Nagarpalika Event/Exhibition Management Tender Ahmedabad Gujarat 2026
Progress
Tender Overview
Nagarpalika in Ahmedabad, Gujarat invites bids for comprehensive Event/Exhibition Management Services covering national-level trade shows, seminars, workshops, and venue development with complete execution and participant arrangements. Estimated value is ₹1,000,000. The contract allows up to 25% variation in quantity or duration at issue/after award. Work location for delivery/installation is Barwala Nagarpalika, Barwala, Botad, Gujarat. A service-provider office within the consignee state is required. This procurement includes consortium flexibility and MSE reservations under state policy, enhancing local manufacturing and service delivery opportunities for eligible bidders.
Key Specifications
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Event/Exhibition management with venue development and participant coordination
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Estimated contract value around ₹1,000,000 and scope for ±25% variation
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Delivery/installation at Barwala Barwala Nagarpalika, Botad, Gujarat
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MSE reservation requires on-line Udyam validation and OEM status
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No BOQ items; bid submission must include all required certificates and documents
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Office presence in the state of consignee; documentation to prove geographical eligibility
Terms & Conditions
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EMD details to be clarified in official documents; verify before bid submission
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MSE reservation requires online Udyam validation and OEM manufacturer status
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Consortium allowed; each member equally responsible for execution
Important Clauses
Payment Terms
Not explicitly defined in available data; bidder must refer to ATC for terms and timeline following contract award.
Delivery Schedule
Delivery/installation to Barwala location; extent of event execution and participant management to be clarified in official tender terms.
Penalties/Liquidated Damages
Not specified here; verify during bid submission and ATC; expect standard LDs for delays or non-compliance.
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
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Consortium allowed with shared responsibility; lead partner must ensure complete execution
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MSE reservation eligible if online Udyam validation passes and vendor is OEM/manufacturer
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
30
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Trade shows and expos; Venue Development, Complete Execution of Activity, Participation arrangements; above 300; Buyer premise
Advisory Bank
HDFC Bank
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
382450
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Moree Yashpalsinh Dhirubhai | 382450,Barvala Nagarapalika, Darbar Gadh, Barvala, Ta- Barvala, Di-Botad | Ahmadabad | Gujarat | 382450 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-10023263.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience certificates proving similar events/exhibition management
Financial statements or solvency proof
EMD/Security deposit as applicable
Technical bid/compliance certificates
OEM authorizations or manufacturer proof if bidding as service provider
Udyam Registration certificate (for MSE eligibility)
Consortium agreement (if applicable) with lead partner details
Proof of local service office in Gujarat (address and documentation)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the event management tender in Ahmedabad Gujarat 2026?
Bidders should prepare core documents including GST, PAN, and financials, demonstrate prior event management experience, and provide OEM authorizations if applicable. Verify MSE eligibility via Udyam Online, confirmOEM status, and ensure local office presence in Gujarat. Follow ATC instructions for submission timelines and formats.
What documents are required for the Nagarpalika event tender in Gujarat?
Required documents include GST registration, PAN card, experience certificates for large events, financial statements, EMD (as applicable), technical compliance certificates, OEM authorizations, and Udyam registration for MSE bidders. Consortium agreements should accompany the bid if partnering with others.
What are the technical specifications for the Barwala event management service?
The tender covers national-level event management with venue development and participant arrangements for events above 300 attendees. No detailed itemized BOQ is provided; bidders must ensure comprehensive service delivery, including installation at Barwala Nagar Palika, Botad, Gujarat.
What is the eligibility criteria for MSME bidders in this procurement?
MSME bidders must be manufacturers/OEMs with valid Udyam Registration online, and credentials must be online-validated by the Buyer. Traders are ineligible for procurement benefits; the bidder must demonstrate manufacturing capability for offered services.
When is the variation allowed in contract quantity or duration for this tender?
The procurement allows up to 25% variation in contract quantity or duration at the time of contract issue, and post-award variation remains limited to 25% as per terms. Bidders must accept revised scope with consent if applicable.
What is the estimated contract value and its impact on bidding strategy?
Estimated value is ₹1,000,000. Bidders should prepare for a limited BOQ with comprehensive service scope and consider MSE benefits if eligible. Ensure pricing accommodates potential ±25% scope changes while maintaining service quality for large events.
What guarantees or assurances are required for local office presence?
Bidders must prove an office of the service provider located in Gujarat with documentary evidence. This supports onsite coordination for Barwala events, ensures timely support, and aligns with state procurement preference requirements.
What are the key procurement preferences for MSE bidders in Gujarat?
MSE bidders with valid Udyam Registration and online verification may receive purchase preference. Only OEM-manufactured offerings for services qualify; resellers cannot claim MSE benefits. Documentation proving OEM/product manufacture is required with bid submission.