Gujarat Panchayats And Rural Housing Department Vadodara High Mast Lighting Octagonal Tower with LED Flood Lighting System V2 Tender 2026
Progress
Tender Overview
The Gujarat Panchayats And Rural Housing Department invites bids for a High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) in Vadodara, Gujarat. The procurement targets the supply and installation of a compact high mast lighting setup, aligned to municipal lighting needs. The tender includes an EMD of ₹24,000 and allows a bid quantity variation of up to 25% during contract placement and currency. This opportunity is positioned for suppliers with urban lighting experience and capability to meet extended delivery timelines under option clauses. Unique aspects include the AI-driven LED flood system and octagonal mast configuration for small-area illumination.
Technical Specifications & Requirements
- Product category: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) for small-area illumination
- Location: Vadodara, Gujarat
- EMD: ₹24,000; minimum bid security requirement
- Quantity flexibility: up to 25% increase/decrease during contract execution; extended delivery time computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
- Delivery terms: as per option clause; delivery schedule to be aligned with last date of original delivery order
- Standards/compatibility: not specified in detail; bidders should prepare for standard municipal lighting norms and field service readiness
- BOQ: No items listed; indicates a potential single-package or undefined scope at this stage
- Documentation: ensure compliance with at least basic project execution capabilities and prior urban lighting experience
Terms, Conditions & Eligibility
- EMD: ₹24,000 required as bid security
- Quantity variation: bidders must comply with up to 25% change in order quantity during execution
- Delivery: timelines linked to original order date; extended delivery time formula applies
- Payment terms: not specified; bidders should anticipate standard government procurement payment cycles
- Clause adherence: bidders must comply with buyer’s ATC terms including the option clause
- Documentation: submit typical financials, GST/PAN, and evidence of prior urban lighting or high mast installations
- Warranty/Support: not specified; bidders may propose post-installation support per standard municipal contracts
Key Specifications
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High Mast Lighting Octagonal Tower
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LED Flood Lighting System (V2) for small-area coverage
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Estimated value and BOQ items not provided
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Delivery terms include option clause allowing ±25% quantity variation
-
Delivery period adjustments based on (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
-
No explicit standards (IS/ISO) listed; bidders should align with municipal lighting norms
Terms & Conditions
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Upgrade/downgrade quantity up to 25% during contract with extended delivery formula
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EMD of ₹24,000 required; bid validity and submission per terms
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Delivery schedule tied to original order date; ATC terms and option clause applicable
Important Clauses
Payment Terms
Not explicitly defined; bidders should prepare for standard government payment terms post-acceptance and delivery
Delivery Schedule
Delivery period begins from the last date of original delivery order; extended time based on option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified; bidders should factor LDs as per standard government contract practices in their bid
Bidder Eligibility
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Demonstrated experience in urban lighting/high mast installations
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Financial capacity to handle ₹24,000 EMD and related bid costs
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Ability to meet delivery terms and option-clause-derived timelines
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
32
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Chhotaudepur
Delivery Pincodes
391170
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dipakbhai Chaudhary | 391170,Taluka Panchayat Kawant | Chhotaudepur | Gujarat | 391170 | 4 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9968971.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST certificate
PAN card
Experience certificates for urban lighting/high mast projects
Financial statements or turnover proof
EMD submission document (₹24,000)
Technical bid documentation
OEM authorization or confirmations (if applicable)
Any ATC viewable acceptance by the buyer
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for high mast lighting tender in Vadodara Gujarat 2026?
Bidders must submit GST, PAN, EMD ₹24,000, and experience certificates for municipal lighting projects, along with technical bid and any OEM authorizations. The tender allows up to 25% quantity variation, and delivery timelines depend on the original order date with a minimum 30 days extension. Prepare installation capability plans and post-installation support details.
What documents are required for the Vadodara LED flood lighting tender?
Required documents include GST certificate, PAN card, company financials, experience certificates for high mast projects, EMD ₹24,000, technical bid, OEM authorizations if applicable, and any ATC-view document. Ensure proof of prior urban lighting experience and the ability to meet delivery terms and option-clause conditions.
What is the EMD amount for this Gujarat lighting procurement and how is it paid?
The EMD is ₹24,000. Submit via the specified online gateway or demand draft as per buyer terms. Ensure correct bidder details match registration records and attach payment proof with the bid. Late or improperly documented EMD can disqualify the bid.
What are the delivery terms for the high mast lighting contract in Gujarat?
Delivery starts from the last date of the original delivery order. The option clause allows a 25% quantity variation with extension time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Extended delivery may continue within original delivery period limits.
What standards or certifications are required for LED flood lighting V2 in this tender?
Details are not fully specified; bidders should ensure compatibility with municipal lighting norms and provide performance data for LED flood system V2, including energy efficiency and installation readiness. Include any OEM certifications and installation manuals in the technical bid.
How can bidders prepare for the 25% quantity variation clause in Gujarat tender?
Bidders should model procurement scenarios with +25% and -25% shifts, adjusting procurement, logistics, and installation plans. Include contingency stock, supplier lead times, and flexible manpower. Ensure contract estimates cover the extended timeline and potential re-endorsement of spare parts and service.
What is the scope of work for the Vadodara LED lighting project under this tender?
Scope includes supply and installation of a High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) for small-area illumination in Vadodara. While BOQ items are not listed, bidders should prepare installation, commissioning, testing, and warranty support, aligned to municipal lighting standards and delivery commitments.