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Border Roads Organisation Photostat Paper & Office Stationery Tender 2025 - ISO 9001 BIS CERTIFIED Procurement

Bid Publish Date

05-Nov-2025, 11:09 am

Bid End Date

19-Nov-2025, 11:00 am

Location

WEST SIANG , ARUNACHAL PRADESH

Progress

RA
Issue05-Nov-2025, 11:09 am
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

18766

Category

Photostat paper Legal FS 75 gsm 500 Sheet

Bid Type

Two Packet Bid

Categories 24

BITUMINOUS MATERIAL DISTRIBUTOR FIBERS THREADS AND YARNS TUBE PRINTING SERVICES BALL PEN ALPHABET STAMPS FILTER RETAINERS OFFSET PRINTING BLANK CD ELECTRON TUBE MARKING TOOLS CUTTER ENVELOPE CAMEL PAPER AND PRINTING SERVICES PEN STRING INSTRUMENTS MACHINE SUPPLY OF SYNTHETIC FABRIC STAPLER BLADE PLASTIC STICKER FERROUS ALLOY SUPPLY

Tender Overview

The Border Roads Organisation (Department of Defence) invites bids for a comprehensive office stationery package including Photostat paper (75 gsm, 500 sheets), A3 Photostat paper, file covers with monogram, Dak folders, transparent cello tapes, Pilot and Ball pens in multiple colours, staples, envelopes, registers, markers, correction supplies, drawing materials, clip folders, and related accessories. The scope encompasses 78 item lines with bulk nature and supplier readiness for regular supply. A 25% quantity option is allowed during contract execution, and delivery timelines align with the original delivery period plus extension rules. The tender requires bidders to demonstrate ISO 9001 certification and BIS/type test certificates for listed products. Location specifics are not disclosed in the data provided. This procurement emphasizes compliant, brand-agnostic office supplies meeting standard quality controls.

Technical Specifications & Requirements

  • Product names: Photostat paper 75 gsm, 500 sheets; Photostat paper A3; File covers with monogram; Dak folder four fold; Cello tapes; Pilot/Hitech and Ball pens; refills; Staples; envelopes SE series; Registers; Erasors; Highlighters; Ink; Paper cutter sets; Edge binding tapes; Tape rolls; Drawing sheets; DoMS whiteboard markers; Card/stationery accessories.
  • Certifications: ISO 9001 certification for bidder or OEM; BIS licence and product type tests as prescribed; Material Test Certificate to accompany supply; End User Certificates per Buyer format when requested.
  • Quality/packaging: Shelf life minimum 1 year; at least 1 month usable shelf life at supply; lot-wise testing by Buyer’s lab; complete certificates attached with bid.
  • Supply scope: All-inclusive bid price; adherence to standard sizes, colors, and monograms; quantity adjustments allowed within 25% during and after contract, subject to original terms.
  • Compliance: GST handling per actuals; PAN; GSTIN; EFT mandate; cancelled cheque; End User Certificate availability; delivery schedule linked to original order date with extension logic.

Terms, Conditions & Eligibility

  • EMD/financials: Not specified in data; bidders must satisfy general GST and financial standing checks per ATC; provide undertaking to avoid liquidation or bankruptcy.
  • Delivery: Option clause permits up to 25% quantity increase with proportional delivery extension; minimum extension period 30 days; extended duration rules apply.
  • Documentation: PAN card, GSTIN, cancelled cheque, EFT mandate; End User Certificate on request; ISO 9001 certificates; BIS/type test certificates; material test certificates with supply.
  • Warranty/penalties: Not explicit; penalties/LD not stated; shelf-life and lab testing imply quality penalties for non-conformance.
  • Misc: Shelf life requirement; scope of supply includes all costs; supplier to ensure end-to-end compliance with ATC and corrigendum.

Key Specifications

  • Product scope includes: Photostat paper 75 gsm (500 sheets) and A3 Photostat paper; monogram file covers; Dak folders; 25 mm transparent cello tapes in multiple colors; Pilot/Hitech and Ball pens; refills; Staples; envelope sets (SE series); registers (100–400 pages); drawing sheets; DoMS board marker set; edge binding tapes (1 pt 25 cm, 2 pt 50 cm); Nichiban tapes; Nichiban transparent tapes; envelopes in SE series; paper cutter sets; other stationery items listed.

  • Standards/certifications required: ISO 9001 certification for bidder or OEM; BIS licence and type/test certificates; Material Test Certificate; End User Certificate on buyer format when requested; product-specific testing per buyer lab for acceptance.

  • Delivery/quality: Shelf life minimum 1 year; minimum usable shelf life 1 month at delivery; bid must include all relevant certificates; delivery terms follow option clause with 25% quantity variance; supplier to provide GST and EFT documentation.

