UP Prisons Department Hardoi Facility Management & Painting Materials Tender 2026 - LumpSum Services and Consumables Sourcing
Bid Publish Date
06-Oct-2026, 7:26 pm
Bid End Date
16-Oct-2026, 8:00 pm
Location
Progress
Tender Overview
The Uttar Pradesh Prisons Administration and Reforms Department in Hardoi (PIN 241001) seeks a lump-sum facility management services contract for District Jail Hardoi, including painting materials and consumables provided by the service provider within the contract cost. The procurement emphasizes a bundled scope with service delivery, consumables, and material supply integrated into a single contract, reducing vendor coordination. Key differentiators include mandatory pre-bid meeting, comprehensive credential submission, and an integrity pact. The engagement targets a single-provider solution to streamline operations and maintenance in a jail facility, with emphasis on compliant supply of painting materials and related consumables.
Technical Specifications & Requirements
- Service category: Facility Management Services (Lump Sum) + Supply of painting materials and consumables
- Location: District Jail Hardoi, Hardoi district, Uttar Pradesh
- Documentation: EFT mandate, integrity pact, undertakings on financial standing and no bankruptcy, restrictions on border-country procurements, GST, PAN, Aadhaar, ITR copies, 3-year balance sheets, and evidence of 1 year of similar jail works
- Compliance: All documents must be signed and self-certified; pre-bid meeting required; sample items to be approved prior to bid submission
- BOQ: No items listed; overall scope concentrates on service provision and material supply within contract cost
- Risk/controls: Non-compliance with ATC terms or missing certificates can lead to bid rejection; bid security and related terms implied by ATC
Terms & Eligibility
- Pre-bid meeting: Mandatory for all bidders
- Documentation: EFT mandate, integrity pact, financial standing undertaking, cross-border procurement undertaking, GST, PAN, Aadhaar, ITR, last 3 years’ balance sheets, and jail-related experience certificates
- Signing: All uploaded documents must be duly signed and stamped; technical credentials required
- Compliance: Any deviation from ATC conditions may render the bid invalid; sample submission required prior to bid evaluation
- Evaluation posture: No BOQ items; emphasis on credentials, financial health, and compliance readiness
Key Specifications
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Service type: Lump-sum Facility Management + painting materials supply
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Location: District Jail Hardoi, Hardoi district, Uttar Pradesh
-
Key documents: EFT mandate, integrity pact, financial standing undertakings, border procurement undertaking
-
Credentials: GST, PAN, Aadhaar, ITR, last 3 years’ balance sheet, jail-related experience certificates
-
Pre-bid meeting: Mandatory
Terms & Conditions
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Mandatory pre-bid meeting for all bidders
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EFT mandate and integrity pact required
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Comprehensive financial/identity documentation and jail-work experience
-
Bordering-country procurement restriction undertaking
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All documents to be signed and self-certified
Important Clauses
Payment Terms
Not specified in data; implies lump-sum contract with integrated supply and services; bidders should expect standard govt payment processes after acceptance and milestones per ATC
Delivery Schedule
Not specified; emphasis on timely service delivery within jail premises following order placement and supplies of painting materials as part of contract cost
Penalties/Liquidated Damages
Not specified; bidders should review ATC for LD or penalties related to non-compliance or delays
Bidder Eligibility
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Not under liquidation or bankruptcy; no court receivership
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Must submit EFT mandate, integrity pact, and financial standings
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Experience in jail or related facility management works within last year
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - District Jail Hardoi; SUPPLY OF PAINTING MATERIALS; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
08-10-2026 12:00:00
Pre-Bid Venue
District Jail Hardoi
Delivery Details
Delivery Locations
1
Delivery Cities
Hardoi
Delivery Pincodes
241001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aman Kumar Singh | 241001,DISTRICT JAIL HARDOI | Hardoi | Uttar Pradesh | 241001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9994067.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
EFT mandate on prescribed format
Integrity pact signed and stamped
Undertaking on financial standing, court receivership and no bankruptcy
Undertaking regarding restrictions on procurement from bordering-country bidders
GST certificate, PAN, Aadhaar
Copies of ITRs and balance sheet for last 3 years
Experience certificates of last 1 year for similar jail works
All documents signed and self-certified
Pre-bid meeting attendance proof
Sample items for approval prior to bid submission
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for facility management tender in Hardoi Prisons 2026?
Bidders must join the mandatory pre-bid meeting, submit an EFT mandate, integrity pact, and financial-standing undertakings, along with GST, PAN, Aadhaar, ITRs, and last 3 years’ balance sheets. Ensure jail-work experience and sample items are approved before submission.
What documents are required for UP Prisons Hardoi bid 2026?
Submit EFT mandate, integrity pact, financial standing undertaking, border-procurement undertaking, GST, PAN, Aadhaar, ITR copies, last 3 years’ balance sheets, and experience certificates for jail-related work in the past year; sign and stamp all documents.
Which standards or credentials are needed for painting suppliers in Hardoi?
Provide GST registration, PAN, Aadhaar, and ITRs; include 1-year jail work experience certificates; submission of sample items for approval is compulsory before bid evaluation; ensure cross-border procurement undertaking if applicable.
When is the pre-bid meeting for UP Prisons Hardoi tender?
Pre-bid meeting is mandatory for all bidders; attendance confirmation is required as part of bid compliance, and missed attendance could render the bid non-responsive per ATC requirements.
What are the EMD or security requirements for this tender?
EMD specifics are not disclosed in the data; bidders should anticipate government norms and verify ATC for exact EMD or security deposit, including acceptable modes of payment and submission format.
What is the scope of supply in this UP tender for Hardoi?
The scope combines Lump-Sum Facility Management Services with supply of painting materials and consumables; all items are included within contract cost; performance for jail premises will be evaluated on service delivery and material quality.