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GEM

Indo Tibetan Border Police Track Suit, Sports Kit & Accessories Tender Shivpuri MP 2025

Bid Publish Date

27-Dec-2025, 11:49 am

Bid End Date

19-Jan-2026, 12:00 pm

EMD

₹10,000

Location

SHIVPURI , MADHYA PRADESH

Progress

Issue27-Dec-2025, 11:49 am
AwardPending
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Quantity

270

Category

T SHIRT as per IS

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM lab test reports and certificates required at bid opening
  • • Technical certifications: IS-based product conformity (IS 550) and IS/ISO where applicable
  • • Special clauses: 25% quantity variation during and after contract with price stability
  • • Eligibility criteria: non-liquidation status; valid undertaking; GST handling responsibility of bidder
  • • Warranty/AMC: explicit guarantees not stated; laboratory testing for acceptance
  • • Penalties: lab test discrepancies can trigger blacklisting or contract rejection
  • • Delivery: extended delivery time calculation based on quantities and original period (minimum 30 days)
  • • Installation/Delivery location: Shivpuri, Madhya Pradesh; 120 L trolley bag capacity and yoga mats

Categories 10

TROLLEY SPORTS WEAR SPORTS SHOE TRAVEL AND BUSINESS BAG PLATFORM SCALE BAG TROLLEY BAG HOSIERY SCHOOL UNIFORMS SUPPLY OF SCHOOL UNIFORM

Tender Overview

The Indo Tibetan Border Police (ITBP) invites bids for a consolidated set of military-issue apparel and gear, including TRACK SUIT complete with upper and lower per IS, SHIRT per IS, assorted SPORTS AND RUNNING SHOES, SPORT SOCKS (gent’s), CAP, a TROLLEY BAG with a 120 L capacity, TROUSERS in full sizes, and YOGA MATS for deployment in SHIVPURI, MADHYA PRADESH. The procurement scope covers eight items with an estimated value not disclosed and an EMD of ₹10,000. Key compliance drivers include IS-based product conformity, material test certificates, and lab verification. A 25% quantity fluctuation option exists under the contract, with delivery timing adjustments tied to the original and extended delivery periods. The clause incentivizes timely fulfillment while preserving contract rates. The tender emphasizes supplier qualification via lab test reports and prohibits award without mandatory certificates. Bidder financial health, GST handling, and documentary integrity are central to eligibility. The ATC documents and corrigenda must be observed, ensuring alignment with the buyer’s terms. The emphasis on quality testing and OEM verifications distinguishes compliant bids.

Technical Specifications & Requirements

  • Product categories: TRACK SUIT (top & bottom), SHIRT, SPORTS SHOES (assorted), SPORTS SOCKS (GENTS), CAP, TROLLEY BAG 120 L, TROUSERS (full size), YOGA MATS.
  • Delivery considerations: Option to increase quantity up to 25%; delivery period alignment with the last delivery order date; minimum extended delivery time of 30 days.
  • Standards & testing: Mandatory Material Test Certificates; lab tests by buyer’s lab with results as acceptance criteria; OEM/Lab test reports required at bid opening.
  • Documentation: Upload all certificates with bid; GST considerations; ensure no liquidation or bankruptcy status.
  • ATC & Corrections: Comply with Buyer Added ATC; review uploaded ATC document.
  • Qualification: Bidder/OEM must provide current lab test reports for listed items and maintain cert integrity.

Terms, Conditions & Eligibility

  • EMD: ₹10,000; payment and submission terms per ATC.
  • Experience/Financials: Bidder must demonstrate financial standing and non-liquidation status; upload undertaking to this effect.
  • GST: GST applicable per rate; reimbursement max as quoted or applicable rate, whichever lower.
  • Delivery & Penalties: Delivery terms aligned with original delivery order; option to extend with proportionate time; failure to comply triggers penalties per contract terms.
  • Documents: Material Test Certificates; OEM authorizations; bid documents; technical compliance certificates; lab test reports.
  • Quality & Acceptance: Items subjected to lab testing; acceptance based on buyer lab results; non-conforming goods liable to rejection.

Key Specifications

    • Track suit with upper and lower per IS; shirt per IS
    • Sports shoes (assorted sizes) and sport socks (gents) with IS conformity
    • Cap sports and 120 L trolley bag
    • Trousers (full size) and yoga mats
    • Minimum 25% quantity variation right to ITBP at contracted rates
    • Delivery period governed by original and extended delivery schedule

Terms & Conditions

  • EMD of ₹10,000 and GST handling as per actuals or applicable rates

  • Lab testing mandatory; material test certificates required for acceptance

  • Delivery extension rules with minimum 30 days and proportional time adjustments

Important Clauses

Payment Terms

GST to be reimbursed as actual or applicable rate; no responsibility on bidder for GST; EMD value specified

Delivery Schedule

Option to increase quantity by 25%; delivery period calculated from last delivery order date; minimum extension 30 days

Penalties/Liquidated Damages

Lab test discrepancies may trigger rejection or blacklisting; acceptance contingent on lab results

Bidder Eligibility

  • Not under liquidation, bankruptcy, or receivership

  • Provide undertaking confirming financial soundness and no corporate winding-up

  • Submit mandatory lab test reports and OEM authorizations

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TRACK SUIT Complete with Upper and Lower as per IS As per BOQ Specification QRs uploaded in ATC 30 pair devendraspt 15
2 T SHIRT as per IS As per BOQ Specification QRs uploaded in ATC 30 nos devendraspt 15
3 SPORTS AND RUNNING SHOE ASSORTED SIZES As per BOQ Specification QRs uploaded in ATC 30 pair devendraspt 15
4 SPORT SOCKS SINGLE HEEL AND TOE SOCKS GENTS AS PER IS As per BOQ Specification QRs uploaded in ATC 60 pair devendraspt 15
5 P CAP SPORTS As per BOQ Specification QRs uploaded in ATC 30 nos devendraspt 15
6 TROLLEY BAG CAPACITY 120 LTR As per BOQ Specification QRs uploaded in ATC 30 nos devendraspt 15
7 TROUSERS FULL SIZE As per BOQ Specification QRs uploaded in ATC 30 nos devendraspt 15
8 YOGA MATS As per BOQ Specification QRs uploaded in ATC 30 nos devendraspt 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar goods

4

Financial statements or balance sheet

5

EMD submission document (₹10,000)

6

Material Test Certificates for each item

7

Lab test reports from supplier and OEM authorizations

8

Bid document with certificates uploaded per ATC/Corrigendum

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for ITBP track suit tender in Shivpuri Madhya Pradesh 2025

Bidders must register with the ITBP portal, obtain OEM authorizations, and submit Material Test Certificates with bid. The bid requires an EMD of ₹10,000 and GST handling as per actuals; ensure IS-based compliance for track suit, shirt, shoes, and caps. Delivery terms include a 25% quantity variation, with minimum 30 days extended delivery. Include lab tests.

What documents are required for ITBP equipment bid in Madhya Pradesh

Submit GST certificate, PAN, company financials, experience certificates, EMD proof of ₹10,000, OEM authorizations, and Material Test Certificates. Upload lab test reports for all items and comply with ATC. Ensure non-liquidation status and provide undertakings regarding financial health at bid opening.

What standards govern IS marked apparel in this tender Shivpuri

Products must conform to IS-based standards for track suits, shirts, and caps; IS 550 compliance is expected where applicable; OEM lab reports must validate conformity; acceptance hinges on buyer lab results and certificates accompanying the bid.

What is the delivery extension rule for ITBP supply contract

If quantity increases, delivery time extends by (additional/ original) × original delivery period, with a minimum extension of 30 days; maximum extension may align with extended delivery period while maintaining contracted rates.

What is the EMD amount and GST handling for this tender

EMD is ₹10,000. GST will be reimbursed per actuals or applicable rates, whichever is lower, with ITBP not bearing additional GST beyond quoted rates; bidders must account for GST in their quotation.

What tests and certificates are mandatory for bid submission

Mandatory Material Test Certificates and Lab test reports for all listed items; OEM authorizations; technical compliance certificates; ensure all documents are uploaded with the bid and conform to ATC requirements to avoid rejection.

Who can participate in ITBP procurement for 2025 in MP

Authorized manufacturers or their reputed suppliers with OEM authorization, non-liquidation status, and demonstrable lab test capabilities may participate; ensure procurement aligns with IS-based standards and ITBP terms, including delivery and payment terms.

What constitutes the scope of items in this ITBP tender

The scope includes TRACK SUIT (upper/lower per IS), SHIRT per IS, SPORTS SHOES (various sizes), SPORT SOCKS (gent), CAP, 120 L TROLLEY BAG, TROUSERS (full size), and YOGA MATS; ensure each item has supporting lab tests and certificates.