Coal India Limited Comprehensive AMC for 19 UPS Systems in Assam Margerita 2026

Tender Overview

Organization: Coal India Limited (North Eastern Coalfields), Location: Margerita, Assam (786181), Procurement: Comprehensive AMC/CMC for 19 UPS systems at Tirap, Tikak, Tipong collieries and Margerita area. Scope specifies quarterly service for pre-owned UPS units, with an estimated contract value around ₹1.72 Lakh. Key differentiator is multi-site AMC coverage under NE Coalfields, requiring OEM authorization and adherence to buyer terms. The tender emphasizes flexible contract quantity/duration up to 25% and mandatory certificate uploads; payment of staff salaries by the service provider is explicitly noted, with statutory documentation to be maintained. Unique clauses include alternate security deposits (DD/FDR) in favor of Coal India Limited and the option to substitute or adjust scope with consent. This tender targets vendors with AMC experience on UPS equipment and OEM authorization for service delivery across multiple NE locations.

Technical Specifications & Requirements

• Scope: Comprehensive AMC/CMC for 19 UPS systems at NE Coalfields locations in Assam.
• Contract terms: Quarterly maintenance schedule; possible 25% variation in quantity or duration on award; upfront OEM authorization submission required with bid.
• Documents & compliance: OEM authorization or service provider details; uploading required certificates; ATC attachments referenced; mandatory submission of EMD/Performance Security options (PBG, DD, or FDR) per GeM terms.
• Payment model: Salary/wages for deployed staff must be paid by the contractor; statutory PF/ESIC documentation to accompany payment claims.
• Delivery/installation: If scope includes installation, delivery addresses include Tirap/Tikak/Tipong/Margarita areas; hard-copy security instruments to be delivered within 15 days of award.
• Branding/eligibility: Authorized distributor involvement allowed with OEM authorization; non-compliance triggers rejection.

Terms, Conditions & Eligibility

• EMD/PBG: Optional forms allowed (PBG, DD, or FDR) with submission in place of traditional EMD; DD/FDR must be delivered to Coal India Limited, Margerita.
• Experience/turnover: Mandatory OEM authorization and demonstrated AMC experience on UPS systems across multiple collieries; specific turnover thresholds not disclosed.
• Delivery timeline: Not explicitly defined; terms allow scope/quantity adjustments up to 25% at contract issue and post-award with consent per ATC.
• Payment terms: Salaries of deployed staff paid by contractor upfront; payment claims supported by PF/ESIC and bank statements; payment disbursement aligned with statutory compliance.
• Documentation: Bid must include OEM authorization, certificates, GST, PAN, experience letters, financials, and ATC/Corrigendum-compliant documents; missing documents lead to rejection.
• Penalties/Warranty: Not detailed; penalties/SLAs may be defined in attached SLA/ATC files.