Institute Of Human Resources Development IT Equipment Tender Kerala - Desktop Computers & A4/Legal MFP, ISO/IS 550, 2026
Progress
Tender Overview
The procurement is led by the Institute Of Human Resources Development (ihrd) under the Higher Education Department, Kerala, for desktop computer units (Entry and Mid Level) and A4/Legal Size Multifunction Printers (MFP). The scope includes on-site OEM warranty and device configurations aligned with educational administration needs in Kerala. Tender emphasizes OEM-preloaded OS, TPM, SSD/HDD specs, and monitor availability as part of a cohesive classroom and admin IT setup. The contract accommodates quantity options up to 25% above the bid quantity during execution. This opportunity targets vendors with prior government supply experience and robust financials.
Technical Specifications & Requirements
- Product/category: Entry and Mid Level Desktop Computers; A4/Legal Size Multifunction Printers (MFP)
- Key hardware: Processor type/number, RAM capacity in GB, SSD/HDD storage capacities, internal bays (2.5" and 3.5"), and optical drive presence
- Motherboard/Security: Expansion slots for SSD, Trusted Platform Module (TPM) support
- Software/OS: Factory Pre-loaded Operating System by Desktop OEM
- Connectivity & ports: USB Type A Ports (Version 3.2 Gen 1), VGA, DP ports; monitor availability and associated panel specs
- Display/monitor: Monitor availability, panel type, screen size in centimeters; monitor port compatibility
- Printer/scanner: Printing performance metrics per ISO/IEC 24734 for different media, duplexing, scanning area, feeder types, and paper tray counts
- Warranty: On-site OEM warranty (years) and any extended warranty periods; dual warranty coverage
- Other: Print speed, duty cycle, document handling capacities, and configuration specifics for MFP scanning/copying
Terms & Eligibility
- EMD: Amount not disclosed in tender data; bidders must submit standard bid security as per policy
- Experience: Minimum 3 years of regular supply to Central/State Govt bodies; primary product must meet this criterion; OEM or authorized reseller acceptable with MA/authorization
- Turnover: Minimum average annual turnover requirement for bidder and OEM over last 3 financial years must be satisfied; certified audited statements or CA certificates required
- Delivery: Delivery terms allow up to 25% quantity variation with extension rules; delivery timeframe tied to last delivery order date
- Documentation: GST, PAN, experience certificates, financial statements, OEM authorization, technical compliance certificates; anti-liquidity declarations
- Penalties/LD: Standard LD provisions for delayed delivery and non-conformance; option clause impact on delivery timeline
Key Specifications
-
Desktop Computer: Processor Number and type, RAM Size in GB, SSD capacity in GB, HDD capacity in GB, TPM support, Factory Pre-loaded OS
-
Motherboard: Expansion Slots for SSD, Trusted Platform Module availability
-
Storage: SSD capacity, HDD capacity, and total internal bays (2.5" and 3.5")
-
Ports & Connectivity: USB Type A Ports (3.2 Gen 1), VGA, DP Ports; monitor availability
-
Monitor & Display: Monitor Availability, panel type, screen size in cm, monitor port
-
Printer (MFP): Printing Speed per ISO/IEC 24734 (A4) for monochrome/color, Duplexing, scan area, feeder capacity, paper trays
-
Warranty: On-site OEM Warranty (years), Extended Warranty (years) as applicable
Terms & Conditions
-
Quantity may vary up to 25% during contract; delivery timeline adjusts proportionally
-
3-year govt supply experience required for bidder or OEM; supporting contracts must be submitted
-
OEM authorization required for distributors; turnover thresholds must be met with audited documents
Important Clauses
Payment Terms
Not explicitly stated; standard govt terms apply with verification of tax and bid security compliance
Delivery Schedule
Delivery period linked to last delivery order date; option to extend for increased quantities with minimum 30 days
Penalties/Liquidated Damages
LD provisions apply for delays and non-conformance; detailed rates not provided in data
Bidder Eligibility
-
Regularly manufactured and supplied similar category products to govt bodies for 3 years
-
OEM/Original Manufacturer Authorization if bidding via distributors
-
Minimum average annual financial turnover as defined in bid document for last 3 years
Tender Data
Bid Details
Quantity
5
Category
A4 and Legal Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Palakkad
Delivery Pincodes
678683
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Remya Sekhar | 678683,College of Applied Science (IHRD) Erassankulam P.O., NH 544 (Old NH 47) Vadakkencherry (MBR) Palakkad District, Kerala 678683 | Palakkad | Kerala | 678683 | 1 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9822100.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Corrigendum Updates
1 Update Update
Extended Deadline
11-Sep-2026, 3:30 pm
Opening Date
12-Sep-2026, 3:30 pm
Required Documents
GST registration certificate
PAN card
Experience certificates of similar govt supply
Audited financial statements or CA certificate for turnover
OEM authorization or Manufacturer Authorization
Technical bid documents demonstrating compliance with OS, TPM, RAM/SSD/HDD capacities
Bid security/EMD as per policy
Declarations on non-bankruptcy and financial solvency
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| MOTHERBOARD | Expansion Slots (M Dot 2) for SSD | 1, 2 Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| BAYS AVAILABILITY | Number of Internal Bay Populated, Size 2 Point 5 Inch | 1 |
| BAYS AVAILABILITY | Number of Internal Bays Available, Size 3 Point 5 inch | 2 Or higher |
| CABINET | Optical Drive | No Optical Drive |
| PORTS | Number of USB Type A Port (Version 3 point 2 Gen 1) | 4, 5, 6 Or higher |
| PORTS | Number of VGA Ports | 1 Or higher |
| PORTS | Number of DP Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | Vertical Alignment (VA) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| Monitor | Monitor Port | HDMI, VGA |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the ihrd desktop computer tender in Kerala 2026?
Bidders must meet eligibility including 3 years govt supply experience, submit GST, PAN, turnover certificates, OEM authorization, and technical bid. Ensure OS preload, TPM, and storage specs align with IS/ISO expectations, and provide on-site OEM warranty details.
What documents are required for the ihrd MFP tender submission in Kerala?
Submit GST certificate, PAN, experience contracts, turnover certificates for last 3 years, OEM authorization, technical compliance certificates, bid security/EMD, and anti-liquidity declarations. Include device-level specs for A4/Legal MFP and warranty terms.
What are the hardware standards for the Kerala printing devices tender?
Printer/ MFP must meet ISO 24734 speed testing for A4, include duplexing, feeder capacity, paper tray counts, and on-site OEM warranty. Ensure connectivity with USB Type A 3.2 Gen 1, VGA/DP ports, and monitor compatibility.
What is the delivery timeline for the Kerala ihrd IT equipment bid?
Delivery terms allow quantity variation up to 25% and extendable periods based on order timing. The extended time formula is (Increased quantity / Original quantity) × Original delivery period, with a minimum 30 days.
What is required to prove bidder and OEM turnover for the Kerala tender?
Provide certified Audited Balance Sheets or CA certificates showing last 3 years’ turnover for bidder and OEM. If entity is <3 years old, use completed years post-constitution turnover; align with the bid document’s thresholds.
Which warranties are expected for desktop PCs in the Kerala bid?
Expect On-Site OEM Warranty for a defined number of years plus potential Extended Warranty. Ensure terms specify service location, response times, and parts coverage as per OEM policy in the MFP/PC cluster.
How to verify TPM and OS preload requirements for the Kerala tender?
Confirm TPM presence on motherboard and that the OS is a Factory Pre-loaded Desktop OEM image. Include certification evidence or OEM self-declaration with model numbers and firmware details in the technical bid.
What are the key eligibility criteria for government IT equipment bidders?
Mandatory 3-year govt supply experience, valid GST/PAN, OEM authorization if using distributors, and adequate turnover in last 3 financial years; provide contracts and performance documentation to support compliance.