Panchayati Raj Department Bihar Outdoor Gym Equipment Tender Rohtas 2026 IS0 9001/14001/45001
Progress
Tender Overview
The procurement is issued by Panchayati Raj Department Bihar for a bundle of Outdoor Gym Equipment including Sit Up Board, Surf Board, Leg Press, Twister, Chest Press, Parallel Bar, Shoulder Builder/Arm Wheel, Air Walker, Multi Adjustable Bench, and Cable Cross Over (Version 2) to be installed in Rohtas, Bihar. Expected value is not disclosed and itemized quantities are not listed in the BoQ. Bidders must comply with a flexible quantity option of ±25% and adhere to the standard delivery terms. The purchaser reserves the right to extend or reduce quantities and adjust delivery windows as per contract performance. Key differentiator includes mandatory ISO certifications and proximity requirements for service. Unique aspect includes online bid submission with multiple admissible corporate structures (sole proprietorship, MSME, partnership, or private company).
Technical Specifications & Requirements
- Standards & Certifications: Bidder must possess ISO 9001:2015 or latest, ISO 14001:2015 or latest, and ISO 45001:2018 or latest; copies to be uploaded. Product category: outdoor gym equipment, no explicit performance specs published. Delivery and installation expectations align with option-based quantity adjustments and extended delivery periods as per clause.
- Compliance & Documentation: GST registration certificate with recent GST return; PAN card; last three financial years ITR (FY 2022-23 and 2023-24); notarized affidavit stating no blacklisting; complete tender document signed and stamped; company letterhead undertaking accepting all terms.
- Locality & Service: Office must be within 50 KM of the bid office; local GST copy required. If vendor is not Bihar MSME, a 10% deduction from final amount for one year applies.
- Other: Shop & Establishment/SME registration evidence; online bid submission; no BOM/BOQ items specified.
Terms, Conditions & Eligibility
- EMD/Performance: EMD amount not specified; procurement allows quantity variation up to ±25% during order and currency; delivery period commences from last delivery order date with extended period rules.
- Eligibility: Proprietorship under Shop & Establishment Act or MSME; or Company under Companies Act; or Partnership Firm; GST registered; ITRs for 2022-23 and 2023-24; PAN; ISO certifications; not blacklisted affidavit; signed tender copy; local service requirement.
- Penalties & Misc: If seller is not Bihar MSME, 10% deduction for 1 year; all terms and conditions must be accepted in full; delivery expectations governed by option clause and minimum 30-day extended window when applicable.
Key Specifications
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Outdoor Gym Equipment category including Sit Up Board, Surf Board, Leg Press, Twister, Chest Press, Parallel Bar, Shoulder Builder/Arm Wheel, Air Walker/Stroller, Multi Adjustable Bench (V2), Cable Cross Over (Version 2)
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Standards: ISO 9001:2015 or latest; ISO 14001:2015 or latest; ISO 45001:2018 or latest
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Specifications: No explicit performance metrics published in tender data
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Delivery terms allow ±25% quantity variation and extended delivery period with calculation as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
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Geography: Rohtas, Bihar; serviceability within 50 KM of bid office
Terms & Conditions
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Option clause permits quantity variation by 25% and extended delivery periods with minimum 30 days
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Mandatory ISO certifications and GST/ITR documentation required with bid submission
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Local office proximity within 50 KM and Bihar MSME procurement implications
Important Clauses
Payment Terms
EMD details not disclosed; payment terms governed by standard tender conditions and connection to delivery milestones
Delivery Schedule
Delivery period starts from last delivery order date; extended time computed by (increased quantity/original quantity) × original period, min 30 days
Penalties/Liquidated Damages
10% deduction if seller not registered as Bihar MSME; other penalties not specified
Bidder Eligibility
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Proprietorship under Shop & Establishment Act or MSME registration or Company registration
