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iiit Sonipat HDMI Cables, RAM, Printer Cartridges Tender 2025 - IS 550 / ISO 9001 Compliant Procurement

Bid Publish Date

22-Dec-2025, 3:41 pm

Bid End Date

12-Jan-2026, 4:00 pm

Location

SONIPAT , HARYANA

Progress

Issue22-Dec-2025, 3:41 pm
AwardPending
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Quantity

84

Category

Ram

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM specifics: Canon cartridge 71A, Canon 337A, Brother DR2365 explicitly listed
  • • Technical standards: Not specified; procurement leans on standard IT peripherals and consumables
  • • Special clauses: 25% quantity variation; delivery period adjustments with minimum 30 days
  • • Eligibility: GST compliance required; GST rate handling clarified in ATC
  • • Warranty/AMC: Not specified in available data
  • • Penalties: Not specified in available data
  • • Delivery: IIIT Sonipat campus address; 4 CMYB ink bottles required
  • • Delivery scope: 13 total items; no itemized specifications provided

Categories 12

CABLE BALL PEN COMPUTER ACCESSORIES POWER PVC CABLE PRINTER PARTS AND ACCESSORIES COILED CABLE AUDIO VISUAL ACCESSORY CARTRIDGE PRINTER COMPUTER PERIPHERAL POWER WIRE POWER CABLE

Tender Overview

The Indian Institute of Information Technology (iiit) Sonipat, under the Department of Higher Education, invites bids for a bundle of IT peripherals and consumables including HDMI cables 5m, HDMI cables 1m, RAM, Power cable, HDD 250 GB, Mouse, Keyboard, Printer cable, Canon cartridges 71A & 337A, Brother cartridge DR2365, and Color ink cartridge bottles CMYB (1 bottle each, total 4). The estimated value and EMD are not disclosed; delivery is to be made at IIIT Sonipat, Meerut Road, Sonipat. The supplier may quote for all 13 items, noting potential quantity variation up to 25% under the option clause. The contract requires GST compliance and adherence to delivery timelines aligned with the original order. The tender emphasizes specific delivery and GST terms rather than a broad catalog sweep, and includes a delivery address that anchors the procurement to the IIIT Sonipat campus.

Technical Specifications & Requirements

  • Items include: HDMI cables (5m), RAM, Power cable, HDMI cable (1m), HDD 250 GB, Mouse, Keyboard, Printer cable, Canon Cartridge 71A, Canon Cartridge 337A, Brother Cartridge DR2365, Color ink cartridge bottles CMYB
  • Delivery address: IIIT Sonipat, C/o SBIT Palari, Meerut Road, Sonipat-131001
  • Color Ink Cartridges: 1 bottle each for CMYB (total 4 bottles)
  • Option clause: quantity can increase or decrease up to 25% during contract; delivery period adjusts with formula and minimum 30 days
  • GST handling: supplier to determine applicability; GST reimbursement as actuals or applicable rate, whichever is lower, up to quoted GST%
  • BoQ items show 13 total items; no itemized specs provided; focus is on standard consumables and peripherals
  • No explicit technical standards listed; procurement appears catalog-style with basic compatibility expectations

Terms, Conditions & Eligibility

  • Option Clause: up to 25% quantity variation during contract; time extension formula applies with minimum of 30 days
  • GST: bidder to check applicable GST; reimbursement as actuals or as per applicable rates, whichever is lower, within quoted GST%
  • Delivery address verification: shipments to IIIT Sonipat, Meerut Road; item 13 requires 4 CMYB bottles (1 each)
  • No explicit EMD amount disclosed; bidder to infer requirements from standard GEM terms
  • Documentation: bidders must prepare standard GST, PAN, and supplier registration details perGovt tender norms; medical or technical certifications not specified
  • Compliance: bidders must adhere to ATC terms and quantity variation guidance during order placement

Key Specifications

  • Product/service names: HDMI cables (5m and 1m), RAM, Power cable, HDD 250 GB, Mouse, Keyboard, Printer cable, Canon cartridges 71A & 337A, Brother cartridge DR2365, CMYB ink cartridges

  • Quantities/values: 13 items total; 4 CMYB ink bottles required (1 each)

  • EMD/Value: Not disclosed in provided data

  • Experience: Not specified; standard procurement experience in IT peripherals implied

  • Quality/standards: No explicit standards listed; general catalog procurement

Terms & Conditions

  • 25% quantity variation allowed during contract and extended delivery time rules

