Armoured Vehicles Nigam Limited Flat Bed Scanner Tender Tamil Nadu 2026 – A4/A3, Windows/Mac, 1-Year Warranty
Bid Publish Date
01-Oct-2026, 11:21 am
Bid End Date
22-Oct-2026, 2:00 pm
Progress
Tender Overview
Armoured Vehicles Nigam Limited seeks a flat bed scanner suitable for fixed and moving carriage, handling A4 and A3 documents. The device must support PDF, JPG, TIFF, PNG outputs and be compatible with Windows and Mac operating systems, with a 1-year warranty. The procurement involves OEM/authorised dealers from Tamil Nadu (Chennai, Thiruvallur, Kanchipuram, Chengalpattu) and requires online EMD via RTGS to the AVN Limited account. An option clause allows up to a 50% quantity variation at contracted rates. Delivery terms tie to last delivery order date, with minimum 30 days extra if extended.
- Organization: Armoured Vehicles Nigam Limited
- Location: Tamil Nadu (Chennai/Thiruvallur/Kanchipuram/Chengalpattu districts)
- Product: Flat bed scanner (A4/A3), document scanning with fixed/moving carriage
- Formats: PDF, JPG, TIFF, PNG; OS: Windows & Mac; Warranty: 1 year
- EMD: RTGS/online payment to AVN Limited account; Bank: State Bank of India, Avadi
- Key differentiator: OEM/authorised dealer participation; manufacturing date within 6 months prior to invoice
Technical Specifications & Requirements
- Product category: Flat bed scanner with fixed document and moving carriage capable of handling A4 and A3 documents
- Output formats: PDF, JPG, TIFF, PNG; File compatibility with Windows and Mac operating systems
- Warranty: 1 year from final acceptance or post-installation
- Certification/engineering evidence: OEM warranty certificates must be provided at delivery; service centres must be established in India with contactable locations near consignee
- Pre-qualification: Tamil Nadu regional bidders; OEM or authorised dealers only; China-made units not acceptable; manufacturing date within 6 months prior to invoice
Terms, Conditions & Eligibility
- EMD/Payment: Bidder to pay via RTGS/internet banking to the AVN Limited SBIN account; proof of online transfer to be uploaded with bid
- Eligibility: Bidders from Chennai, Thiruvallur, Kanchipuram, or Chengalpattu districts; OEM authorisation required; authorised dealer to submit OEM certificate with validity
- Warranty & after-sales: 1-year warranty; full service network in India; installation/commissioning/training as applicable; upload service centre details with bid
- Documentation: Must upload required GST, PAN, experience certificates, financial statements, and OEM documents per ATC/Corrigendum
- Delivery: Terms align with original delivery order; any option-based extension subject to contract rates
Key Specifications
-
Flat bed scanner with fixed document carriage and moving carriage
-
Supports A4 and A3 document sizes
-
Output formats: PDF, JPG, TIFF, PNG
-
Operating system compatibility: Windows and Mac
-
Warranty: 1 year from final acceptance/installation
-
OEM warranty certificates to be provided at delivery;全国 service centres in India
Terms & Conditions
-
Option clause allows up to 50% quantity variation at contracted rates
-
Manufacturing date must be within 6 months prior to invoice
-
EMD paid via RTGS to AVN Limited SBIN account with proof submitted
-
OEM/authorised dealer participation only; China-made units not acceptable
-
Bid documents must include GST, PAN, experience and OEM certificates
Important Clauses
Payment Terms
EMD payable via RTGS; online transfer proof to be uploaded with bid; beneficiary AVN Limited - SBI Avadi account
Delivery Schedule
Delivery period linked to last delivery order date; extended time formula applies with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in ATC; ensure compliance with delivery and warranty terms as per contract
Bidder Eligibility
-
Bids from Chennai, Thiruvallur, Kanchipuram, or Chengalpattu districts
-
OEM or authorised dealer participation only
-
China-made products not acceptable; manufacturing date within 6 months prior to invoice
Tender Data
Bid Details
Quantity
35
Category
FLAT BED SCANNER DOCUMENT SIZE: A4, SCAN FILE FORMATS: PDF, JPG, TIFF, PNG WARRANTY: 1 YEAR
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
FLAT BED SCANNER DOCUMENT SIZE: A4, SCAN FILE FORMATS: PDF, JPG, TIFF, PNG WARRANTY: 1 YEAR , A3 DOCUMENT SIZE FLATBED SCANNER FIXED DOCUMENT AND MOVING CARRIAGE COMPATIBLE WITH WINDOWS AND MAC
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
THIRUVALLUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | THIRUVALLUR | THIRUVALLUR | - | - | 30 | 180 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-9971895.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
Certificate (Requested in ATC)
OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
How to bid for the flat bed scanner tender in Tamil Nadu AVNL 2026
Bidders must be from Chennai, Thiruvallur, Kanchipuram or Chengalpattu districts and either OEMs or authorised dealers. Upload GST, PAN, OEM certificate, experience certificates, and financial statements. Submit EMD via RTGS to AVN Limited SBIN account with proof, and ensure the unit complies with Windows/Mac formats and 1-year warranty.
What documents are required for AVNL flat bed scanner procurement in Tamil Nadu
Required documents include GST registration, PAN, OEM/authorisation certificate, manufacturing date proof (within 6 months), company experience certificates, financial statements, and proof of online EMD payment. Also attach warranty certificates and service centre details for after-sales support in India.
What are the technical specifications for the AVNL scanner bid in Tamil Nadu
Scanner must handle A4 and A3 documents with fixed and moving carriage, output formats PDF/JPG/TIFF/PNG, and be compatible with Windows and Mac. Warranty: 1 year from acceptance; OEM warranty certificates must be supplied at delivery; service network in India is required.
When is the EMD payment deadline for the AVNL scanner tender in Tamil Nadu
EMD must be paid via RTGS to AVN Limited's SBI Avadi account (SBIN0004675). Include the bid number and bidder name in the details. Upload scanned proof of transfer with the bid submission to prevent rejection.
What are the eligibility criteria for OEM or authorised dealer participation in AVNL tender
Only OEM or authorised dealers may participate. The dealer must submit a valid OEM certificate with current validity and confirm that the product is not China-made. Bidders should be located in Tamil Nadu districts specified and provide documentation of authority.
What is the delivery and extension policy for the AVNL scanner contract
Delivery period begins from the last date of the original delivery order; if extended, the extra time is calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days, with possible extension up to the original delivery period.
What formats must the scanned documents be delivered in for AVNL tender
Documents must be delivered in PDF, JPG, TIFF, and PNG formats. The scanner should ensure compatibility with both Windows and Mac systems, and the final acceptance includes installation and testing if covered in scope.
Which districts constitute eligible bidding region for AVNL Tamil Nadu tender
Eligible districts are Chennai, Thiruvallur, Kanchipuram, and Chengalpattu in Tamil Nadu. Bidders must provide documentary evidence of their district origin during pre-qualification.