Insurance Medical Services Department Composite Office Tables IS 8126 (V2) Q2 PAC Tender Palakkad Kerala 2026
Progress
Key Highlights
- • Solely PAC Only procurement for IS 8126 (V2) compliant composite office tables
- • 25% quantity variation right for purchaser during and after contract signing
- • IS 8126 (V2) compliance with Q2 stage, no BOQ items available
- • Delivery adjustments governed by the clause: minimum 30 days extension
- • Palakkad, Kerala location with standard government office furniture installation
- • Warranty period mentioned but not quantified in tender data
Tender Overview
Insurance Medical Services Department invites bids for Composite Office Tables conforming to IS 8126 (V2), Q2, PAC Only, for delivery in Palakkad, Kerala 678001. The procurement covers Type of Composite Office Table, Storage Units, Tubular Pedestal, with specification emphasis on Table Top material, Table Top dimensions and color family of painted section. The project references a flexible quantity framework with a unilateral option clause allowing up to 25% quantity variation during contract execution, at contracted rates. The emphasis on the standard ensures interoperability with government office furniture and standardized dimensions for installation in departmental premises. The absence of a BOQ suggests a high-level specification approach and a focus on conformity to IS 8126 (V2). Unique aspects include PAC Only compliance and a formal option clause governing delivery timelines and quantity adjustments, adaptable to changing departmental needs.
Technical Specifications & Requirements
- Category: Standards and Certifications – Conformity to specification
- Type: Composite Office Table; Storage Units; Tubular Pedestal; Table Top material; Table Top dimensions (Length × Width × Thickness) with tolerance per clause 5
- Color: Painted section color family
- Warranty: Mentioned but not quantified
- Standards: IS 8126 (V2) compliant; Q2 and PAC Only constraints
- Delivery/location: Palakkad, Kerala; installation-ready furniture per government procurement norms
- Other: Generic product typing aligned to office furniture in a public sector context
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; extension logic follows a defined formula with minimum 30 days; extension may reach original delivery period
- Delivery terms aligned to last date of original delivery order; compliance with these terms mandatory
- Focus on conforming to IS 8126 (V2) and PAC Only procurement constraints; no BOQ items issued
- Bidder must comply with delivery/quality standards and be ready to adjust orders within stated limits
- General adherence to government procurement norms and contract execution procedures
- All terms referenced should be reflected in final contract and delivery schedules
Key Specifications
-
Composite Office Table type with storage units and tubular pedestal
-
Table top material specification (exact material not provided in data)
-
Table top dimensions with length, width, thickness; tolerance as per clause 5
-
Color family specification for painted sections
-
Conformity to IS 8126 (V2); PAC Only procurement requirement
-
Warranty period to be specified in final contract; ensure support terms
Terms & Conditions
-
25% quantity variation right during contract execution
-
Delivery period aligned to last delivery order date with extension rules
-
IS 8126 (V2) conformity and PAC Only procurement constraint
Important Clauses
Delivery Flexibility Clause
Purchaser may alter quantity by up to 25% and extend delivery time with a minimum 30-day extension trigger; final delivery schedule to be tied to last delivery order date
Standards Compliance
All tables must conform to IS 8126 (V2) and be PAC Only eligible; suppliers must provide conformity certifications
Warranty & Support
Warranty details to be defined in contract; bidders should anticipate post-delivery support obligations
Bidder Eligibility
-
Experience in supplying government office furniture
-
Demonstrated ability to meet IS 8126 (V2) standards
-
Financial stability evidenced by recent financial statements
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Composite Office Tables conforming to IS 8126 (V2) (Q2) ( PAC Only )
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9233528.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
09-May-2026, 8:30 am
Opening Date
09-May-2026, 9:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar office furniture projects
Financial statements for the last 2-3 years
EMD/Security deposit documents (as applicable by terms)
Technical bid documents demonstrating IS 8126 (V2) conformance
OEM authorizations (if applicable) and manufacturer’s specifications
Product conformity certificates and sample test reports (if requested)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Standards and Certifications | Conformity to specification | IS 8126 |
| Generic | Type of Composite Office Table | Table with double storage unit |
| Generic | Type of Storage Units | Three-drawer unit with Drawer and filing unit |
| Generic | Type of Tubular Pedestal | Mild Steel Tubular Pedestal |
| Material | Material of Table Top | Medium Density Fibreboards or Plywood |
| Dimension | Table Top Length (mm) X Width (mm) X Thickness (mm) (Tolerance as per clause 5) | 1800 X 900 X 20 |
| Colour | Color Family of Painted Section | Black |
| Warranty | Warranty (year) | 1, 2, 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for IS 8126 V2 compliant tables in Palakkad?
Bidders should submit conformity to IS 8126 (V2) proof, PAC Only eligibility, and demonstrate storage unit and tubular pedestal capability. Include GST, PAN, experience certificates, financials, OEM authorizations if required, and ensure delivery within the purchasing timeline with a 25% quantity variation clause.
What documents are required for this Palakkad furniture tender?
Required documents include GST registration, PAN, experience certificates for similar projects, last 3 years financial statements, EMD/Security deposit proof, technical bid showing IS 8126 (V2) conformance, OEM authorizations, and conformity certificates or test reports as requested by terms.
What are the key technical standards for the tables?
Tables must conform to IS 8126 (V2) with PAC Only procurement. The bid requires demonstration of Type of Composite Office Table, Storage Units, Tubular Pedestal, and Table Top material specs, plus dimensions and tolerance per clause 5; color family for painted sections also specified.
When is the delivery timeline and option clause applied?
Delivery terms allow up to 25% quantity variation at contracting; delivery period adjusts from the last date of the original order with a minimum 30-day extension; extension calculations follow the formula (Increased quantity ÷ Original quantity) × Original delivery period.
What is the location focus for this tender in Kerala?
The procurement is for Palakkad, Kerala 678001, targeting government office furniture conforming to IS 8126 (V2) with PAC Only status; bidders must plan for installation within district premises under provincial guidelines.
What is required for conformity to the PAC Only clause?
Bid submissions must explicitly demonstrate PAC Only eligibility through conformance documentation, supplier declarations, and any mandated certifications that align with government procurement standards for office furniture in Kerala.