KVIC Event Management Tender for IITF 2026 Pragati Maidan New Delhi - National Exhibition & Theme Based Events 2026
Bid Publish Date
24-Oct-2026, 9:36 pm
Bid End Date
05-Nov-2026, 6:00 pm
EMD
₹2,00,000
Value
₹65,00,000
Location
Progress
Key Highlights
- • KVIC procurement for national event management at IITF 2026 in New Delhi
- • EMD ₹200,000; estimated contract value ₹6,50,00,00
- • End-to-end service: conceptualization, planning, marketing, promotion, execution
- • Venue coordination at Pragati Maidan; large-scale government exhibition context
- • No BOQ items; consolidated service contract
- • Preference for agencies with government exhibition experience and IITF coordination
- • SOW attachment referenced for detailed scope and milestones
- • Delivery timelines and penalty details not specified in tender data
Tender Overview
Khadi and Village Industries Commission (KVIC), under the Ministry of Micro, Small and Medium Enterprises, seeks Event/Seminar/Workshop/Exhibition/Expo Management Services for the national theme-based event series, including complete execution for IITF 2026 at Pragati Maidan, New Delhi. The engagement is for a large-scale national exposition with an estimated value of ₹6,500,000 and an EMD of ₹200,000. Scope encompasses conceptualization, planning, marketing, promotion, and on-site execution for the event cycle serving approximately 100-150 participants/attendees. The procurement aims to secure a partner capable of end-to-end coordination across venue setup, branding, program scheduling, vendor liaison, and post-event reporting. The tender emphasizes professional delivery, adherence to timelines, and seamless integration with IITF 2026 logistics. Unique aspects include coordination for a high-profile national expo under government aegis and alignment with the IITF 2026 calendar. The BOQ records no line items, indicating a consolidated service contract rather than itemized goods. This tender targets experienced event management agencies with demonstrated capability in large-format government exhibitions and theme-based programming.
Technical Specifications & Requirements
- Organization: Khadi and Village Industries Commission (KVIC)
- Department: Ministry of Micro Small and Medium Enterprises
- Location: Central Delhi, Delhi 110002; venue: Pragati Maidan, New Delhi
- Product/Service: National-level event management for IITF 2026; theme-based events; complete execution
- Estimated Value: ₹6,500,000; EMD: ₹200,000
- Scope Notes: Conceptualization, planning, marketing, promotions, on-site execution; no BOQ items
- Attendance Range: 100-150 participants
- Standards/Compliance: Not specified in data; bidders should plan compliant event operations and safety coordination
- Timeline: Delivery/execution milestones not detailed in data; refer to SOW attachment for specifics
- Vendor Capability: Demonstrated government-exhibition management experience preferred
Terms, Conditions & Eligibility
- EMD: ₹200,000 (amount specified; payment mode not stated)
- Estimated Contract Value: ₹6,500,000
- Delivery/Execution Timelines: Not specified in data; consult SOW
- Documents: GST, PAN, experience certificates, financials, prior event management credentials (as per terms)
- Scope of Work: End-to-end planning, marketing, promotion, and execution for IITF 2026 at Pragati Maidan
- BOQ Status: No items; single contracted service model
- Prequalification: Experience in large-scale government exhibition management; capability to coordinate with IITF 2026 logistics
- Penalties/LD: Not specified in data; refer to buyer terms for liquidated damages
Key Specifications
-
Event management scope: end-to-end planning and execution for IITF 2026
-
Estimated value: ₹6,500,000; EMD: ₹200,000
-
Venue: Pragati Maidan, New Delhi; location reference: Central Delhi
-
Attendance: 100-150 participants; theme-based events and complete execution
-
BOQ: No items listed; consolidated service contract
Terms & Conditions
-
EMD of ₹200,000 required to participate
-
End-to-end event management for IITF 2026 at Pragati Maidan
-
No BOQ items; single-service contract with KVIC
Important Clauses
Payment Terms
EMD to be submitted with bid; contract payment terms unspecified in data; refer to SOW
Delivery Schedule
Execution timeline to be defined in the SOW attachment; no fixed dates in data
Penalties/Liquidated Damages
No LD details provided in data; check buyer terms for penalties and performance bonds
Bidder Eligibility
-
Experience in government exhibition/event management
-
Capability to manage large-scale national expos
-
Financial stability and GST registration
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
100
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Conceptualization and Planning, Marketing and Promotion, Complete Execution of Activity; 100-150; IITF 2026, ITPO, Pragati Maidan, New Delhi
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Delivery Details
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shipra Upadhyay | 110001,K Block, Choudhary Building, Connaught Circus New Delhi | New Delhi | Delhi | 110001 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-10077958.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
05-Nov-2026, 12:30 pm
Opening Date
06-Nov-2026, 12:30 pm
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Required Documents
GST certificate
PAN card
Experience certificates (government/exhibition projects)
Financial statements (last 3 years)
EMD submission proof
Technical bid documents demonstrating event management capabilities
OEM/brand authorizations if applicable
SOW attachment and any previous project reports
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for KVIC IITF 2026 event management tender in Delhi?
Bidders must submit the EMD of ₹200,000 along with GST, PAN, experience certificates, and financials. Include proof of prior government exhibition experience and technical bid detailing end-to-end event management capabilities, timelines per the SOW attachment, and coordination plans for Pragati Maidan.
What documents are required for KVIC IITF 2026 procurement in Delhi?
Required documents include GST certificate, PAN card, experience certificates from government/exhibition projects, last 3 years financial statements, EMD proof, technical bid demonstrating event management experience, and OEM authorizations if applicable, plus the SOW attachment.
What is the estimated contract value and EMD for this KVIC tender?
The estimated contract value is ₹6,500,000 and the EMD amount is ₹200,000. Bidders should ensure funds are ready for bid submission and meeting brokers as per the terms and SOW, with payment terms to be clarified in the contract.
Which location and venue are specified for the KVIC IITF 2026 event?
The event is hosted at Pragati Maidan, New Delhi, located in Central Delhi. Bidders should plan logistics, vendor coordination, and security compliance aligned with government expo standards.
What are the essential eligibility criteria for KVIC event management bid?
Essential criteria include demonstrated government exhibition management experience, financial stability, GST registration, ability to deliver end-to-end planning and execution, and compliance with SOW terms for IITF 2026 coordination.
What are the submission requirements for the KVIC tender in Delhi 2026?
Submit EMD ₹200,000, GST registration, PAN, experience certificates, financial statements, technical bid, and SOW attachment. Ensure bid documents align with the Terms and Conditions and demonstrate capability to manage national-level events.
How will payment terms be structured for the KVIC IITF 2026 contract?
Payment terms are not specified in the dataset; bidders should expect contract-based payments per milestones defined in the SOW and agreement, with potential intermediary submissions and approvals during event phases.