Chhattisgarh Police Prison Van Vehicles Tender Raipur 492001 2025 – 25% Quantity Flex, Govt Vehicle Procurement
Chhattisgarh Police
RAIPUR, CHHATTISGARH
Posted:
28 November 2025
Closed:
19 December 2025
GEM
GEM
Himachal Pradesh Police Department Prison Van Procurement Tender 2025 - V2 Vehicle Category ISI/AAA Standards
Bid Publish Date
08-Nov-2025, 2:53 pm
Bid End Date
18-Nov-2025, 3:00 pm
Location
Progress
Issue08-Nov-2025, 2:53 pm
Technical11-Dec-2025, 11:13 am
Financial
Award28-Nov-2025, 4:51 am
Quantity
1
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Himachal Pradesh Police Department invites bids for Prison Van Police Vehicles (V2) under a government procurement framework. The tender targets police vehicle supply with optional quantity adjustments up to 25% of the bid quantity and currency extensions at contracted rates. Bidders must align with data sheet validation, OEM authorization, and FDR-based EMD/Performance Security. Unique terms include calculation of additional delivery time and mandatory bid document uploads. This tender emphasizes vendor credibility through Data Sheet verification and Manufacturer Authorization, with clear rules on delivery timelines when options are exercised.
Technical Specifications & Requirements
- No technical specifications are provided in the public tender data.
- Relevant controls emphasize: (i) Data Sheet upload with bid; (ii) Manufacturer Authorization from OEM/Original Service Provider; (iii) EMD in the form of Fixed Deposit Receipt (FDR) or online; (iv) FDR/BDP submission with hard copy delivered within 5–15 days as specified; (v) PBG acceptance and FDR-based security with name format "DDO PHQ" or seller name.
- The option clause permits quantity variation (±25%) with delivery period adjustments based on a defined formula; minimum incremental delivery time is 30 days.
- No explicit ISI/AAA/ISO references are published; bidders should verify data-sheet consistency to avoid rejection.
Terms, Conditions & Eligibility
- EMD can be submitted as fixed deposit receipt (FDR) or online; FDR must be pledged to DDO PHQ; hard copy due within 5–15 days.
- Manufacturer Authorization required when bidding via authorized distributors; include OEM details.
- Data Sheet of offered products must match bid parameters; mismatches may cause rejection.
- Successful bidder may provide PBG or FDR for security; original FDR delivery timelines apply.
- Option clause allows 25% quantity increase/decrease; delivery time recalculated with a minimum 30-day threshold.
Key Specifications
-
Product/service names: Prison Van Police Vehicles (V2) category
-
Estimated value: Not disclosed
-
EMD amount: Not disclosed; permissible forms include Fixed Deposit Receipt (FDR) or online payment
-
Delivery details: Delivery period adjustments formula with minimum 30 days
-
Quality/standards: No explicit standards published in data; verify Data Sheet vs. product parameters
Terms & Conditions
-
EMD submission via FDR or online; FDR to DDO PHQ with hard copy due within 5–15 days
-
OEM authorization required for distributors; provide full OEM details
-
Delivery period adjustable by up to 25% with specified calculation method
Important Clauses
Payment Terms
EMD forms accepted as FDR or online; security deposit via PBG or FDR as per GeM GTC
Delivery Schedule
Quantity can be increased/decreased up to 25%; calculated delivery time follows (Increase/Original) × Original delivery period with a minimum of 30 days
Penalties/Liquidated Damages
Delivery penalties implied via delivery period adjustments; explicit LD not stated in provided data
Bidder Eligibility
-
OEM authorization or Manufacturer Authorization must be provided for distributors
-
Data Sheet must match bid product specifications
-
EMD submitted as FDR or online; hard copy delivered within 5-15 days
Documents 2
GeM-Bidding-8563922.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
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Posted:
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Uttar Pradesh Police
LUCKNOW, UTTAR PRADESH
Posted:
10 February 2025
Closed:
25 February 2025
GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar vehicle supply projects
4
Financial statements (latest year)
5
EMD submission document (FDR or online payment receipt)
6
Technical bid documents and Data Sheet
7
OEM authorization or Manufacturer Authorization certificate
8
Any additional documents as per 'data sheet mismatch' clause
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | FORCE MOTORS LIMITED Under PMA | Make : Force Traveller Model : Force Traveller T1 Prison Van BSVI 3700 WB (19+ D) | 12-11-2025 11:13:41 | Qualified |
| 2 | SML MAHINDRA LIMITED Under PMA | Make : SML Model : SML PRESTIGE 3335 PRISON VAN BS VI 23 SEATER | 10-11-2025 11:58:27 | Qualified |
| 3 | VE COMMERCIAL VEHICLES LIMITED Under PMA | Make : VE Commercial Vehicles- Eicher Trucks & Buses Model : Eicher Pro2075 F16ftPRISON BSVI PS NGB BASE WTL 2G | 18-11-2025 09:52:07 | Qualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | VE COMMERCIAL VEHICLES LIMITED Under PMA | ₹16,96,250 | Item Categories : Prison Van Police Vehicles (V2) |
| L2 | SML MAHINDRA LIMITED Under PMA | ₹17,25,000 | Item Categories : Prison Van Police Vehicles (V2) |
| L3 | FORCE MOTORS LIMITED Under PMA | ₹20,54,636 | Item Categories : Prison Van Police Vehicles (V2) |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for prison van tender in Himachal Pradesh police 2025?
Bidders must submit the Data Sheet with bid, provide OEM authorisation, and furnish EMD via FDR or online. Ensure the Data Sheet aligns with offered parameters; include Manufacturer Authorization from the OEM, and deliver hard copies of FDR/EMD within the required 5–15 day window after bid end or opening.
What documents are required for HP prison van procurement bid 2025?
Required documents include GST registration, PAN, experience certificates for similar supply, latest financial statements, Data Sheet, OEM authorization, and EMD submission proof (FDR or online). Ensure the data sheet matches the provided product parameters to avoid rejection.
What are the delivery time rules for quantity variation in HP bid?
The option clause allows ±25% quantity variation at contract placement and during currency. The additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Which forms of EMD are accepted for Himachal Pradesh police tender?
EMD can be submitted as Fixed Deposit Receipt (FDR) or online payment. If using FDR, it must be pledged to the DDO PHQ, and the hard copy must be delivered within 5–15 days.
What is required for manufacturer authorization in this tender?
Bidders must include an OEM authorisation or Manufacturer Authorization certificate detailing the OEM/Original Service Provider name, address, email, and contact number, especially when bidding through authorized distributors.
What happens if the data sheet mismatches with product specifications?
Mismatch between the Data Sheet and offered specifications can lead to bid rejection. Ensure the Data Sheet precisely reflects the exact model, capacity, and features of the prison vans being offered.
What payment terms accompany the HP prison van contract 2025 bid?
The tender data highlights EMD/FDR requirements and security deposits; however, explicit payment terms are not provided here. Prepare to comply with standard GeM/PHQ payment norms and verify during bid submission.
What standards or certifications are required for the HP bid 2025?
No explicit standards are published in the provided data. Bidders should verify whether any ISI/AAA/ISO certifications are required via the Data Sheet and OEM authorization to ensure compliance before submission.
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Documents 2
GeM-Bidding-8563922.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS