Indian Army Department Of Military Affairs MT Spare Tender Tiruvallur Tamil Nadu 2025 - Carry-In Warranty, Service Centre, Advance Sample, Turnover Criteria
Bid Publish Date
05-Dec-2025, 6:09 pm
Bid End Date
15-Dec-2025, 7:00 pm
Location
Progress
RAQuantity
74
Category
MT Spare 1
Bid Type
Two Packet Bid
Key Highlights
- • Functional Service Centre requirement in each consignee state for carry-in warranty
- • 30-day window to establish service centre post-award, with documentary proof for payment release
- • Advance sample submission: 1 sample within 5 days; modifications within 7 days
- • Board of Officers to conduct post-receipt inspection at consignee site
- • Turnover criteria: minimum average annual turnover over last 3 years as per bid document
- • Pre-dispatch inspection at seller premises if clause selected in ATC
- • Quality and acceptance tied to approved samples; potential contract termination for major deviations
Categories
21
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement related to MT Spare items across nine MT Spare categories in TIRUVALLUR, TAMIL NADU 600019. The opportunity references an estimated value and EMD amount not disclosed in the provided data. A key differentiator is the requirement for an on-ground Functional Service Centre in each consignee state if carry-in warranty applies, plus a 30-day window to establish one post-award with documentary proof. The contract includes an advance sample approval process (one sample within 5 days; modification list within 7 days), and a post-award inspection regime via a Board of Officers. A turnover criterion mandates evidence of minimum average annual turnover over the last three years per bid document, documented through audited balances or CA certificates. This tender emphasizes compliance, timely supply, and post-award acceptance processes, with multiple QA checkpoints before bulk production.
Technical Specifications & Requirements
- Service Centre: Bidder/OEM must have a functional service centre in the state of each consignee location for carry-in warranty; if absent, establish within 30 days of award; payment released after evidence submission.
- Inspections: Post Receipt Inspection at consignee site; pre-dispatch inspection at seller premises if clause is selected; inspection via Board of Officers upon acceptance.
- Advance Sample: Submit 1 advance sample within 5 days of award; buyer to approve or provide a modification list within 7 days; bulk supply must align with approved sample; delay may push delivery without LD; rejected samples may trigger fresh samples or termination.
- Turnover: Minimum average annual turnover over the last three years as indicated in the bid document; evidence via audited balance sheets or CA certificate.
Terms, Conditions & Eligibility
- EMD amount and exact eligible turnover criteria are not disclosed in the provided data.
- Service centre establishment within 30 days post-award is mandatory, with documentary evidence.
- Samples and QA processes are mandatory: 1 advance sample, timely approvals, and bulk conformity to approved sample.
- Inspection framework and payment release tied to documentary evidence of service capability and compliance.
Key Specifications
-
Product category: MT Spare items (9 categories listed in tender)
-
Delivery: Bulk supply aligned to approved sample; no LD implied for sample approval delays
-
QA/Inspection: Post-receipt inspection by Board of Officers; pre-dispatch inspection if ATC requires
-
Turnover: Minimum average annual turnover for last 3 years required (as per bid document)
-
Warranty: Carry-in or on-site warranty conditions to be evidenced via service centre availability
Terms & Conditions
-
Mandatory functional service centre in each consignee state or establish within 30 days
-
Advance sample approval process with specific timelines (5 days for sample, 7 days for modifications)
-
Post-delivery inspection conducted at consignee site by Board of Officers
-
Turnover evidence required: last 3 years, audited or CA-certified
Important Clauses
Payment Terms
Payment release contingent on documentary evidence of functional service centre; no LD triggered for buyer delays in sample approval
Delivery Schedule
Delivery aligned with approved sample; delays due to buyer sample approval may shift delivery without liquidated damages
Penalties/Liquidated Damages
Penalties/LD not expressly stated; potential contract termination for major deviations from contract specifications
Bidder Eligibility
-
Presence of a functional service centre in the state of each consignee location or a clear plan to establish within 30 days
-
Turnover criteria met as per bid document (last 3 years, audited/CA-certified)
-
Ability to provide advance sample and comply with Board of Officers inspections
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
MT Spare 1 , MT Spare 2 , MT Spare 3 , MT Spare 4 , MT Spare 5 , MT Spare 6 , MT Spare 7 , MT Spare 8 , MT Spare 9
Authority Records
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Documents 4
GeM-Bidding-8677284.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
MT Spare 1
LV7/TMB/2707-8240-0105 Wiper Motor 24V 17W(2 Speed)
MT Spare 2
