Indian Army Fuel & Vehicle Spare Parts Tender Bareilly UP 2026 IMDS/PP-LC Standards
Bid Publish Date
03-Oct-2026, 10:40 am
Bid End Date
19-Oct-2026, 9:00 am
Location
Progress
Key Highlights
- • OEM/Authorized Seller requirement for imported components with Indian after-sales service
- • Make In India procurement preference (PP-LC) applied to bid evaluation
- • Delivery and installation terms anchored to 107 Engineer Regiment, Bareilly
- • Option clause enabling up to 25% quantity variation during contract execution
- • Turnover and financial stability verification via audited statements or CA certificate
- • Documentation: PAN, GST, cancelled cheque, EFT mandate required for bid submission
- • Scope: supply of 41 identified automotive/spares items; BOQ items listed as N/A
- • Category emphasizes standard automotive components with strict market-life requirement
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a broad category of spare parts and accessories including fuel filters, pipes, gauges, valves, filters, drives, hoses, and related components intended for military vehicles and equipment. The scope is supply-only for 41 items, with delivery to 107 Engineer Regiment, Opposite JRC Centre, Bareilly, Uttar Pradesh 243001. The tender incorporates an option clause allowing up to 25% quantity variations at contract rates and extended delivery periods linked to added quantity. OEM/authorized seller requirements apply for imported products, and Make In India preferences (PP-LC) are noted. Bidders must meet turnover and financial documentation criteria and must not offer end-of-life products within the contract period. The procurement emphasizes timely delivery, after-sales support in India, and compliance with local content policies. This opportunity targets suppliers of automotive and mechanical spares with established market life and after-sales capabilities.
Technical Specifications & Requirements
- Product categories include: fuel filters, engine oIl pressure gauges, volt and speed meters, tacho hour meters, air and oil filters, hydraulic hoses, universal joints, drive shafts, steering/valve assemblies, clutches, relays, starters, alternators, safety filters, and related kit assemblies.
- 41 total items in the BOQ; item specifics are not listed in the tender data.
- Delivery address: 107 Engineer Regiment, Bareilly, UP; scope is supply-only with installation/commissioning as applicable per scope.
- Key compliance: 2+ years of product availability in market; OEM authorization for imported items; Make In India/PP-LC policy adherence; minimum average turnover as per bid document; VAT/GST/PAN documentation required.
- Terms include bid validity, quantity variation up to 25%, and adherence to delivery periods from original/delivery orders.
- OEM support requirements demand registered Indian after-sales service for imported goods.
- Documentation for bidder code creation: PAN, GSTIN, cancelled cheque, EFT mandate.
Terms, Conditions & Eligibility
- EMD not explicitly stated; bid requires financial and turnover documentation: minimum average turnover over last 3 years, audited or CA certificate.
- Delivery must occur to Bareilly, UP; scope is goods supply only, with potential installation/commissioning if specified.
- Make In India PP-LC preference applies; imported items require Indian-based OEM/Authorized Seller with service capability.
- Documentation for bid submission includes PAN, GST, cancelled cheque, EFT mandate; vendor code creation prerequisites.
- The contract allows up to 25% quantity variation at contract rates and extended delivery windows based on the option clause.
- No tender ID or dates are provided; bidders must ensure product lifecycle (not end-of-life before contract) and market availability of 2+ years.
Key Specifications
-
Product names and categories identified in BOQ: fuel filters, pipes, gauges, filters, hydraulics, joints, shafts, valves, lifter assemblies
-
Estimated value and EMD not specified in tender data
-
2+ years market life requirement to avoid end-of-life products
-
Delivery address and scope: supply of goods to Bareilly, UP
-
OEM authorization and after-sales service capability for imported items
Terms & Conditions
-
Option clause permits 25% quantity variation and extended delivery periods
-
Delivery to 107 Engineer Regiment, Bareilly, UP with supply-only scope
-
PP-LC Make In India preference and OEM/Authorized Seller for imports
Important Clauses
Payment Terms
Not explicitly stated in data; procurement requires standard government payment processing terms per Indian Army guidelines.
Delivery Schedule
Delivery period to commence from last date of original delivery order; additional time calculation formula provided with minimum 30 days.
Penalties/Liquidated Damages
Not specified; standard LD terms may apply per contract based on delivery delays.
Bidder Eligibility
-
Minimum average annual turnover as per bid document over the last 3 years
-
OEM authorization for imported items or Indian service capability
-
Not-end-of-life product commitment with at least 2 years residual market life
Tender Data
Bid Details
Quantity
61
Category
Fuel filter
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Warranty Period
2 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fuel filter , Pipe , Tacho hour meter , Volt meter , Water temp gauge , Eng oil pressure gauge , Switch starting , Universal joint assy , Control valve assy , Main clutch assy , Steering clutch assy , Fan , Safety filter , Primary filter , Oil filter , Trans machine filter , Universal shaft , Drive shaft , Kit u joint , Hyd hose , Hose , Air filter , Filter element , Element filter hyd , Oil filter txn , Air filter hyd , Air filter inner , Air filter outer , Lub oil filter , Speed meter , Relay starter , Alternator , Valve , Valve relief , Valve two function
Pre-Bid & Qualification
Pre-Bid Date
06-10-2026 10:00:00
Pre-Bid Venue
at the consignee office
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bareilly
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bareilly | Bareilly | - | - | 4 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9979292.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
19-Oct-2026, 3:30 am
Opening Date
20-Oct-2026, 3:30 am
Bill of Quantities (BOQ)
41 Items Sign in to view GEM price trends Sign in for GEM prices
Fuel filter
Fuel filter
Pipe
Pipe
Tacho hour meter
Tacho hour meter
Volt meter
Volt meter
Water temp gauge
Water temp gauge
Eng oil pressure gauge
Eng oil pressure gauge
Switch starting
Switch starting
Universal joint assy
Universal joint assy
Control valve assy
Control valve assy
Main clutch assy
Main clutch assy
Steering clutch assy
Steering clutch assy
Fan
Fan
Safety filter
Safety filter
Primary filter
Primary filter
Oil filter
Oil filter
Trans machine filter
Trans machine filter
Universal shaft
Universal shaft
Drive shaft
Drive shaft
Kit u joint
Kit u joint
Hyd hose
Hyd hose
Hose
Hose
Hyd hose
Hyd hose
Hyd hose
Hyd hose
Hyd hose
Hyd hose
Air filter
Air filter
Filter element
Filter element
Element filter hyd
Element filter hyd
Oil filter txn
Oil filter txn
Air filter hyd
Air filter hyd
Air filter inner
Air filter inner
Air filter outer
Air filter outer
Lub oil filter
Lub oil filter
Fuel filter
Fuel filter
Speed meter
Speed meter
Relay starter
Relay starter
Hyd hose
Hyd hose
Alternator
Alternator
Valve
Valve
Valve relief
Valve relief
Valve
Valve
Valve two function
Valve two function
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Fuel filter | Fuel filter | 4 | nos | rajankapoor_2119 | 15 | |
| 2 | Pipe | Pipe | 1 | nos | rajankapoor_2119 | 15 | |
| 3 | Tacho hour meter | Tacho hour meter | 1 | nos | rajankapoor_2119 | 15 | |
| 4 | Volt meter | Volt meter | 1 | nos | rajankapoor_2119 | 15 | |
| 5 | Water temp gauge | Water temp gauge | 1 | nos | rajankapoor_2119 | 15 | |
| 6 | Eng oil pressure gauge | Eng oil pressure gauge | 1 | nos | rajankapoor_2119 | 15 | |
| 7 | Switch starting | Switch starting | 1 | nos | rajankapoor_2119 | 15 | |
| 8 | Universal joint assy | Universal joint assy | 1 | nos | rajankapoor_2119 | 15 | |
| 9 | Control valve assy | Control valve assy | 3 | nos | rajankapoor_2119 | 15 | |
| 10 | Main clutch assy | Main clutch assy | 3 | nos | rajankapoor_2119 | 15 | |
| 11 | Steering clutch assy | Steering clutch assy | 2 | nos | rajankapoor_2119 | 15 | |
| 12 | Fan | Fan | 1 | nos | rajankapoor_2119 | 15 | |
| 13 | Safety filter | Safety filter | 1 | nos | rajankapoor_2119 | 15 | |
| 14 | Primary filter | Primary filter | 2 | nos | rajankapoor_2119 | 15 | |
| 15 | Oil filter | Oil filter | 2 | nos | rajankapoor_2119 | 15 | |
| 16 | Trans machine filter | Trans machine filter | 1 | nos | rajankapoor_2119 | 15 | |
| 17 | Universal shaft | Universal shaft | 1 | nos | rajankapoor_2119 | 15 | |
| 18 | Drive shaft | Drive shaft | 1 | nos | rajankapoor_2119 | 15 | |
| 19 | Kit u joint | Kit u joint | 1 | nos | rajankapoor_2119 | 15 | |
| 20 | Hyd hose | Hyd hose | 1 | nos | rajankapoor_2119 | 15 | |
| 21 | Hose | Hose | 1 | nos | rajankapoor_2119 | 15 | |
| 22 | Hyd hose | Hyd hose | 1 | nos | rajankapoor_2119 | 15 | |
| 23 | Hyd hose | Hyd hose | 1 | nos | rajankapoor_2119 | 15 | |
| 24 | Hyd hose | Hyd hose | 1 | nos | rajankapoor_2119 | 15 | |
| 25 | Air filter | Air filter | 2 | nos | rajankapoor_2119 | 15 | |
| 26 | Filter element | Filter element | 2 | nos | rajankapoor_2119 | 15 | |
| 27 | Element filter hyd | Element filter hyd | 2 | nos | rajankapoor_2119 | 15 | |
| 28 | Oil filter txn | Oil filter txn | 2 | nos | rajankapoor_2119 | 15 | |
| 29 | Air filter hyd | Air filter hyd | 2 | nos | rajankapoor_2119 | 15 | |
| 30 | Air filter inner | Air filter inner | 2 | nos | rajankapoor_2119 | 15 | |
| 31 | Air filter outer | Air filter outer | 2 | nos | rajankapoor_2119 | 15 | |
| 32 | Lub oil filter | Lub oil filter | 2 | nos | rajankapoor_2119 | 15 | |
| 33 | Fuel filter | Fuel filter | 2 | nos | rajankapoor_2119 | 15 | |
| 34 | Speed meter | Speed meter | 1 | nos | rajankapoor_2119 | 15 | |
| 35 | Relay starter | Relay starter | 1 | nos | rajankapoor_2119 | 15 | |
| 36 | Hyd hose | Hyd hose | 1 | nos | rajankapoor_2119 | 15 | |
| 37 | Alternator | Alternator | 1 | nos | rajankapoor_2119 | 15 | |
| 38 | Valve | Valve | 2 | nos | rajankapoor_2119 | 15 | |
| 39 | Valve relief | Valve relief | 1 | nos | rajankapoor_2119 | 15 | |
| 40 | Valve | Valve | 1 | nos | rajankapoor_2119 | 15 | |
| 41 | Valve two function | Valve two function | 1 | nos | rajankapoor_2119 | 15 |
Categories
43
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate copy certified by bank
Audited Balance Sheets or CA certificate indicating turnover (last 3 years)
OEM authorization for imported items (if applicable)
Vendor Code creation documents as per Terms
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Bareilly Army vehicle spares tender 2026?
Bidders should prepare PAN, GST, cancelled cheque, and EFT mandate for vendor code creation. Submit audited turnover certificates for last 3 years, and ensure goods are not end-of-life. Include OEM authorizations for imported items and comply with Make In India PP-LC preferences. Delivery address is Bareilly, UP and scope is supply-only.
What documents are required for Army spares bid in UP 2026?
Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, and audited financials or CA certificate showing turnover. Also provide OEM authorization for imported items and proof of after-sales service capability in India. Ensure supplier code is created per Terms.
What are the technical scope and item categories in this tender?
The scope covers 41 items including fuel filters, pipes, tacho/hour meters, volt meters, water temp gauges, engine oil pressure gauges, various filters, universal joints, drive shafts, valves, relays, starters, and alternators. BOQ lists items as N/A but category spans automotive and mechanical spares.
When is delivery expected for Bareilly Army spares contract?
Delivery terms specify commencement from the last date of the original delivery order with an option to extend. If additional quantity is ordered, delivery time is calculated as (additional/original quantity) × original delivery period, minimum 30 days.
What are Make In India PP-LC requirements for this tender?
The tender applies PP-LC preferences; imported items require an Indian-based OEM or Authorized Seller with registered office for after-sales service. Ensure proof of Indian service support and compliance with local content guidelines.
What qualifies as eligible turnover for this Army procurement?
Bidders must show minimum average annual turnover over the last 3 years ending 31st March. If the company is under 3 years old, use completed years post-incorporation. Submit certified audited statements or CA certificate reflecting this turnover.
What is the scope of supply for the Army spares tender in UP?
Scope is strictly supply of goods; installation/commissioning, if covered, will be specified in the contract. The address for delivery is 107 Engineer Regiment, Bareilly, UP. Ensure end-to-life avoidance and market life of at least 2 years.
What are the key eligibility criteria for imported items?
Imported items require OEM authorization and an Indian service capability; maintain authorized seller status with a registered Indian office for after-sales support. Demonstrate vendor code creation readiness and compliance with Make In India PP-LC.