  • GST to be calculated by bidder; reimbursement at actuals or lower applicable rate

  • Delivery to IIIT Sonipat campus; 4 CMYB ink bottles included under color cartridges

  • 13 items in total; no detailed item-level specs provided

Important Clauses

Delivery Terms

Delivery terms allow up to 25% quantity variation with corresponding extension of delivery period; minimum 30 days for additional time

GST Handling

GST payable/ reimbursed per actuals or applicable rates, whichever is lower; bidder responsible for GST applicability

Delivery Address

Shipments to IIIT Sonipat, Meerut Road, Sonipat-131001; ensure CMYB ink bottles are delivered as four units total

Bidder Eligibility

  • GST registration and PAN

  • Experience in supplying IT peripherals and consumables

  • Compliance with delivery to government-supported educational institutions

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GEM

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HDMI Cables 5mtr As per specification sheet attached 4 pieces buyer_iiitsonepat 10
2 Ram As per specification sheet attached 5 pieces buyer_iiitsonepat 10
3 Ram As per specification sheet attached 5 pieces buyer_iiitsonepat 10
4 Power Cable As per specification sheet attached 15 pieces buyer_iiitsonepat 10
5 HDMI Cable 1 Mtr As per specification sheet attached 10 pieces buyer_iiitsonepat 10
6 HDD 250 GB As per specification sheet attached 5 pieces buyer_iiitsonepat 10
7 Mouse As per specification sheet attached 10 pieces buyer_iiitsonepat 10
8 Keyboard As per specification sheet attached 10 pieces buyer_iiitsonepat 10
9 Printer cable As per specification sheet attached 10 pieces buyer_iiitsonepat 10
10 Canon Cartridge 71A As per specification sheet attached 2 pieces buyer_iiitsonepat 10
11 Canon Cartridge 337A As per specification sheet attached 2 pieces buyer_iiitsonepat 10
12 Borther Cartridge DR2365 As per specification sheet attached 2 pieces buyer_iiitsonepat 10
13 Color Ink Cartridge bolltes CMYB As per specification sheet attached 4 pieces buyer_iiitsonepat 10

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT peripherals procurement

4

Financial statements (last 2-3 years)

5

EMD/Security deposit (as per GEM terms) and acknowledgment

6

Technical bid documents verifying hardware compatibility (HDMI, RAM, HDD 250 GB, peripherals)

7

OEM authorizations for Canon and Brother cartridges

8

Any applicable GST invoices and tax clearance certificates

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for HDMI cables and cartridges tender in Sonipat 2025

Bidders must register, provide GST and PAN, and submit technical and financial bids. Include OEM authorizations for Canon and Brother cartridges, proof of experience in IT peripherals, and ensure delivery to IIIT Sonipat. The offer should reflect 25% quantity variation and GST handling per terms.

What documents are required for IT peripherals tender in Sonipat

Submit GST registration, PAN, company registration, experience certificates for similar procurements, financial statements, EMD receipts, OEM authorizations for Canon and Brother cartridges, and technical compliance notes showing RAM, HDMI, HDD specifications and compatibility with standard IT setups.

What are the delivery terms for IIIT Sonipat procurement

Delivery must be to IIIT Sonipat, Meerut Road, Sonipat-131001. The contract allows up to 25% variation in quantity with corresponding extension; minimum additional delivery time is 30 days, calculated as (additional quantity/original quantity) times original delivery period.

Which brand cartridges are explicitly requested in Sonipat tender

Canon cartridges 71A and 337A, and Brother cartridge DR2365 are explicitly listed; ensure OEM authorizations and compatibility with specified devices as part of technical bid.

What are the GST requirements for this tender in Sonipat

Bidder must determine applicable GST; reimbursement is either actuals or the lower of applicable rates, limited to the quoted GST percentage; ensure GST compliance and invoice terms align with government norms.

What is the total item scope in IIIT Sonipat procurement

Thirteen items are included: HDMI cables (5m), HDMI cables (1m), RAM, Power cable, HDD 250 GB, Mouse, Keyboard, Printer cable, Canon 71A, Canon 337A, Brother DR2365, and CMYB color ink bottles (4 total). Ensure delivery against itemized needs and OEM requirements.

How to confirm OEM authorizations for cartridges in this bid

Obtain official authorization letters from Canon and Brother for the specified cartridge models; attach with EMI/submission; verify compatibility with devices to be supplied and ensure alignment with IIIT Sonipat delivery requirements.