Indian Army Refined Sunflower Oil (V4) Defence Food Specification Tender 2026 – DFS 423-2025 Packaging
Indian Army
PATIALA, PUNJAB
Posted:
16 March 2026
Closed:
23 March 2026
GEM
GEM
Indian Army Refined Sunflower Oil Tender Darjeeling West Bengal 2026 IS 9001 NABL BIS FSSAI
Bid Publish Date
11-Jul-2026, 2:52 pm
Bid End Date
20-Jul-2026, 7:00 pm
EMD
₹77,490
Value
₹25,83,000
Location
Progress
Issue11-Jul-2026, 2:52 pm
AwardPending
Quantity
14000
Bid Type
Two Packet Bid
Key Highlights
- • Defence-grade oil: Refined Sunflower Oil (V4) for Indian Army procurement in Darjeeling, West Bengal
- • Packaging must meet DFS 423-2025; mandatory BIS markings and FSSAI compliance
- • OEM/Authorized Distributor model requires distributor details and OEM authorization
- • ISO 9001 certification required for bidder or the OEM; NABL test report compulsory
- • Material Test Certificate must accompany supply; lab results are final for acceptance
- • Rate must be quoted per kilogram; estimated contract value ₹2,583,000; EMD ₹77,490
- • Shelf life to match warranty period; SLA and penalties governed by ATC
Categories
2
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for Refined Sunflower Oil (V4) under a Defence Q3 category, issued for Darjeeling, West Bengal (734001). Estimated contract value is ₹2,583,000 with an EMD of ₹77,490. Scope: supply-only of refined oil, with packaging compliant to DFS 423-2025 and mandatory BIS/FSSAI markings. Bidder must quote on a per-kilogram basis, and the tender requires OEM/authorised distributor engagement, ISO 9001 certification, and compliance with NABL testing. An option clause allows up to 25% quantity variation at contracted rates. Shelf life must extend at least to the warranty period. This procurement emphasizes packaging/marking standards and post-award after-sales compliance.
Technical Specifications & Requirements
- Product: Refined Sunflower Oil (V4) for Defence (Q3)
- Packaging/Marking: DFS 423-2025 compliant packaging; mandatory BIS markings; packaging and packing standards
- Quality Compliance: BIS, FSSAI credentials; ISO 9001 certification for bidder or OEM
- Testing: NABL test report compulsory; material tests validated by the buyer’s lab; incorporation of Material Test Certificate with supply
- Documentation: OEM authorisation if distributor/vendor; type test certificates and other prescribed certificates
- Pricing: rate to be quoted per kilogram; shelf life equal to warranty period
- Value/EMD: Estimated value ₹2,583,000; EMD ₹77,490
- Special: Supply-only scope; warranty term specified; delivery cadence governed by option clause
Terms, Conditions & Eligibility
- EMD: ₹77,490 to be submitted with bid
- Certification: ISO 9001 for bidder or OEM; NABL test report required; BIS licence and type test certificates
- OEM/Manufacturer: If using authorised distributors, provide OEM authorization details
- Scope: Bid price to include all costs for supply of goods; delivery terms governed by option clause (up to 25% variation)
- Shelf Life: Declare minimum shelf life equal to warranty period; NABL and other certificates must be uploaded at bid opening
- Documentation: Upload all specified certificates and test reports with bid submission
- Warranty: As specified in procurement terms; penalties/LDs may apply for non-conformance
Key Specifications
-
- Product/service: Refined Sunflower Oil (V4) for Defence (Q3)
-
- Packaging/Marking: DFS 423-2025 compliant packaging; BIS/FSSAI markings
-
- Standards/Certifications: ISO 9001, NABL test report, BIS licence, type test certificate, FSSAI
-
- Quantity/Value: Estimated value ₹2,583,000; EMD ₹77,490
-
- Pricing: Quoted per kilogram; shelf life equal to warranty period
-
- Scope: Supply of goods only; option clause permits up to 25% quantity variation
Terms & Conditions
-
EMD and certification requirements must be met for bid eligibility
-
25% quantity variation allowed at contracted rates under option clause
-
NABL test report, BIS license, ISO 9001, FSSAI compliance are mandatory
Important Clauses
Payment Terms
Not explicitly stated; payment will follow standard procurement terms and ATC guidelines
Delivery Schedule
Delivery is governed by option clause; extended delivery period proportional to quantity variation
Penalties/Liquidated Damages
Penalties/LDs likely as per ATC and bid document; exact rates not specified here
Bidder Eligibility
-
Must hold ISO 9001 certificate (bidder or OEM)
-
NABL test report mandatory at bid opening
-
BIS licence and type test certificates required
-
OEM authorization if bidding through an authorised distributor
-
Supply of refined edible oil with DFS 423-2025 packaging and FSSAI marking
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Refined Sunflower Oil (V4) (Defence) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Darjeeling
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Darjeeling | Darjeeling | - | - | 14000 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Documents 5
GeM-Bidding-9584913.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
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UDHAMPUR, JAMMU & KASHMIR
Posted:
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Closed:
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Indian Army Refined Sunflower Oil (V4) Defence Tender Udhampur Jammu & Kashmir 2026 DFS 423-2025
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Closed:
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Indian Army Refined Sunflower Oil Tender Sonitpur Assam 2026 - DFS 423-2025 Packaging, FSSAI/BIS, EMD ₹165537
Indian Army
SONITPUR, ASSAM
Posted:
11 April 2026
Closed:
22 April 2026
GEM
Refined Sunflower Oil (V4) (Defence)
Indian Army
Posted:
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Closed:
21 March 2026
GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Compliance | Governing Specifications/Technical Requirements | Compliance to Defence Food Specifications No 423 - 2025 Issued By Secretariat Of The Technical Standardisation Committee (Food Stuffs) (Directorate General Of Supplies And Transport) (Copy Attached) |
| Compliance | Oil Types | Expressed, Solvent Extracted |
| Compliance | Governing specification has been seen, read and understood | Yes |
| Compliance | Compliance to Quality and Hygiene Standard | As per Clause no. 1 to 7 (Quality) and Clause no. 17 to 18 (Hygiene) of Governing Standard/Technical Specification |
| Packaging and Marking | Packaging Type conforming to DFS 423 - 2025 | New 15 Kg square tin |
| Packaging and Marking | Packing | Packing as per clause no. 8 to 13 of Governing Standard/Technical Specification |
| Packaging and Marking | Marking | As per Clause no. 14 to 15 of Governing Standard/Technical Specification |
| Packaging and Marking | Mandatory Requirements of FSSAI/BIS | As per Clause no. 22 to 23 of Governing Standard/Technical Specification |
| Warranty | Warranty | As per clause no. 16 of Governing Standard/Technical Specification |
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Historical Data
Required Documents
1
- GST registration certificate
2
- PAN card
3
- Experience certificates in food oil supply
4
- Financial statements (latest)
5
- EMD payment receipt/document
6
- OEM authorization or Manufacturer's certificate (if bidding through distributor)
7
- ISO 9001 certificate (bidder or OEM)
8
- BIS licence and type test certificates
9
- NABL test report
10
- Material Test Certificate
11
- FSSAI licence/clearance
12
- DFS 423-2025 packaging compliance documents
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the refined sunflower oil tender in Darjeeling West Bengal 2026
Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹77,490. Provide OEM authorization if bidding through a distributor, plus ISO 9001, NABL test report, BIS license, and FSSAI clearance. Rates must be quoted per kilogram; ensure DFS 423-2025 packaging and shelf life equal to warranty period.
What documents are required for the Indian Army oil procurement bid 2026
Required documents include GST certificate, PAN, experience certificates in edible oil supply, latest financial statements, EMD proof, OEM authorization, ISO 9001, NABL report, BIS/type test certificates, FSSAI license, Material Test Certificate, and DFS 423-2025 packaging compliance.
What standards and certifications must the bidder meet for this defence oil tender
Bidders must hold ISO 9001 (bidder or OEM), NABL test report, BIS licence, BIS type test certificates, and FSSAI compliance. Packaging must meet DFS 423-2025, with proper marking. These standards ensure quality, traceability, and regulatory compliance for defence procurement.
What is the EMD amount and contract value for the oil supply tender
EMD is ₹77,490 and the estimated contract value is ₹2,583,000. These financials indicate the bid security and overall scope. Ensure EMD is submitted as per payment method and timeframe specified in the bid document to avoid disqualification.
How does the 25% quantity option affect delivery timelines in this tender
The purchaser may increase/decrease quantity by up to 25%. Delivery time adjusts using: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original period is under 30 days, the extended period equals the original delivery period.
What packaging standards govern the oil under this tender in West Bengal
Packaging must comply with DFS 423-2025, including correct packing, marking, and BIS/FSSAI compliance. Packaging conformity ensures product safety, traceability, and regulatory acceptance for military supply chains in Darjeeling.
What warranty and testing requirements are specified for the oil supply
The tender requires a warranty term with shelf life declared at least equal to the warranty. A Material Test Certificate accompanies supply, and the buyer’s lab results are final for acceptance, with NABL-regulated testing ensuring quality standards.
Which entity must provide OEM authorization for bidders using authorised distributors
If bidding through an authorised distributor, provide an OEM/Manufacturer authorization detailing name, designation, address, email, and phone. This attestation is mandatory to establish direct supply legitimacy and after-sales support for the Indian Army order.
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Documents 5
GeM-Bidding-9584913.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS