Panchayati Raj Department Bihar Waste Container (V3) Tender Bhagalpur 2026 - Capacity, Material, Handle, IS0/ISO Compliant

Bidders must submit Similar Work Experience, Turnover certificates for the last 3 years, Authorization letters, and an ISO certificate. A mandatory sample must be provided before the bid end date, along with GST returns (GSTR-3B) and a bank-mandated e-payment authorization. Ensure compliance with the 25% quantity variation option and prepare for on-site eligibility checks.

Required documents include Similar Work Experience Certificate, Turnover certificate (last 3 years), Authorization Certificate, ISO Certificate, GST Returns, Bank Mandate for e-payment, Notarized affidavit of non-blacklisting, ITRs for 2022-23 to 2024-25, and an item catalogue. A mandatory sample submission is also required before the bid deadline.

The tender specifies a Waste Container (V3) with a tolerance of ±10% on capacity. It requires a defined container material and a functional handle. No exact capacity or material type is provided; bidders should present compliant samples and metadata confirming dimensions, weight, and load tolerance during bid submission.

Delivery timing follows the option clause, allowing up to 25% quantity variation. The calculation uses (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days. Exact baseline delivery period will be confirmed after order placement and must be documented in the contract schedule.

Payment terms are not clearly stated in the tender text; bidders should secure a Bank Mandate for e-payment and seek clarification via pre-bid queries. Typical government practices may include milestone-based payments against delivery and acceptance, with potential advance options to be negotiated in the contract.

Eligibility requires prior similar work experience, an Authorization Certificate, and turnover evidence for the last 3 years. A current ISO certificate, not-blacklisted affidavit, GST returns, and ITR submissions are mandated. Preference is given to locally located dealers for repair support and warranty considerations.

The bid indicates preference for the nearest dealer for repair services and a 2-year warranty where feasible. Vendors should demonstrate local service reach, provide after-sales support capabilities, and outline a repair network proximity to Bhagalpur to meet maintenance SLAs.

A physical sample must be provided before the bid end date and presented at Panchayat premises for eligibility assessment. Include clear labeling with material, capacity, weight, and handling features; samples should reflect the proposed production lot and comply with capacity tolerance ±10%.