Indian Oil Corporation Limited In-Situ Metallography Services for Haldia Refinery M&I Shutdown 2027-28
Bid Publish Date
19-Sep-2026, 5:53 pm
Bid End Date
17-Oct-2026, 3:00 pm
Value
₹20,38,963
Progress
Tender Overview
Organization: Indian Oil Corporation Limited. The procurement targets In-Situ Metallography of Critical Equipment & Piping at Haldia Refinery, West Bengal during the upcoming M&I Shutdown 2027-28. Estimated contract value is ₹2,038,963.30. Scope centers on metallographic examination conducted in-situ, contributing to reliability assessments of critical components. The absence of BOQ items indicates a service-oriented engagement with qualitative deliverables rather than quantity-based units. The tender emphasizes flexible scope adjustments up to 50% (before award) and post-award, enabling scope/value modification with supplier agreement. MSE purchase preference is available for eligible bidders, subject to documentary evidence. Unique factor: procurement in a critical shutdown window requiring specialized metallography skills. This tender presents a targeted, high-skill service opportunity at IOC’s Haldia site.
Technical Specifications & Requirements
- Service category: In-Situ Metallography of Critical Equipment & Piping
- Location: Haldia Refinery, West Bengal
- Shutdown window: M&I Shutdown 2027-28
- Estimated contract value: ₹2,038,963.30
- EMD status: Not disclosed in the available data
- Deliverables: Metallographic assessment reports and documented findings for critical components
- Vendor flexibility: Quantity/duration may adjust up to 50% pre- and post-contract issuance
- Eligibility note: MSE purchase preference may apply if bidder qualifies as an MSE and meets service-provider criteria
- No BOQ items: Indicates a comprehensive service scope rather than discrete line items
Terms, Conditions & Eligibility
- EMD terms: Amount not disclosed in the provided data; bidders should verify exact EMD requirements in the tender portal
- Experience requirements: Service provider eligibility via documentation showing capability in metallography services for critical equipment (in-situ testing experience preferred)
- Delivery timeline: To be aligned with the M&I Shutdown schedule; explicit delivery milestones to be defined during contract finalization
- Payment terms: Not specified in available data; bidders should anticipate standard IOC procurement terms and confirm during bid submission
- Purchase preference: MSEs may receive preference if they are manufacturers or service providers and submit the required documentary evidence
- Documentation: Prepare GST, PAN, experience certificates, financial statements, and OEM authorizations if applicable; ensure submission of service capability evidence and past performance
Key Specifications
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Service name: In-Situ Metallography of Critical Equipment & Piping
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Location: Haldia Refinery, West Bengal
-
Period: M&I Shutdown 2027-28
-
Estimated value: ₹2,038,963.30
-
EMD: Not disclosed in provided data
-
Deliverables: Metallographic reports and in-situ analysis for critical components
-
BoQ: No items listed (pure service engagement)
Terms & Conditions
-
50% quantity/duration adjustment allowed pre- and post-contract issuance
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MSE purchase preference available with documentary evidence
-
EMD details to be confirmed in official tender terms and portal
Important Clauses
Payment Terms
Payment terms not specified in available data; bidders should expect standard IOC terms and confirm during bid submission.
Delivery Schedule
Delivery aligned to M&I Shutdown 2027-28; explicit milestones to be defined in contract finalization.
Penalties/Liquidated Damages
Not specified in current data; verify LD provisions in final contract documentation.
Bidder Eligibility
-
Service provider of metallography/metallurgical testing with in-situ capability
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Must meet MSE purchase preference criteria with appropriate documentary evidence
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Ability to operate within a refinery shutdown window and safety/compliance standards
Tender Data
Bid Details
Quantity
1
Similar Category
Support Services
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - 9040C26C62 In-Situ Metallography of Critical Equipment & Piping at Haldia Refinery during M & I Shutdown 2027-28
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Medinipur East
Delivery Pincodes
721606
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vartha Kota Sai Dinesh | 721606,INSPECTION DEPARTMENT, IOCL HALDIA REFINERY, HALDIA | Medinipur East | West Bengal | 721606 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 13
GeM-Bidding-9904216.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
17-Oct-2026, 9:30 am
Opening Date
18-Oct-2026, 9:30 am
Update
Extended Deadline
10-Oct-2026, 9:30 am
Opening Date
11-Oct-2026, 9:30 am
Categories
8
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Required Documents
GST certificate
Permanent Account Number (PAN) card
Experience certificates for metallography services on critical equipment
Financial statements or proof of financial stability
EMD submission documentation (amount not disclosed in data; verify exact requirement)
Technical bid documents outlining service capabilities
OEM authorizations or service-provider certifications (if applicable)
Frequently Asked Questions
How to bid for in-situ metallography at Haldia refinery?
Bidders should prepare the technical bid with metallography capabilities, submit GST and PAN, provide experience certificates for similar critical equipment work, and ensure compliance with MSE purchase preference if eligible. Verify EMD details on the portal and align your proposal with the M&I Shutdown 2027-28 window.
What documents are required for IOC metallography tender in West Bengal?
Required documents include GST certificate, PAN card, experience certificates in metallography, financial statements, EMD submission proof, technical bid outlining capabilities, and OEM authorizations if applicable. Ensure service-provider eligibility and evidence of past performance.
What is the estimated contract value for Haldia metallography work?
The estimated value is ₹2,038,963.30. This figure guides bid pricing, resource planning, and risk assessment. Prepare a compliant quotation that reflects scope relevance to in-situ metallography during the M&I Shutdown 2027-28.
What are the eligibility criteria for MSE purchase preference in IOC bids?
MSE eligibility requires the bidder to be an MSE manufacturer or service provider with documentary evidence. If L-1 is non-MSE but within 15% of the margin, MSEs may be invited to match the price and secure the contract for the value proportion.
When is the M&I Shutdown window for Haldia refinery metallography work?
The shutdown window is for 2027-28, with final scheduling to be confirmed in the contract terms. Bidders should align their resource plans to this period and confirm milestone dates during final bid discussions.
What delivery milestones are expected for in-situ metallography services?
Deliverables include metallographic reports and in-situ analysis results for critical equipment. Milestones to be defined in the contract, with potential scope adjustments up to 50% before award and post-award, subject to consent.
What are the penalties or LD clauses for IOC metallography contracts?
Explicit penalty or LD provisions are not detailed in the available data. Bidders should review final contract terms for LD percentages, calculation methods, and remediation timelines once the contract is issued.
How to ensure safety and compliance for metallography work at a refinery?
Bidders must demonstrate refinery-grade safety practices, applicable inerting or containment procedures, and adherence to IOC safety standards. Include past performance on similar projects and any relevant ISO or refinery-specific certifications.