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GST registration with updated GST return and PAN card
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ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certifications
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Not blacklisted affidavit and local office within 50 KM of procurement site
Tender Data
Bid Details
Quantity
10
Category
Leg Press - Outdoor Gym Equipments
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sit Up Board - Outdoor Gym Equipment (Q3) , Surf Board - Outdoor Gym Equipment (Q3) , Leg Press - Outdoor Gym Equipments (Q3) , Twister - Outdoor Gym Equipment (Q3) , Chest Press - Outdoor Gym Equipments (Q3) , Parallel Bar - Outdoor Gym Equipment (Q3) , Shoulder Builder / Arm Wheel - Outdoor Gym Equipment (Q3) , Air Walker / Stroller - Outdoor Gym Equipment (Q3) , Multi Adjustable Bench (V2) (Q3) , Cable Cross Over (Version 2) (Q3)
Advisory Bank
PUNJAB NATIONAL BANK
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Rohtas
Delivery Pincodes
802226
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sonu Kumar Singh | 802226,GRAM PANCHAYAT:- ITWAN,BLOCK:- DAWATH,DISTRICT:-ROHTAS | Rohtas | Bihar | 802226 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9979834.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
16-Oct-2026, 7:30 am
Opening Date
17-Oct-2026, 7:30 am
Categories
6
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Required Documents
GST Registration Certificate with latest return
PAN card
Proof of business registration (Shop & Establishment / MSME / Companies Act / Partnership Act)
Last three IT Returns (FY 2022-23, 2023-24, 2024-25)
ISO 9001:2015 / ISO 14001:2015 / ISO 45001:2018 certificates
Notarized affidavit of not-blacklisted status
Signed and stamped tender document (all pages)
Undertaking on Company Letterhead accepting all terms
Local office address proof within 50 KM and local GST copy
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for outdoor gym equipment tender in Rohtas Bihar 2026?
Bidders should register their organization (MSME/Shop & Establishment/Company), obtain GST, PAN, and ensure ISO 9001/14001/45001 certifications. Upload ITRs for 2022-23 and 2023-24, a not-blacklisted affidavit, signed tender copy, and proof of a local office within 50 KM. Prepare the required documentation in the bid package.
What documents are required for Rohtas outdoor gym tender submission?
Submit GST certificate with latest return, PAN card, Shop/Establishment or MSME or Companies Act registration, ITRs for 2022-23 and 2023-24, notarized anti-blacklist affidavit, ISO certificates, signed tender document, and proof of a local office within 50 KM along with local GST copy.
What certifications must be attached to qualify for the gym equipment bid?
Attach ISO 9001:2015 or latest, ISO 14001:2015 or latest, and ISO 45001:2018 or latest certificates. Copies must be uploaded with the bid. These are mandatory for eligibility and influence evaluation under quality and sustainability criteria.
What is the delivery timeframe for Rohtas gym equipment procurement?
Delivery starts after the last delivery order date; the option clause allows +25% quantity and extended delivery; extended period calculated as (increased quantity/original quantity) × original period with a minimum 30 days extension.
Are there any MSME-related deductions in this Bihar tender?
Yes, if the seller is not registered as an MSME in Bihar, a 10% deduction from the final amount applies for one year, impacting net payable and financial forecasting for the contractor.
What about EMD and payment terms for this procurement?
EMD amount is not disclosed in the tender data; payment terms align with standard conditions and project milestones, contingent on delivery performance and contract execution; bidders should anticipate milestone-based payments per delivery orders.
How to demonstrate eligibility for local service requirements in Rohtas?
Provide proof of a local office within 50 KM of the procurement site, along with a local GST copy; this supports serviceability commitments and compliance with locality-based eligibility criteria.
What if I need to bid with a different company type (proprietor/partnership)?
Bidders may submit as sole proprietor, MSME, partnership, or private company; ensure registration documents reflect the chosen structure and that all mandatory certificates (GST, ITRs, ISO) align with the entity's legal status.