Health and Family Welfare Department Odisha Online UPS 10 KVA Tender SUNDERGARH 2026 IS 16242 Part 1
Bid Publish Date
31-Aug-2026, 6:43 pm
Bid End Date
11-Sep-2026, 11:00 am
Location
Progress
Key Highlights
- • Brand/OEM requirements: OEM authorization and service provider details mandatory
- • Technical certifications: IS 16242 Part 1 conformity
- • Special clauses: 25% quantity flex, extended delivery time logic
- • Eligibility: 3 years govt supply experience; copies of contracts to be submitted
- • Warranty/AMC: Installation, training, and statutory clearances included in scope
- • Penalties/LD: Not specified in provided text; ensure clarity in final bid
- • Delivery/Installation: Complete supply, installation, testing, commissioning, and operator training
- • Payment terms: Not specified; verify in final T&C
Tender Overview
The Odisha Health and Family Welfare Department seeks to procure an online UPS with a 10 KVA rating and battery pack, conforming to IS 16242 Part 1. Located in SUNDERGARH, ODISHA, the procurement involves supply, installation, testing, commissioning, and operator training. The scope includes all essential accessories and statutory clearances, with a flexible quantity clause up to 25% increase during contract execution. Data sheet verification against technical parameters is mandatory to avoid bid rejection. The bidders must demonstrate prior government experience and OEM authorization to qualify for consideration.
Technical Specifications & Requirements
- Product category: Online UPS with 10 KVA rating and battery pack
- Standards: IS 16242 Part 1 compliance
- Electrical: Input voltage AC 50 Hz; Output voltage AC 50 Hz aligned to equipment requirements
- Construction: Inbuilt isolation transformer option confirmed
- Battery: Defined battery type to be specified by bidder and compatible with UPS
- Performance detail: Backup time defined by load and battery sizing; deliverable with installation and commissioning
- Data sheet to be uploaded and cross-checked against offered parameters
- Scope includes installation, testing, commissioning, and operator training; OEM authorization required
Terms & Eligibility
- Option Clause: 25% up/down quantity tolerance during and after contract
- Experience: Minimum 3 years of supplying similar government-grade UPS systems
- Documentation: Data Sheet; OEM Authorization; GST/PAN and relevant certifications
- Delivery & Payment: Delivery commitments tied to original/extended periods; installation and training included; statutory clearances if any
- Performance: All essential accessories included in bid price; support and warranty expectations to be defined
Key Specifications
-
UPS type: Online UPS with 10 KVA rating
-
Standard: IS 16242 Part 1
-
Input voltage: AC 50 Hz
-
Output voltage: AC 50 Hz
-
Inbuilt isolation transformer: Optional feature
-
Battery: Type to be specified by bidder; compatible with UPS
-
Backup time: Defined by load and battery sizing; must meet requirements
Terms & Conditions
-
Quantity variation up to 25% during contract with proportional delivery adjustments
-
3 years govt-procurement experience required; OEM authorization mandatory
-
Data sheet alignment with technical specs; failure risks bid rejection
Important Clauses
Payment Terms
Not specified in provided data; verify in final tender document
Delivery Schedule
Delivery period tied to original order; extended period calculations apply for increased quantity
Penalties/Liquidated Damages
Not detailed; bidders should seek explicit LD terms in final RFP
Bidder Eligibility
-
Minimum 3 years of supplying similar UPS systems to government bodies
-
OEM authorization from UPS manufacturer for the bidder or authorized reseller
-
Financial stability evidence and non-liable status (no liquidation or bankruptcy)
Tender Data
Bid Details
Quantity
62
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
31
OEM Avg. Turnover
248
Past Performance
40 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
24
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sundargarh
Delivery Pincodes
770001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bhakta Mohan Swain | 770001,OFFICE OF THE CDM & PHO SUNDARGARH | Sundargarh | Odisha | 770001 | 62 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9798744.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST certificate
PAN card
Experience certificates showing 3+ years of govt supply experience
Financial statements / turnover evidence (if requested)
EMD/Security deposit (as per final terms) or exemption documents
Technical data sheet(s) uploaded with bid
OEM authorization / manufacturer authorization certificates
Data sheet matching cross-check against offered product
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Performance Parameters | Rating (in KVA) | 3 |
| Performance Parameters | Input Voltage (AC, 50 Hz) | Single Phase, 160V - 260V |
| Performance Parameters | Output Voltage (AC, 50 Hz) | Single Phase, 230V±1%, |
| Construction | Availability of Inbuilt Isolation Transformer | Yes, No |
| Battery/Backup Bank | Type of Battery | SMF-VRLA (Sealed Maintenance Free-Valve Regulated Lead Acid) / Stationary Lead Acid Batteries |
| Battery/Backup Bank | Backup Time | 60.0 |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the online UPS tender in Sundargarh Odisha 2026?
To bid, submit data sheets matching IS 16242 Part 1, OEM authorization, GST/PAN, and 3 years govt supply experience. Ensure 25% quantity flexibility is acknowledged, and include installation, testing, commissioning, and operator training in the bid price.
What documents are required for the Sundargarh UPS procurement bid 2026?
Upload GST certificate, PAN, 3+ years govt experience contracts, OEM authorization, data sheets, financial statements if requested, and any certification proving IS 16242 Part 1 compliance of the UPS.
What are the technical specifications for the 10 KVA UPS in Odisha bid?
Specifically require 10 KVA UPS with AC 50 Hz input and output, IS 16242 Part 1 compliance, potential inbuilt isolation transformer, defined battery type, and backup time based on load; data sheet must verify each parameter.
What is the delivery period policy for increased quantity in this tender?
Delivery can be adjusted per option clause up to 25% more than bid quantity; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.
What is the required government experience for UPS suppliers in Odisha?
Bidders must demonstrate at least 3 years of regular manufacturing or supplying similar UPS products to central/state government bodies or PSUs, with contract copies for each year.
What documents confirm OEM authorization for the UPS bid in Sundargarh?
Submit an OEM authorization form/certificate containing name, designation, address, email, and phone of the authorized representative, along with the bid submission.
What are the scope of supply inclusions for the UPS procurement?
Bid price must cover supply, installation, testing, commissioning, operator training, and statutory clearances if required, plus all essential accessories specified by the manufacturer.
How is backup time and battery type specified for the 10 KVA UPS tender?
Backup time will depend on load and chosen battery sizing; bidders must specify battery type and provide data sheets showing compatibility with the 10 KVA UPS and IS 16242 Part 1 compliance.