Brahmaputra Board Guwahati Assam Security Equipment Tender Desktop Computers, Line Interactive UPS with AVR, MFM 2025
Bid Publish Date
14-Nov-2025, 7:51 pm
Bid End Date
24-Nov-2025, 8:00 pm
Location
Progress
Quantity
9
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM authorization required for resellers and service providers
- • IS/IEC conformity and environmental test reports must be provided on demand
- • Quantity variation up to 25% and extended delivery windows per option clause
- • Turnover criteria for bidder and OEM; audited financials or CA certificate required
- • Data sheet must match technical parameters; mismatch leads to bid rejection
- • Mandatory data sheet and OEM authorization with complete contact details
Categories
4
Tender Overview
The Brahmaputra Board Guwahati, Assam invites bids for entry and mid level desktop computers, Line Interactive UPS with AVR, and Multifunction Machines (MFM) to support operations in EAST SIKKIM, SIKKIM 737101. The procurement involves multiple product categories including Desktop Computers, Line Interactive UPS with AVR, and Multifunction Machines (MFM), with buyer-added terms on quantity variation up to 25% and currency-validated delivery timelines. The scope emphasizes equipment that meets specified performance, reliability, and certification benchmarks, with an emphasis on OBM/OEM authorization and data-sheets alignment. Unique aspects include a flexible quantity clause and mandatory data-sheet verification against offered technical parameters.
Technical Specifications & Requirements
- General categories: Desktop Computers, Line Interactive UPS with AVR, Multifunction Machine (MFM)
- Specifications to capture: UPS rating (KVA), inverter efficiency, battery backup duration, battery enclosure location, warranty terms for UPS and batteries, enclosure design, protection degree, AVR regulation, input/output voltage, THD, and salient features
- Buyer requirements: Environmental test reports, conformity testing by an approved lab, and availability of test reports on demand
- Documentation: OEM authorization, data sheets, and complete product conformity documents to be provided at bidding
- Standards emphasis: Ensure offered items are compatible with IS/IEC testing expectations and supplier lab certifications, with documentation available at bid time
- Delivery/variance: Option to adjust quantity by 25%, with delivery period adjustment based on the calculated time formula provided by the buyer
Terms, Conditions & Eligibility
- EMD and payment terms: Details not specified in data; bidders must comply with standard government bid norms and submit relevant security deposits as per terms
- Turnover criteria: Minimum average annual turnover over the last 3 years required for bidder and OEM; audited balances or CA certificate acceptable
- Data sheet and OEM authorization: Mandatory data sheet upload; OEM/Original Service Provider authorization with contact details required
- Compliance: Bid submission must align with data sheets; mismatches could lead to rejection
- Buyer terms: Furnish lab/test reports as requested, and abide by 25% quantity variation clause and extension rules
Key Specifications
-
Desktop Computers: entry to mid-level category with specified performance metrics
-
Line Interactive UPS with AVR: rating in KVA, inverter efficiency %, AVR regulation, input/output voltage, THD
-
MFM: multifunction functionality with required connectivity and warranty
-
Battery/Backup Bank: location of battery and warranty period
-
Enclosure and protection degree: enclosure type and IP rating to be specified
-
Salient features and environmental test reports
-
Lab conformity: Type of lab and related test reports required
Terms & Conditions
-
Option to increase/decrease quantity up to 25% during contract and extended delivery window
-
Bidder must demonstrate financial stability with turnover proof for last 3 years
-
OEM authorization and data sheets must be provided with bid; mismatch may lead to rejection
Important Clauses
Payment Terms
Not explicitly stated; bidders must follow standard government procurement payment terms and provide required security deposits and performance guarantees per contract
Delivery Schedule
Delivery period adjustable via option clause; increased quantity time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
Penalties/Liquidated Damages
Not specified in available data; bidders should anticipate standard LD clauses per government procurement norms
Bidder Eligibility
-
Not under liquidation or bankruptcy; valid undertaking required
-
Must meet turnover criteria for bidder and OEM as per bid document
-
Must provide OEM authorization and complete data sheets; conformity testing accepted
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Multifunction Machine MFM (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-8592227.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Rating (in KVA) | 1.0, 1.5, 2.0, 3 Or higher |
| GENERIC | Technology | MOSFET-PWM |
| GENERIC | Inverter Efficiency (%) | 70% or better Or higher |
| GENERIC | Minimum Guaranteed Battery Backup time (Minutes) on Full Load | 15, 30, 60, 90, 120, 180, 240 Or higher |
| GENERIC | Warranty for Line Interactive UPS | 2 Years, 3 Years, 4 Years, 5 Years Or higher |
