South Eastern Coalfields Limited Tentage Service Tender Bilaspur Chhattisgarh 2026 Lump-Sum Tent Works with Sound System Lighting & Flower Decoration EMD 62,300
Bid Publish Date
18-Sep-2026, 7:23 pm
Bid End Date
29-Sep-2026, 5:00 pm
EMD
₹62,300
Value
₹49,77,240
Location
Progress
Key Highlights
- • Tender requires tentage services including sound system, lighting and flower decoration in a lump-sum contract
- • Estimated value of ₹4,977,240 and EMD of ₹62,300
- • Location: Bilaspur, Chhattisgarh; on-site setup and removal understood
- • No published BoQ items; evaluation likely based on turnkey capability and past performance
- • ATC terms exist; bidders should review the ATC document for additional compliance
- • Safety, installation, and removal logistics are critical for successful bid execution
- • Auditor/monetary safeguards and alignment with government procurement norms may apply
Tender Overview
South Eastern Coalfields Limited (Coal India Limited) invites bids for a tentage service Lump-Sum Based contract in BILASPUR, CHHATTISGARH. Scope includes Tent Works including Sound System, Lighting, Flower Decoration and related decorations. Estimated project value is ₹4,977,240 with an EMD of ₹62,300. The BoQ shows zero items, indicating a bundled service package rather than itemized quantities. Location specificity is Bilaspur district, enabling on-site setup and de-rigging. The procurement emphasizes turnkey tentage services for events or functions hosted by the organization, with a focus on aesthetics and audio-visual support.
Technical Specifications & Requirements
- Service category: Tentage services with sound system, lighting, and floral décor in a lump-sum format
- Estimated value: ₹4,977,240; EMD: ₹62,300; No BoQ items published
- Location: Bilaspur, Chhattisgarh; on-site installation and removal
- Key deliverables: tent setup, stage/sound system, lighting arrangements, floral decoration, and related tent works
- No explicit technical standards listed in the tender data; bidders should anticipate standard event coordination and safety compliance applicable to government procurements
- The absence of detailed specifications requires bidders to propose compliant delivery plans, installation matrices, and risk mitigation for turnkey execution
Terms, Conditions & Eligibility
- EMD: ₹62,300 (payment method not specified in data; bidders should prepare as per ATC guidance)
- Estimated contract value: ₹4,977,240; Lump-sum pricing only
- Eligible bidders must demonstrate experience in similar tentage and AV decor projects for large events
- Tender involves a single bundled service package; no BoQ itemization implies evaluation on overall capability and past performance
- Location-based procurement in Bilaspur, implying on-site logistics and compliance with regional regulations
- Compliance with Buyer Added ATC conditions and OEM/AV authorizations as applicable, per ATC document
Key Specifications
-
Service category: lump-sum tentage with sound, light, décor
-
Estimated value: ₹4,977,240; EMD: ₹62,300
-
Location: Bilaspur, Chhattisgarh; on-site installation and dismantling
-
No itemized BoQ; bidders must propose integrated setup plan
-
Compliance with government procurement norms and ATC terms
Terms & Conditions
-
EMD amount fixed at ₹62,300; provide valid proof with bid
-
Lump-sum pricing; no BoQ-based quotations noted
-
On-site tentage, AV, and floral decoration for Bilaspur location
Important Clauses
Payment Terms
EMD to be submitted as ₹62,300; payment terms unspecified in data; bidders should consult ATC for schedule and milestones
Delivery Schedule
On-site setup and dismantling likely required; exact timelines not specified in data; bidders must propose installation window and handover date in their technical bid
Penalties/Liquidated Damages
No explicit LD details provided in data; ATC may include penalties for delay or non-compliance; bidders should review ATC document for LD rates
Bidder Eligibility
-
Experience in conducting tentage and AV decoration for government or large-scale events
-
Financial capability to support lump-sum contract valued around ₹4.98 million
-
Compliance with GST, PAN, and requisite certifications; adherence to ATC terms
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tentage Service Lumpsum Based - Tent Works including Sound System Light work flower decoration etc; Tent Works including Sound System Light work flower decoration etc
Advisory Bank
AXIS BANK LTD
ePBG Percentage
5%
ePBG Duration (Months)
8
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Bilaspur
Delivery Pincodes
495006
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajkumar Verma | 495006,TA DEPARTMENT, SOUTH EASTERN COALFIELDS LIMITED, PO BOX NO. - 60, SEEPAT ROAD | Bilaspur | Chhattisgarh | 495006 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9914938.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar tentage/AV decor projects
Financial statements or turnover evidence
EMD submission document (₹62,300) as per ATC guidance
Technical bid documents (methodology, deployment plan, safety plan)
OEM authorizations or vendor credentials (if applicable)
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for tentage services tender in Bilaspur Bilaspur Chhattisgarh 2026?
Bidders should first review the ATC terms and submit the required documents: GST, PAN, experience certificates, financials, EMD ₹62,300, and technical bid. Prepare a lump-sum proposal for tentage, sound, lighting, and floral décor. Ensure on-site deployment plan and safety compliance per government norms.
What documents are required for SECL tentage procurement in Bilaspur?
Required documents include GST certificate, PAN, experience certificates for similar works, financial statements, EMD submission, and technical bid documents. OEM authorizations where applicable, and a detailed deployment and safety plan should accompany the bid as per ATC.
What are the technical specifications for tentage with AV decor in this tender?
No itemized technical specs were published; bidders must propose an integrated setup covering tents, sound system, lighting, and flower decoration. Ensure the proposal aligns with on-site Bilaspur logistics and adheres to government procurement norms and ATC requirements.
When is the EMI/EMD required for this Bilaspur tentage bid?
EMD is specified as ₹62,300. Submit a valid EMD as part of the bid, following ATC instructions for payment method and verification. The EMD acts as a bid security and may be adjusted or forfeited if terms are breached.
What are the delivery expectations for tentage and AV decor in Bilaspur?
Delivery involves on-site installation and dismantling at Bilaspur, Chhattisgarh. While a precise timeline isn’t published, bidders should include a detailed installation window, handover date, and post-event dismantling plan in the technical bid.
How to verify eligibility for SECL tentage tender in 2026 Bilaspur?
Eligibility requires prior experience in similar tentage/AV decor projects, valid GST and PAN, financial stability, and compliance with ATC conditions. Demonstrate past performance via experience certificates and provide OEM authorizations if required.
What is the estimated contract value for the Bilaspur tentage procurement?
The tender indicates an estimated value of ₹4,977,240 for the lump-sum tentage, AV, and décor package. Bidders should price this as a complete service, outlining installation, operation, and dismantling costs within the lump-sum offer.
What standards or certifications are expected for tentage bidders?
While no explicit standards are listed, bidders should align with government procurement norms, ensure safety compliance, and provide relevant certifications (GST, PAN) plus OEM/authorizations as applicable per ATC.