Terms & Conditions

  • EMD not explicitly quantified in data; bidders must meet GST and financial standing checks.

  • Delivery may vary up to 25% with staged extension rules tied to original delivery period.

  • ISO 9001 and BIS/type test certificates are mandatory with bid submission.

Important Clauses

Payment Terms

GST handling as per actuals with capped rates; no explicit advance/payment split stated in data.

Delivery Schedule

Option clause allows 25% quantity variation; delivery period extensions calculated by (increased quantity/original quantity) × original period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; implied via quality checks, shelf-life and lab testing; penalties may apply for non-conforming items per buyer lab results.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • ISO 9001 certified bidder or OEM for offered products

  • GST registration and valid PAN, with EFT mandate and cancelled cheque

Documents 4

GeM-Bidding-8536150.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 78 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Photostat paper Legal FS 75 gsm 500 Sheet Photostat paper Legal FS 75 gsm 500 Sheet 110 ream oc@iespl 30
2 Photostat paper A3 size 75 gsm 500 Sheet Photostat paper A3 size 75 gsm 500 Sheet 80 ream oc@iespl 30
3 File Cover Printed with Monogram superior quality as per approved sample File Cover Printed with Monogram superior quality as per approved sample 1,200 nos oc@iespl 30
4 Dak folder four Fold Good qualty Dak folder four Fold Good qualty 100 nos oc@iespl 30
5 Cello tape transparent 25 mm wide Cello tape transparent 25 mm wide 80 nos oc@iespl 30
6 Cello tape differnet colour Red and green 25 mm wide Cello tape differnet colour Red and green 25 mm wide 60 nos oc@iespl 30
7 Pilot pen Hi tech point 0 pt 5 Blue Pilot pen Hi tech point 0 pt 5 Blue 80 nos oc@iespl 30
8 Pilot pen Hi tech point 0 pt 5 Red Pilot pen Hi tech point 0 pt 5 Red 40 nos oc@iespl 30
9 Ball Pen Blue Ball Pen Blue 600 nos oc@iespl 30
10 Ball Pen Red Ball Pen Red 300 nos oc@iespl 30
11 Refill Ball pen Blue Refill Ball pen Blue 400 nos oc@iespl 30
12 Refill Ball pen Red Refill Ball pen Red 100 nos oc@iespl 30
13 Pen Add Gel blue Pen Add Gel blue 80 pcs oc@iespl 30
14 Pen Add Gel Red Pen Add Gel Red 50 pcs oc@iespl 30
15 Pen Add Gel Green Pen Add Gel Green 20 pcs oc@iespl 30
16 Refill Add Gel Pen Blue Colour Refill Add Gel Pen Blue Colour 150 pcs oc@iespl 30
17 Refill Add Gel Pen Red Colour Refill Add Gel Pen Red Colour 80 pcs oc@iespl 30
18 Refill Add Gel pen Green Colour Refill Add Gel pen Green Colour 40 pcs oc@iespl 30
19 Stappler Pin Size 10 No 1000 staples 20 by 50 Stappler Pin Size 10 No 1000 staples 20 by 50 300 pkt oc@iespl 30
20 Stapler Machine Size 10 No Stapler Machine Size 10 No 60 nos oc@iespl 30
21 Stappler Pin Size 24 No Stappler Pin Size 24 No 120 pkt oc@iespl 30
22 Stapler Machine Size 24 Stapler Machine Size 24 30 nos oc@iespl 30
23 T Pin 100 Gms packet T Pin 100 Gms packet 150 pkt oc@iespl 30
24 Gem Clip 26 mm Gem Clip 26 mm 75 pkt oc@iespl 30
25 Sticker flag Four different colours size 1 inch by 3 inch Sticker flag Four different colours size 1 inch by 3 inch 160 nos oc@iespl 30
26 Calculator 12 digits Recheck Calculator 12 digits Recheck 35 nos oc@iespl 30
27 Correction Pen Correction Pen 60 nos oc@iespl 30
28 Pencil HB Natraj Camel 12 Nos per pkt Pencil HB Natraj Camel 12 Nos per pkt 160 pkt oc@iespl 30
29 Paper Cutter knife Big Paper Cutter knife Big 20 nos oc@iespl 30
30 Paper Cutter knife Small Paper Cutter knife Small 20 nos oc@iespl 30
31 Pencil Sharpner Pencil Sharpner 50 nos oc@iespl 30
32 Register ruled 100 pages Register ruled 100 pages 80 nos oc@iespl 30
33 Register ruled 150 pgs Register ruled 150 pgs 80 nos oc@iespl 30
34 Register ruled 200 pgs Register ruled 200 pgs 80 nos oc@iespl 30
35 Register ruled 250 pgs Register ruled 250 pgs 70 nos oc@iespl 30
36 Register ruled 300 pages Register ruled 300 pages 40 nos oc@iespl 30
37 Register ruled 400 pages Register ruled 400 pages 30 nos oc@iespl 30
38 Tag cotton small size Tag cotton small size 150 bndl oc@iespl 30
39 Tag Cotton large size Tag Cotton large size 115 bndl oc@iespl 30
40 Permanent Marker Pen set of 05 Nos each set Permanent Marker Pen set of 05 Nos each set 50 nos oc@iespl 30
41 Blank CD Blank CD 100 nos oc@iespl 30
42 Blank CD RW Blank CD RW 80 nos oc@iespl 30
43 Brown paper plastic coated Brown paper plastic coated 600 sheet oc@iespl 30
44 Dak Binder with rope Dak Binder with rope 30 nos oc@iespl 30
45 Enevelop SE9 Enevelop SE9 1,500 nos oc@iespl 30
46 Envelope cloth 9 pt 5 by 13 Envelope cloth 9 pt 5 by 13 1,000 nos oc@iespl 30
47 Envelope cloth 14 by 18 inch Envelope cloth 14 by 18 inch 500 nos oc@iespl 30
48 Envelope size SE 4 Envelope size SE 4 1,500 nos oc@iespl 30
49 Envelop size SE 5 Envelop size SE 5 1,500 nos oc@iespl 30
50 Enevelop SE-6 Enevelop SE-6 2,000 nos oc@iespl 30
51 Enevelop SE7 Enevelop SE7 1,600 nos oc@iespl 30
52 Enevelop SE8 Enevelop SE8 1,500 nos oc@iespl 30
53 Envelope cloth 11 by 16 Envelope cloth 11 by 16 230 nos oc@iespl 30
54 Envelope cloth 6 by 16 Envelope cloth 6 by 16 300 nos oc@iespl 30
55 Engagement Pad Engagement Pad 80 nos oc@iespl 30
56 Fevicol ME 30 gms Fevicol ME 30 gms 100 tube oc@iespl 30
57 Glue Stic 15 Gm 06 Nos Pkt each Glue Stic 15 Gm 06 Nos Pkt each 80 pkt oc@iespl 30
58 Gum bottle 750 ml Gum bottle 750 ml 5 botl oc@iespl 30
59 Highlighter pen Set 06 Nos Brand Highlighter pen Set 06 Nos Brand 40 nos oc@iespl 30
60 Ink for Pilot Pen V7 Blue Black colour Ink for Pilot Pen V7 Blue Black colour 30 nos oc@iespl 30
61 Paper Cutter Blade big Paper Cutter Blade big 50 pkt oc@iespl 30
62 Sketch pen Luxor 10 Pc Sketch pen Luxor 10 Pc 15 set oc@iespl 30
63 Pen stand Pen stand 15 nos oc@iespl 30
64 Scale Stainless Steel 30 cm long Scale Stainless Steel 30 cm long 75 nos oc@iespl 30
65 Stamp Pad 4 inch by 2 inch Stamp Pad 4 inch by 2 inch 30 nos oc@iespl 30
66 Stamp Pad Large size Stamp Pad Large size 20 nos oc@iespl 30
67 Stamp Pad Ink 100 ml Stamp Pad Ink 100 ml 7 nos oc@iespl 30
68 Pilot Hitech Pen V5 extra Blue and Red Pilot Hitech Pen V5 extra Blue and Red 50 nos oc@iespl 30
69 Fevi quick Fevi quick 40 tube oc@iespl 30
70 Erasor non dust Erasor non dust 20 pkt oc@iespl 30
71 Gum Tube 30 ml camel Gum Tube 30 ml camel 60 nos oc@iespl 30
72 Drawing sheet white IVORY size 28 inch by 22 inch Drawing sheet white IVORY size 28 inch by 22 inch 50 sheets oc@iespl 30
73 DoMS white board maker pen Set of 10 Black Blue Green and Red DoMS white board maker pen Set of 10 Black Blue Green and Red 2 set oc@iespl 30
74 Edge binding tape 1 pt 25 cm by 65 mtr Nichiban Red Blue Black Green Orange and violet colour 05 Roll each colour Edge binding tape 1 pt 25 cm by 65 mtr Nichiban Red Blue Black Green Orange and violet colour 05 Roll each colour 30 roll oc@iespl 30
75 Edge binding tape 2pt 50cm by 65 mtr Nichiban Blue Black Green Orange Red and violet colour 02 Roll each colour Edge binding tape 2pt 50cm by 65 mtr Nichiban Blue Black Green Orange Red and violet colour 02 Roll each colour 12 roll oc@iespl 30
76 Transparent tape 1 pt 25 cm by 65 mtr Nichiban Transparent tape 1 pt 25 cm by 65 mtr Nichiban 4 roll oc@iespl 30
77 Transparent tape 2 pt 50 cm by 65 mtr Nichiban Transparent tape 2 pt 50 cm by 65 mtr Nichiban 4 roll oc@iespl 30
78 Transparent tape 5 pt 00 cm by 65 mtr Nichiban Transparent tape 5 pt 00 cm by 65 mtr Nichiban 2 roll oc@iespl 30

Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

9

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Reverse Auction Schedule

Completed

Start

21-Nov-2025, 7:00 pm

End

24-Nov-2025, 4:03 pm

Duration: 70 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1GLOBE TRADING COMPANY   Under PMA Winner ₹3,13,106Item Categories : Photostat paper Legal FS 75 gsm 500 Sheet,Photostat paper A3 size 75 gsm 500 Sheet,File Cover Print
L2MAA KALI   Under PMA₹3,13,669Item Categories : Photostat paper Legal FS 75 gsm 500 Sheet,Photostat paper A3 size 75 gsm 500 Sheet,File Cover Print
L3CHOUDHARY ENTERPRISES   Under PMA₹3,20,034Item Categories : Photostat paper Legal FS 75 gsm 500 Sheet,Photostat paper A3 size 75 gsm 500 Sheet,File Cover Print
L4Keshav Trading Co.   Under PMA₹3,21,000Item Categories : Photostat paper Legal FS 75 gsm 500 Sheet,Photostat paper A3 size 75 gsm 500 Sheet,File Cover Print
L5HILLS STATIONERS & PRINTERS   Under PMA₹3,23,822Item Categories : Photostat paper Legal FS 75 gsm 500 Sheet,Photostat paper A3 size 75 gsm 500 Sheet,File Cover Print
L6STAYSAFE SOLUTIONS PRIVATE LIMITED   Under PMA₹3,98,418Item Categories : Photostat paper Legal FS 75 gsm 500 Sheet,Photostat paper A3 size 75 gsm 500 Sheet,File Cover Print
L7BHARTI & SONS   Under PMA₹4,03,698Item Categories : Photostat paper Legal FS 75 gsm 500 Sheet,Photostat paper A3 size 75 gsm 500 Sheet,File Cover Print
L8Insight Saket Enterprises   Under PMA₹4,06,436Item Categories : Photostat paper Legal FS 75 gsm 500 Sheet,Photostat paper A3 size 75 gsm 500 Sheet,File Cover Print
L9RISING STATIONERS & PRINTERS   Under PMA₹4,07,675Item Categories : Photostat paper Legal FS 75 gsm 500 Sheet,Photostat paper A3 size 75 gsm 500 Sheet,File Cover Print

🎉 L1 Winner

GLOBE TRADING COMPANY   Under PMA

Final Price: ₹3,13,106

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to participate in BR0 Defence stationery tender 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and End User Certificate as required. ISO 9001 and BIS/type tests are mandatory, with Material Test Certificates accompanying the supply. Ensure 25% quantity variation readiness and comply with GST rules per actual rates. Prepare end-to-end documentation in line with ATC.

What documents are required for BR0 Border Roads Organisation bid 2025?

Required documents include PAN Card copy, GSTIN copy, cancelled cheque, EFT mandate, End User Certificate on request, ISO 9001 certificates, BIS/type test certificates, and Material Test Certificate. Upload any applicable OEM authorizations and evidence of financial standing with bid submission.

What technical standards apply to stationery in this tender?

Bidders must demonstrate ISO 9001 certification and provide BIS/type test certificates for listed products. Material Test Certificates must accompany the goods, and the lab results will determine acceptance. End User Certificate may be requested in Buyer’s format.

What is the delivery extension policy for quantity changes?

The purchaser may increase quantity by up to 25% of bid quantity with a corresponding delivery extension. Extension is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. If original period is shorter, use the original period.

Which items are included under the stationery tender scope?

Scope covers Photostat paper (75 gsm, 500 sheets), A3 Photostat paper, monogram file covers, Dak folders, tapes, pens (Pilot/Hitech/ball), refills, envelopes, registers, correction supplies, drawing materials, edge tapes, and related office accessories listed in the BOQ.

What are the GST and payment terms for this bid in 2025?

GST treatment is based on actual rates, with reimbursement per applicable rules not exceeding quoted GST. Payment terms specify GST handling by the buyer; there is no explicit upfront payment in the available data, so ensure GST compliance and invoicing accordingly.

What certifications must bidders upload with the bid?

Upload ISO 9001 certificate (bidder or OEM), BIS license/type test certificates, and End User Certificate as required. Include Material Test Certificate with every supply and all relevant product certifications per the specification list.

How to ensure shelf life compliance for supplied stationery?

Ensure minimum shelf life of 1 year for products; at supply, minimum 1 month usable shelf life should remain. Validate packaging and storage conditions to prevent deterioration, and attach shelf-life attestations with shipment to satisfy acceptance criteria.