| Battery/Backup Bank | Location of Battery | Inside the Enclosure of UPS |
| Battery/Backup Bank | Warranty for the battery from the date of delivery | 1 Year, 2 Years Or higher |
| CONSTRUCTIONAL | Enclosure | ABS |
| CONSTRUCTIONAL | Degree of protection | IP21, IP 20 Or higher |
| FEATURES | Rated Output (Volt) with Total Harmonic Distortion (%) | Single Phase Sinewave 230v AC 50Hz with Total Harmonic Distortion as <3% Or higher |
| FEATURES | Input (Volt) | Single Phase AC (160-280V) |
| FEATURES | Salient Features | Maximum 10 milliseconds Switching over time, Load Power Factor >/=0.6, +/-10% Variation in output voltage in battery mode, |
| FEATURES | Variation in AVR output in AC mode (AVR Voltage regulation) | 230 Volts +/-9% |
| BUYER SPECIFIC REQUIREMENT | Environmental Test Report Requirements | Damp heat Test at 45 degree, RH -95% for 2-cycle as per IS:9000 pt-5/sec-1, Dry heat Test at 45 degree for 16 Hrs. as per IS:9000 pt-3/sec-5, Cold Test as per IS:9000 pt-2/sec-4, NA |
| BUYER SPECIFIC REQUIREMENT | Any Other Requirements | As per Meity (Government of India) guidelines UPS shall have valid IS16242-Part 1 CRS certification |
| CERTIFICATION / TEST REPORT | Type of lab which carried out Test of Complete Product to prove the conformity of product as per specification | Certificate of Govt.Lab/NABL/ILAC accredited for UPS Testing |
| CERTIFICATION / TEST REPORT | Agree to provide all relevant documents Test Reports/supporting document /reports etc to the buyer at the time of bidding or on demand | Yes |
Required Documents
GST certificate
PAN card
Audited financial statements or CA certificate indicating turnover for last 3 years
OEM authorization / Authorisation certificate from the original equipment manufacturer
Data Sheet of the offered product(s) uploaded with bid
Technical bid documents and conformity certificates
Any environmental test reports; lab conformity documents on demand
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | COMPUZER SOLUTIONS PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 1651213 21.5" | 24-11-2025 19:43:37 | |
| 2 | INDIAN EXPORT AND IMPORT CO Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 1651213 21.5" | 24-11-2025 19:05:17 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | COMPUZER SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM ( | |
| L2 | INDIAN EXPORT AND IMPORT CO Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM ( |
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Frequently Asked Questions
Key insights about SIKKIM tender market
How to bid for Brahmaputra Board security equipment tender in Sikkim 2025 with OEM authorization?
Bidders should submit complete data sheets, OEM authorization, GST, PAN, and turnover proof for last 3 years. Ensure conformity with UPS AVR, MFM, and desktop computer specs, and provide environmental test reports on demand. Adhere to the 25% quantity variation clause and delivery extension rules.
What documents are required to participate in the Guwahati tender for UPS and desktops?
Required documents include GST certificate, PAN, audited turnover certificates or CA statements, OEM authorization, product data sheets, conformity/test reports, and technical bid documents. Ensure data sheets align with offered specifications; mismatch risks bid rejection.
What are the technical specifications for the Line Interactive UPS with AVR in this bid?
Specifications specify UPS rating (KVA), inverter efficiency %, AVR regulation, input/output voltages, THD, battery backup duration, battery enclosure location, and warranty terms for UPS and battery; ensure enclosure design and IP/protection degree meet project needs.
How is delivery time calculated when quantity is increased under the option clause?
Delivery time adjusts using formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend time up to the original delivery period while exercising the option clause.
What are the turnover requirements for bidders and OEMs for this procurement?
Bidder and OEM must show minimum average annual turnover for the last 3 years, supported by audited balances or CA certificates. If the company is under 3 years, turnover is calculated on completed years post-incorporation.
What environmental and conformity evidence must bidders provide with the bid?
Bidders must furnish environmental test reports and lab conformity documents. Data sheets should be matched with product specifications, and all reports must be available on demand at bid submission or during evaluation.
What is the scope of hardware categories included in this tender in Guwahati?
The tender covers entry/mid-level desktop computers, Line Interactive UPS with AVR, and Multifunction Machines (MFM). Each category requires detailed data sheets, OEM authorization, and lab-tested conformity proof as part of the bid package.
Are there any price adjustment or quantity flexibility clauses bidders should know?
Yes, the buyer reserves the right to adjust quantities by up to 25% during contract execution and to extend delivery timelines accordingly. Ensure bids factor in possible variations and confirm delivery plans before submission.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 3
GeM-Bidding-8592227.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS