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Numaligarh Refinery Limited Desktop Workstations and Rackmount Servers Tender 2026 | Control System Rackmount, DCS/PLC

Bid Publish Date

27-Mar-2026, 11:16 am

Bid End Date

02-May-2026, 4:00 pm

Location

GOLAGHAT , ASSAM
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Progress

Issue27-Mar-2026, 11:16 am
Corrigendum25-Apr-2026
AwardPending
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Quantity

31

Category

Rack mount server (high end) for DCS/PLC

Bid Type

Two Packet Bid

Categories 16

TELEMETRY ELECTROMECHANICAL MACHINERY CONTROL SYSTEM AUDIO VISUAL INSTRUMENT RUNWAY LIGHTING ELECTRIC ROPE SHOVEL ROBOTIC SUPERVISORY CONTROL ARTICULATING LAZY ARMS DCS MAGNETIC BEARING SUBSTATION MASTER CONTROLLER ELECTRONIC COMPUTATIONAL DEVICE LIFT IRRIGATION PRODUCTION SYSTEMS EQUIPMENTS

Tender Overview

Numaligarh Refinery Limited invites bids for desk top workstation for control system, rack mount server (high end) for DCS/PLC, and rack mount server for other control systems, plus spare monitor for workstation. The scope is limited to supply of goods with no BOQ items listed. An option clause allows up to 25% quantity variation during contract and extension periods, with the delivery multiplier calculated as (increased quantity ÷ original quantity) × original delivery period, minimum of 30 days. EMD is not applicable, but bidders must submit a Bid Security Declaration per Annexure-XVI. This procurement emphasizes hardware for control-system environments and may require rapid scalability via the option clause. The tender lacks explicit start/end dates and location details, signaling an open, supply-only procurement with emphasis on compliance and declaration requirements.

  • Organization: Numaligarh Refinery Limited
  • Product scope: Desk top workstation, Rack mount servers, Spare monitor
  • Delivery considerations: Option clause up to 25%, calculated delivery time minimum 30 days
  • Compliance: Bid Security Declaration required (no EMD)
  • Key differentiator: supply-only scope with flexibility for quantity fluctuations during contract
  • Unique aspect: ATC confirms no EMD but mandates a formal security declaration

Technical Specifications & Requirements

  • No explicit technical specifications or BOQ items provided in the tender data
  • Explicit scope: Only supply of Goods for listed hardware categories
  • Bidder obligations inferred: readiness to supply high-end desk top workstations and rack-mount servers suitable for DCS/PLC environments
  • ATC highlights: EMD not applicable; submission of Bid Security Declaration as per Annexure-XVI
  • Option Clause: 25% quantity variation during contract and currency; delivery period adjustments follow the formula with a 30-day minimum
  • Implicit requirements: ability to meet control-system hardware reliability and potential interoperability with DCS/PLC ecosystems

Terms, Conditions & Eligibility

  • EMD not applicable; bidders must submit Bid Security Declaration per Annexure-XVI
  • Scope: Only supply of Goods (no services or installation scope specified)
  • Delivery: Option to increase quantity within 25% during and after contract; delivery period adjustments based on calculated formula with minimum 30 days
  • Documentation: Submit completed bid with the Bid Security Declaration on bidder letterhead; ensure compliance with ATC clauses
  • Penalties/penalty-free: Not specified; no EMD; ensure adherence to all ATC terms
  • Eligibility: Compliance with declaration requirements and ability to supply desk top/workstations and rackmount servers for control systems

Key Specifications

  • Product/service names: Desk top workstation for control system; Rack mount server (high end) for DCS/PLC; Rack mount server for other control systems; Spare monitor for workstation

  • Quantity: Not specified in BOQ; scope is limited to supply of goods

  • Estimated value: Not provided

  • Delivery: Not specified; option clause allows 25% quantity change

  • Quality/standards: Not specified; implied suitability for control-system environments

  • Warranty/after-sales: Not specified

  • OEM/brand: Not specified

Terms & Conditions

  • EMD exemption with Bid Security Declaration required

  • 25% quantity variation under option clause with adjusted delivery period

  • Delivery period minimum 30 days; formula-based extension

  • Supply-only contract; no installation or services detailed

  • No BOQ items or explicit technical specs provided

Important Clauses

Bid Security Declaration

All bidders must submit a Bid Security Declaration on their letterhead (Annexure-XVI) in lieu of EMD, regardless of eligibility for exemption.

Option Clause & Quantity Variation

Purchaser may increase/decrease quantity up to 25% at contract placement and during currency at contracted rates; delivery time adjusts using [increased quantity ÷ original quantity] × original delivery period, minimum 30 days.

Scope of Supply

Bid price must cover only the supply of goods (desk top workstation, rack mount servers, and spare monitor) with no installation services.

Bidder Eligibility

  • Ability to supply desk top workstations and rack-mount servers suitable for control-system environments

  • Submit Bid Security Declaration per Annexure-XVI (no EMD required)

  • Manufacturing/ODM/OEM authorization for hardware components (if applicable)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Desk Top workstation for control system , Rack mount server (high end) for DCS/PLC , Rack mount Server other Control systems , Spare monitor for workstation

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS

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Documents 7

GeM-Bidding-9166552.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Bid Security Declaration (Annexure-XVI) on Bidder’s Letterhead

2

Proof of submission as per ATC for EMD exemption

3

Technical bid documentation showing hardware specifications and components

4

Manufacturer/OEM authorization (if applicable to the listed products)

5

Relevant certifications or compliance statements for control-system hardware (if available)

Corrigendum Updates

4 Updates
#1

Update

25-Apr-2026

Extended Deadline

02-May-2026, 4:00 pm

Opening Date

02-May-2026, 4:30 pm

#2

Update

17-Apr-2026

Extended Deadline

24-Apr-2026, 5:00 pm

Opening Date

24-Apr-2026, 5:30 pm

#3

Update

07-Apr-2026

Extended Deadline

17-Apr-2026, 5:00 pm

Opening Date

17-Apr-2026, 5:30 pm

#4

Update

01-Apr-2026

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Numaligarh refinery control system hardware tender 2026

Bidders must submit the Bid Security Declaration (Annexure-XVI) since EMD is not applicable. Prepare documentation showing ability to supply desk top workstations, rack mount servers, and a spare monitor. Ensure compliance with option clause terms and deliverable timelines; attach OEM authorizations if needed and confirm product specs meet control-system requirements.

What documents are required for the Numaligarh hardware tender 2026

Submit the Bid Security Declaration on your company letterhead (Annexure-XVI) and the technical bid demonstrating hardware capabilities for control-system environments. Include OEM authorizations if applicable and any certifications relevant to desk top workstations and rack-mount servers; no EMD is required per ATC.

What are the delivery terms for the Numaligarh rackmount server tender

Delivery terms follow an option clause allowing up to 25% quantity variation. The delivery period must be recalculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The original delivery timeline is not specified in the tender data.

What standards or certifications are needed for control-system hardware tender

The tender information does not specify standards; bidders should provide hardware that is compatible with DCS/PLC environments and offer OEM authorizations where required. Include any relevant quality assurances or interoperability statements to support control-system integration.

How is the EMD exemption handled in this Numaligarh tender 2026

EMD is not applicable; instead, bidders must submit a Bid Security Declaration per Annexure-XVI. Ensure the declaration is on your official letterhead and accompanies the bid package to meet compliance requirements.

What is the scope of supply for the Numaligarh control-system procurement

The scope is strictly the supply of goods: desk top workstation for control system, rack mount servers (high end) for DCS/PLC, other rack mount servers for control systems, and a spare monitor. Installation or services are not included unless stated otherwise in future addenda.

When will the procurement bid for hardware be concluded in 2026

The tender data does not provide start/end dates. Bidders should monitor the official GEM portal for notices, amendments, and final award announcements, ensuring readiness with the Bid Security Declaration and OEM authorizations.

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