Judges and Referees | 1 | job | [email protected] | 60 | |
| 7 | Football Goal Post Nets | Football Goal Post Nets | 2 | set | [email protected] | 60 | |
| 8 | Footballs | Footballs | 20 | pieces | [email protected] | 60 | |
| 9 | Lunch and Refreshment for Judges and Referees during entire matches | Lunch and Refreshment for Judges and Referees during entire matches | 8 | days | [email protected] | 60 | |
| 10 | Refreshment during matches | Refreshment during matches | 8 | days | [email protected] | 60 | |
| 11 | Trophies for winner and runner up team | Trophies for winner and runner up team | 2 | pieces | [email protected] | 60 | |
| 12 | Medal gold, silver and bronze and appreciation certificate for players | Medal gold, silver and bronze and appreciation certificate for players | 1 | job | [email protected] | 60 | |
| 13 | cash prize worth one lac for winner team | cash prize worth one lac for winner team | 1 | job | [email protected] | 60 | |
| 14 | cash prize worth seventy five thousand for runner up team | cash prize worth seventy five thousand for runner up team | 1 | job | [email protected] | 60 | |
| 15 | cash prize worth twenty five thousand for best scorer of final match | cash prize worth twenty five thousand for best scorer of final match | 1 | job | [email protected] | 60 | |
| 16 | cash prize worth twenty five thousand for best player of the tournament | cash prize worth twenty five thousand for best player of the tournament | 1 | job | [email protected] | 60 | |
| 17 | cash prize worth twenty five thousand for best goal keeper of the tournament | cash prize worth twenty five thousand for best goal keeper of the tournament | 1 | job | [email protected] | 60 | |
| 18 | cash Incentive for commentators for entire tournament worth twenty five thousand | cash Incentive for commentators for entire tournament worth twenty five thousand | 1 | job | [email protected] | 60 | |
| 19 | felicitation of local achievers national or international | felicitation of local achievers national or international | 1 | job | [email protected] | 60 | |
| 20 | Hiring of ethnic Dance troops or Cultural Activity Troops during closing cermony | Hiring of ethnic Dance troops or Cultural Activity Troops during closing cermony | 1 | job | [email protected] | 60 | |
| 21 | Refreshment for tea with players, official and local during closing ceremony | Refreshment for tea with players, official and local during closing ceremony | 400 | persons | [email protected] | 60 | |
| 22 | Hiring of sound and lighting equipment and tent house items | Hiring of sound and lighting equipment and tent house items | 1 | job | [email protected] | 60 | |
| 23 | preparation of ground and other minor infrastructure | preparation of ground and other minor infrastructure | 1 | job | [email protected] | 60 | |
| 24 | conveyance of teams | conveyance of teams | 1 | job | [email protected] | 60 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate indicating turnover
Past project experience proofs (contract copies, client execution certificates, or equivalent)
EMD submission proof (Rs. 30,000)
Technical bid documents and compliance certificates
OEM authorizations or vendor approvals (if applicable)
Any other documents specified in the bid terms
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ALPVA FACILITIES (OPC) PRIVATE LIMITED Under PMA | - | 07-11-2025 12:21:07 | |
| 2 | HEER ASSOCIATES Under PMA | - | 06-11-2025 11:39:13 | |
| 3 | Utility Unit Services Under PMA | - | 06-11-2025 13:11:37 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Utility Unit Services(MSE,MII)( MSE Social Category:OBC ) Under PMA | Item Categories : Customised Tracksuits for Judges and Referees,Flexes or Banners,Advertisment in print media, social | |
| L2 | ALPVA FACILITIES (OPC) PRIVATE LIMITED (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Customised Tracksuits for Judges and Referees,Flexes or Banners,Advertisment in print media, social | |
| L3 | HEER ASSOCIATES (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Customised Tracksuits for Judges and Referees,Flexes or Banners,Advertisment in print media, social |
Frequently Asked Questions
Key insights about MANIPUR tender market
How to bid for Indian Army logistics and event services tender 2025?
To bid, ensure EMD of ₹30,000 is prepared, provide GST and PAN, gather turnover proofs for the last 3 years, and compile past project evidence (contracts/invoices). Submit advance samples for approval and align with the option clause allowing up to 25% quantity variation.
What documents are required for Indian Army event services tender in India 2025?
Submit GST certificate, PAN, audited turnover or CA certificate for last 3 years, past experience proofs (contracts/invoices or client certificates), EMD proof of ₹30,000, OEM authorizations if applicable, technical bid and compliance certificates, plus any tender-specific documents listed in the terms.
What are the eligibility criteria for Indian Army procurement of event services 2025?
Eligible bidders must demonstrate minimum 3-year turnover, provide audited financials or CA certificates, supply past experience proof for similar work, and comply with the EMD and sample-approval requirements. The bid also allows quantity variation up to 25% during contract execution.
How is the delivery schedule determined for Indian Army tenders with option clause?
Delivery periods start from the last date of the original delivery order. If quantity increases, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days; buyer may extend to the original delivery period.
What is the role of advance samples in the Indian Army tender 2025?
After contract award, the successful bidder must obtain buyer approval for advance samples before bulk manufacturing or supply, ensuring conformity with expected standards and client acceptance criteria prior to mass production.
What are the typical payment terms for Indian Army event tenders 2025?
Payment terms are defined in the final bid contract; bidders should anticipate milestone-based or post-delivery payment terms, ensuring alignment with delivery schedules and acceptance criteria, while keeping EMD and sample approval requirements in view.
Which past experience documents are acceptable for Indian Army procurement 2025?
Acceptable proofs include contract copies with invoices, client execution certificates, third-party inspection notes, or equivalent documentation demonstrating successful delivery of similar services, including scope and contract value where available.
What standards or certifications are required for this tender in India 2025?
The tender data does not specify explicit standards; bidders should prepare to meet client-specified acceptance, provide compliance certificates as applicable, and include OEM authorizations if required by the final bid terms.
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Documents 4
GeM-Bidding-8510338.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS