Indian Army Event Management Service Tender Panchkula Haryana 2026 ISO-ISO compliant coordination and staffing
Progress
Quantity
1
Bid Type
Single Packet Bid
Categories
2
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for Event Management Services including conceptualization, planning, staffing, participation arrangements, and venue development for a three-day national-level event in Panchkula, Haryana. Estimated value is ₹400,000. Scope covers coordination, on-site management, guest handling, and pre/post-event activities. The procurement target is to secure a competent handler for logistics, vendor liaison, and attendee experience within a tight multi-day schedule. The ATC document has been uploaded by the buyer for bidder clarification. This tender emphasizes meticulous event execution, adherence to security requirements, and seamless integration with military protocols. Unique aspects include government-linked event management with strict compliance expectations and a concrete three-day delivery window.
Technical Specifications & Requirements
- Event type: National level event management, including conceptualization, planning, coordination, staffing, participation arrangements, and venue development for a three-day program in Panchkula, Haryana.
- Key deliverables: Theme development, guest management, registration/media liaison, stage setup, seating, decor, audio-visual coordination, security-cleared staffing, on-site supervision, and post-event-wrap.
- Scale indicators: No BOQ items; no numerical quantity specified; estimated value ₹400,000.
- Compliance notes: Abide by military event standards and security protocols. No explicit ISI/ISO references; bidders should demonstrate capability in complex government events with strict scheduling.
- Vendor expectations: Experience with high-security, government-associated event logistics; ability to mobilize staff for on-site coordination and 24/7 support during the three-day window.
- Deliverable schedule: On-site setup, run-of-show management, and teardown in alignment with event timetable; ATC guidance must be incorporated.
Terms, Conditions & Eligibility
- EMD: Not specified in the tender data.
- Experience: Demonstrated capability in government/defense event management and staffing within a multi-day program.
- Delivery timeline: Three-day event window; on-site support during event plus pre/post arrangements as per ATC.
- Payment terms: Not specified; bidders should expect standard government payment practices post-event closure.
- Documents: GST registration, PAN, company registration, prior event-management certifications, client references for government events, and ATC compliance evidence.
- Warranty/Support: Post-event support and fix/adjustments during the three days may be expected; ensure handover of reports and liaison documentation.
- Penalties: Not stated; bidders should assume standard performance-linked risk for government events.
Key Specifications
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Event management for three-day national program in Panchkula, Haryana
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Staffing, venue development, coordination, and participation arrangements
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On-site supervision, guest management, stage/setup, AV coordination
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Security-clear staffing and adherence to military protocols
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ATC compliance for bidder clarifications and post-event deliverables
Terms & Conditions
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EMD: Not specified in available terms
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Delivery: Three-day on-site event window in Panchkula
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Documentation: GST, PAN, experience proofs, government-event references
Important Clauses
Payment Terms
Not specified; bidders should anticipate standard post-event payment terms upon acceptance of deliverables and completion of all milestones.
Delivery Schedule
On-site event setup, execution, and teardown within the three-day scheduled window; adheres to ATC-led guidance and security requirements.
Penalties/Liquidated Damages
No explicit LD figures provided; bidders should account for potential performance-based penalties tied to schedule adherence and quality milestones.
Bidder Eligibility
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Experience in government/defense event management with verifiable references
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GST registration and valid PAN card
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Capability to mobilize staff and manage security-cleared operations
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Financial stability to undertake a ₹400,000 project
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Conceptualization and Planning, Coordination and Staffing, Participation arrangements, Venue Development; Buyer premise; Three day
Authority Records
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Documents 4
GeM-Bidding-8961829.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SAI ENTERPRISES Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Conceptu | |
| L2 | AYANSH TRADING COMPANY Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Conceptu | |
| L3 | MANOJ STATIONERS( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Conceptu | |
| L4 | K.R.VENTURES( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Conceptu | |
| L5 | HOTEL RUKMANI PALACE Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Conceptu |
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Indian Army event management in Panchkula 2026?
Bidders must submit GST, PAN, company registration, and government-event references. Provide ATC-compliant technical proposals, staffing plans, risk assessments, and a three-day on-site deployment schedule. Ensure references include government or defense events and demonstrate security-cleared personnel capability.
What documents are required for the Indian Army event tender Haryana 2026?
Required documents include GST registration, PAN card, company registration certificate, experience certificates from prior events (government/defense preferred), financial statements, client references, and ATC-compliant technical bid. Include security-clearance evidence for staff and vendor authorizations as applicable.
What is the estimated value and payment terms for this tender?
Estimated value is ₹400,000 for a three-day event in Panchkula. Payment terms are not specified; bidders should anticipate government practice of milestone-based payment after acceptance of deliverables and completion of event phases, subject to contract finalization and audit.
What are the technical specifications for the Indian Army event contract?
No explicit BOQ items or standards are listed. Deliverables include concept development, staffing, venue development, guest management, stage and AV coordination, and post-event reporting. Compliance with military event protocols and ATC clarifications is expected for all proposals.
How to ensure eligibility for government event management bids in Haryana?
Demonstrate government event management experience via reference letters, maintain GST/PAN, and provide financial stability. Highlight security-cleared staff capability, vendor authorizations, and ability to align with ATC guidance for pre- and post-event deliverables.
What are the submission requirements for security and staff for this bid?
Submit staff deployment plan, security-clearance proofs, and vendor credentials. Provide a detailed on-site operations plan for the three-day event, including registration, guest handling, seating, decor, and AV coordination, with contingency arrangements and liaison contacts.
When is the delivery window for the Panchkula event management tender 2026?
The delivery window centers on a three-day on-site event in Panchkula, Haryana. Bidders should prepare for setup before the first day, full operations during all three days, and teardown on completion, with post-event reporting per ATC guidance.
What standards or certifications are required for this Indian Army tender?
No explicit standards are listed; bidders should demonstrate capability in defense-related event management, with security-cleared staff, reliable vendor management, and ATC-compliant documentation. Ensure all submission materials satisfy general government procurement norms and reliability standards.
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Documents 4
GeM-Bidding-8961829.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS