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Indo Tibetan Border Police Repair & Overhauling Service Tender Panchkula Haryana IS 1391 2025

Bid Publish Date

30-Dec-2025, 5:10 pm

Bid End Date

20-Jan-2026, 1:00 pm

Value

₹1,40,300

Location

PANCHKULA , HARYANA
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Progress

RA
Issue30-Dec-2025, 5:10 pm
Reverse Auction08-Feb-2026, 11:00 am
AwardPending
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Quantity

59

Bid Type

Two Packet Bid

Categories 37

AGITATORS SURVIVAL TREATMENT OF DRINKING WATER WATER DISPENSER AIR CONDITIONER ARCHITECTURAL DRAWING WATER COOLER DESALINATION NON CONVENTIONAL FILTER WASHING MACHINE TRANSITION METALS GRINDER MIXER GRINDER WATER FILTERS WATER TREATMENT CONSUMABLES COOLING FAN MACHINE SPARE PART NON CONVENTIONAL WATER TREATMENT MACHINE WATER PURIFICATION WATER TREATMENT PLANT CHEMICAL INTERMEDIATES DRINKING WATER SYSTEM NON CONVENTIONAL WTP SEED AND FEED EQUIPMENT WATER VENDING MACHINE COOLER AIR COOLED ENGINE WATER PURIFIER AND RO PLANT LABORATORY WATER PURIFICATION EQUIPMENT REVERSE OSMOSIS PLANT PRESS WHEAT FLOUR ALCOHOLS FAN TURBINE PUMPS AUTO CAD OPERATOR

Tender Overview

Organization: Indo Tibetan Border Police (ITBP). Product/Service: Repair and Overhauling Services across multiple categories including Air Conditioners (IS 1391), MS Industrial Cooling Fans, potable water purification systems (Reverse Osmosis and UV), and gym equipment servicing. Location: Panchkula, Haryana 133301. Estimated Value: ₹140,300.00. Delivery/Service Premises: Buyer Premises for on-site repairs; items tested on receipt. Unique scope includes spare parts and service for diverse equipment, with a single tender covering multiple repair categories. Bidders should anticipate on-site evaluations prior to quoting.

Technical Specifications & Requirements

  • No itemized specifications are published; however, the scope includes: repair and overhaul of AC units (IS 1391), potable water systems (RO/UV) with built-in features, water dispensers, and gym equipment servicing (shoulder/chest/triceps presses, VX-Fitness, etc.).
  • Warranty requirement: minimum 6 months after repair.
  • On-site testing on receipt; board of officers to accept the repaired items before payment.
  • Visiting campus allowed on working days 10:00–17:00 for inspection prior to quoting.
  • Terms imply requirement for spare parts provisioning and service continuity at Buyer Premises.

Terms & Eligibility

  • Warranty: minimum 6 months post-repair.
  • Testing/Acceptance: repaired items tested on receipt; acceptance by Board of Officers prior to bill realization.
  • On-site Visit: bidders may inspect items at campus during 10:00–17:00 on working days.
  • Documentation/Compliance: list includes EMD submission (amount not disclosed), Bid Security Declaration, Make in India declaration, UDYAM registration, ISO 9001 certificate, OEM turnover history, and past performance documents as per BSTC requirements. Also asks for MT/Experience in Govt. procurement (3 years) and annual turnover data for last three fiscal years.

Key Specifications

  • Product/Service names: Air Conditioner repair (IS 1391), MS industrial cooling fan repair, potable water purification system repair (RO/UV), Aqua International potable water systems with integrated cooler, gym equipment servicing, wet grinder repair, and washing machine components.

  • Estimated value: ₹140,300.00.

  • Delivery/Service location: Buyer Premises in Panchkula, Haryana.

  • Standards/ Certifications: Not explicitly specified beyond IS 1391 for AC; ISO 9001 and OEM turnover requirements are mentioned in documents.

Terms & Conditions

  • EMD amount not disclosed in tender; submission required.

  • Minimum 6 months warranty after repair.

  • On-site testing and acceptance by Board of Officers before payment.

  • MSE/Make in India, UDYAM, ISO 9001, and past performance documentation requested.

  • Bidder may inspect items on campus between 10:00 and 17:00.

Important Clauses

Payment Terms

Payment subject to acceptance by Board of Officers post-repair; warranty compliance within 24 hours of defect notification.

Delivery Schedule

On-site repair at Buyer Premises; no fixed calendar provided; quantity/duration adjustment allowed up to 25% before contract issuance per option clause.

Penalties/Liquidated Damages

Defect rectification within 24 hours of notification; no explicit LD percentage published in provided terms.

Bidder Eligibility

  • 3+ years of experience with Govt. organizations or equivalent

  • Average annual turnover aligning with OEM/repair scale (last 3 years)

  • ISO 9001 certification and OEM authorization where applicable

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Repair and Overhauling Service - Air Conditioner-IS 1391; REPAIR OF MAX HVACS MS INDUSTRIAL COOLING FAN (MIST FAN) WITH SPARE PARTS AND SERVICE; Yes; Buyer Premises , Repair and Overhauling Service - Potable water purification system Reverse Osmosis or UV based; REPAIR OF WT EXPERT FULLY AUTOMATIC WITH AUTOCUT OFF RO PORTABLE WATER PURIFICATION SYSTEM WITH SPARE PARTS AND SERVICE; Yes; Buyer Premises , Repair and Overhauling Service - Potable water purification system Reverse Osmosis or UV based; REPAIR OF AQUA INTERNATIONAL POTABLE WATER SYSTEM WITH INBUILT WATER COOLER RO UV COPPER 120 LTR WITH SPARE PARTS AND SERVICE; Yes; Buyer Premises , Repair and Overhauling Service - Dimensioning and Weighing Systems (Volumetric weighing machine); REPLACEMENT OF RUBBER SLEEVES(2MTR), SERVICE(OILING AND GREASING )OF GYM EQUIPMENTS (SHOULDER PRESS/ CHEST PRESS / TRICEPS PRESS / VX-FITNESS / 360 SYN.. , Repair and Overhauling Service - Fruit and Vegetable Washing Machine; REPAIR OF WET GRINDER HEAVY DUTY MIXER GRINDER (1 HP MOTOR CAP 15 KG) WITH SPARE PARTS AND SERVICE; Yes; Buyer Premises , Repair and Overhauling Service - Potable water purification system Reverse Osmosis or UV based; REPAIR OF WATER DISPENSER WITH SPARE PARTS AND SERVICE; Yes; Buyer Premises , Repair and Overhauling Service - Fruit and Vegetable Washing Machine; REPAIR OF FLY INSECT KILLER MACHINE WITH SPARE PARTS AND SERVICE; Yes; Buyer Premises , Repair and Overhauling Service - Fruit and Vegetable Washing Machine; WASHING MACHINE(60 LTR) FAN BELT REPAIR; Yes; Buyer Premises

Authority Records

MINISTRY OF HOME AFFAIRS

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Documents 7

GeM-Bidding-8775510.pdf

Main Document

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements / Financial standing

5

EMD submission documentation (amount not disclosed)

6

Bid security declaration certificate

7

Make in India declaration

8

UDYAM Registration certificate

9

OEM authorizations / turnover details

10

ISO 9001 certificate (if applicable)

11

Past performance documents (CRA/LCR or equivalent)

Reverse Auction Schedule

Completed

Start

08-Feb-2026, 11:00 am

End

09-Feb-2026, 12:00 pm

Duration: 25 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1
**********   Under PMA
20-01-2026 12:53:11
2
**********   Under PMA
20-01-2026 10:10:56
3
**********   Under PMA
20-01-2026 10:39:43

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for ITBP repair and overhaul tender in Panchkula Haryana 2025

Bidders should confirm eligibility (3 years Govt. supply experience), gather EMI/EMD submission details, ensure ISO 9001 and OEM authorizations, and prepare financials for the last three years. Visit campus between 10:00–17:00 for item inspection, then submit complete technical and financial bids per BSTC guidelines.

What documents are required for ITBP repair tender submission in Panchkula

Required documents include GST, PAN, experience certificates, financial statements, EMD submission proof, bid security declaration, Make in India declaration, UDYAM certificate, OEM authorization, ISO 9001 proof, and past performance evidence. Ensure board acceptance before payment and warranty compliance.

What are the technical specifications for AC repair under IS 1391 in this tender

The tender encompasses repair/overhaul of air conditioners referenced by IS 1391. While explicit performance metrics aren’t listed, bidders must provide genuine spares and service for on-site repairs, testing on receipt, and adherence to warranty terms of at least 6 months.

When is inspection allowed for ITBP equipment before quoting

Inspection at the ITBP campus is available on working days from 10:00 to 17:00. This enables bidders to verify item conditions prior to submitting rates and to align spare parts and service commitments with actual repair scope.

What are the warranty requirements for ITBP repair services in Panchkula

A minimum 6-month warranty is required after repair. If faults emerge during the warranty, contractors must be notified by telephone, fax, or letter and must rectify within 24 hours, ensuring service continuity for all repaired items.

What is the acceptance criteria after repair for ITBP bid in Haryana

Repair items are tested on receipt and must be accepted by the board of officers before the firm’s bill is processed. This ensures quality and compliance with ITBP procurement standards prior to payment.

Which certifications and turnovers are mandatory for ITBP supplier eligibility

Mandatory items include ISO 9001 certification, Make in India declaration, UDYAM registration, and OEM average turnover data for the last three completed financial years. Past Govt. project performance documents may be requested for eligibility.

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