LV7/TMB/2867-4210-0175 Assy Spring Brake Actuator Type 16/56
MT Spare 3
LV7/TMB/2786-0799-0134 Pump Fuel Transfer
MT Spare 4
LV7/TMB/2520-012585 Assy Clutch Pressure Plate 330 Dia
MT Spare 5
LV7/TMB/2076-5010-0116 Assy Auxiliary Water Tank
MT Spare 6
LV7/TMB/2573-5420-9921 Speedometer ( LI )
MT Spare 7
LV7/TMB/2610-8240-0104 Assy Arm Wiper
MT Spare 8
LV7/TMB/2786-0999-9904 Head Fuel Filter (Bottom)
MT Spare 9
LV7/TMB/2691-2620-3103 Taper Roller Bearing 92.075X50 8X24.6 (2
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | MT Spare 1 | LV7/TMB/2707-8240-0105 Wiper Motor 24V 17W(2 Speed) | 5 | nos | dycomdt@124 | 30 | |
| 2 | MT Spare 2 | LV7/TMB/2867-4210-0175 Assy Spring Brake Actuator Type 16/56 | 7 | nos | dycomdt@124 | 30 | |
| 3 | MT Spare 3 | LV7/TMB/2786-0799-0134 Pump Fuel Transfer | 3 | nos | dycomdt@124 | 30 | |
| 4 | MT Spare 4 | LV7/TMB/2520-012585 Assy Clutch Pressure Plate 330 Dia | 3 | nos | dycomdt@124 | 30 | |
| 5 | MT Spare 5 | LV7/TMB/2076-5010-0116 Assy Auxiliary Water Tank | 2 | nos | dycomdt@124 | 30 | |
| 6 | MT Spare 6 | LV7/TMB/2573-5420-9921 Speedometer ( LI ) | 4 | nos | dycomdt@124 | 30 | |
| 7 | MT Spare 7 | LV7/TMB/2610-8240-0104 Assy Arm Wiper | 30 | nos | dycomdt@124 | 30 | |
| 8 | MT Spare 8 | LV7/TMB/2786-0999-9904 Head Fuel Filter (Bottom) | 12 | nos | dycomdt@124 | 30 | |
| 9 | MT Spare 9 | LV7/TMB/2691-2620-3103 Taper Roller Bearing 92.075X50 8X24.6 (2 | 8 | nos | dycomdt@124 | 30 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate showing turnover for last 3 years
Experience certificates demonstrating similar work
OEM authorizations (if applicable)
Technical compliance certificates (if any)
Proof of functional service centre establishment or plan to establish within 30 days
Reverse Auction Schedule
Start
17-Dec-2025, 6:00 pm
End
18-Dec-2025, 6:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DURGA MOTOR & TRADING CO Under PMA | - | 09-12-2025 19:53:21 | |
| 2 | PRAKASH SUPPLY CORP. Under PMA | - | 11-12-2025 12:34:34 | |
| 3 | SUNDEEP AGENCIES Under PMA | - | 10-12-2025 16:29:32 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | SUNDEEP AGENCIES(MSE,MII) Under PMA Winner | ₹1,85,180 | Item Categories : MT Spare 1,MT Spare 2,MT Spare 3,MT Spare 4,MT Spare 5,MT Spare 6,MT Spare 7,MT Spare 8,MT Spare 9 |
| L2 | PRAKASH SUPPLY CORP. (MSE,MII) Under PMA | ₹1,95,252 | Item Categories : MT Spare 1,MT Spare 2,MT Spare 3,MT Spare 4,MT Spare 5,MT Spare 6,MT Spare 7,MT Spare 8,MT Spare 9 |
| L3 | DURGA MOTOR & TRADING CO (MSE,MII) Under PMA | ₹1,95,400 | Item Categories : MT Spare 1,MT Spare 2,MT Spare 3,MT Spare 4,MT Spare 5,MT Spare 6,MT Spare 7,MT Spare 8,MT Spare 9 |
🎉 L1 Winner
SUNDEEP AGENCIES(MSE,MII) Under PMA
Final Price: ₹1,85,180
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid the MT spare tender in Tiruvallur Tamil Nadu 2025?
Bidders must meet service-centre eligibility, provide turnover evidence for last 3 years, and submit an advance sample within 5 days of award. Ensure post-award inspections by a Board of Officers and align bulk supply with the approved sample; provide GST, PAN, and OEM authorizations as required.
What documents are required for MT spare procurement in Tamil Nadu?
Submit GST registration, PAN, audited financial statements or CA certificate showing 3-year turnover, experience certificates for similar work, and OEM authorizations if applicable. Include service-centre proof or a plan to establish within 30 days and any technical compliance certificates.
What are the inspection requirements for MT spare supply?
Inspection includes Post-Receipt Inspection at the consignee site by a Board of Officers; pre-dispatch inspection at seller premises if ATC selects; advance sample approval is mandatory before bulk manufacturing.
How is the advance sample process handled for this tender?
Submit 1 advance sample within 5 days of award; buyer responds with approval or a modification list within 7 days; bulk supply must follow the approved sample; delays in approval may extend the delivery period without LD.
What turnover evidence is required for eligibility?
Provide the minimum average annual turnover for the last three years ending 31st March, backed by audited balances or CA-certified turnover certificates; document must be uploaded with the bid.
What are the key delivery conditions for MT spares?
Delivery must conform to the approved sample, with on-time execution; any buyer delay in approvals may shift the delivery schedule; no explicit LD mentioned until terms specify penalties.
Which organization is issuing this MT spare tender in 2025?
The tender is issued by the Indian Army, Department Of Military Affairs, for MT spare items; bidders must comply with service-center, inspection, and turnover requirements as per the bid terms.
Are there any warranty requirements for MT spare supplies?
Warranty rules depend on whether carry-in or on-site warranty applies; service-centre availability in each consignee state is essential for carry-in warranty, with proof provided before payment release.
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Documents 4
GeM-Bidding-8677284.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS