Hindustan Petroleum Corporation Ltd Face Recognition Biometric Readers Tender 2026 India
Bid Publish Date
30-Sep-2026, 11:51 am
Bid End Date
19-Oct-2026, 12:00 pm
Location
Progress
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for Face Recognition Biometric Readers. The procurement scope covers the supply of biometric readers (goods) with no BOQ items listed. The tender emphasizes quantity variation up to 25% during order execution and currency of contract, with delivery timelines tied to the original delivery period. Bidders must consider GST implications and fulfill vendor-code documentation (PAN, GSTIN, cancelled cheque, EFT mandate). The ATC highlights supply as a pure goods contract and mentions a flexible delivery framework aligned to option clauses. This procurement prioritizes compliant, GST-enabled suppliers capable of timely supply under HPCL’s terms.
Technical Specifications & Requirements
- Product category: Face Recognition Biometric Readers
- Delivery scope: Supply of Goods only (no installation services mentioned)
- No BOQ items listed; no explicit performance metrics or brand requirements provided
- ATC considerations: quantity increase/decrease up to 25%, delivery extension formula based on original delivery period, minimum 30 days where applicable
- GST considerations: bidder bears GST applicability; reimbursement limited to actuals or applicable rates
- Required documents for vendor-code: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank)
- Invoicing must be in consignee name with consignee GSTIN
- Delivery terms reference last date of original delivery order as basis for option-clauses
Terms, Conditions & Eligibility
- EMD/guarantee: not explicitly stated in provided terms; refer to ATC for any security deposit requirements
- GST responsibility: bidders must determine applicable GST and ensure invoicing to consignee
- Document submission: include PAN, GSTIN, cancelled cheque, EFT mandate; vendor-code creation required
- Scope of supply: strictly goods; no installation/maintenance implied in current terms
- Delivery timeline: governed by original delivery period; options can extend time with minimum 30 days
- Payment terms: not detailed in ATC; determine per HPCL standard practice during contract execution
- Penalty/LD: no explicit LD details provided in this data; verify ATC document for penalties
- Brand/OEM: not specified; no mandatory brand in the provided data
Key Specifications
-
Face Recognition Biometric Readers
-
Quantity: not specified
-
Estimated value: not specified
-
Delivery: based on original delivery period with option clause
-
Standards/ Certifications: not specified
-
Brand/OEM requirements: not specified
-
Warranty: not specified
-
Payment terms: not specified
Terms & Conditions
-
Quantity variation up to 25% at contract placement and during currency
-
GST responsibility with actuals or applicable rates and bidder is responsible
-
Vendor-code documents required: PAN, GSTIN, cancelled cheque, EFT Mandate
-
Invoicing must be in consignee name with GSTIN of consignee
-
Scope limited to supply of goods; no installation mentioned
-
Delivery period tied to last date of original delivery order
Important Clauses
Payment Terms
GST to be borne by bidder; invoicing to consignee with consignee GSTIN; ATC does not specify payment schedule
Delivery Schedule
Option clause allows quantity variance up to 25%; extension time calculated as (Quantity increase / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
No explicit LD figures provided; verify ATC for penalties or LD terms during contract execution
Bidder Eligibility
-
Demonstrated experience supplying biometric readers or related security devices
-
GST registration active and valid
-
PAN card and bank EFT mandate available
-
Capability to supply goods-only contract with timely delivery
Tender Data
Bid Details
Quantity
90
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Face Recognition Biometric Readers
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Marada Gowri Sankara Rao | 530003,Hindustan petroleum Corporation Limited, Visakha Retail Regional Office ,Petro Nilayam,Opp. : A.U.-In Gate Visakhapatnam 530 003 | Visakhapatanam | Andhra Pradesh | 530003 | 90 | 60 | - |
Authority Records
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Documents 5
GeM-Bidding-9962798.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
19-Oct-2026, 6:30 am
Opening Date
20-Oct-2026, 6:30 am
Update
Extended Deadline
15-Oct-2026, 6:30 am
Opening Date
16-Oct-2026, 6:30 am
Categories
2
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Required Documents
GST registration certificate
PAN card
Cancelled cheque
EFT Mandate certificate certified by bank
GSTIN copy
Vendor code creation documentation
Any vendor-specific ATC documents uploaded by buyer
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL face recognition tender 2026 in India
Bidders should register with the HPCL portal, verify GST and PAN, prepare GSTIN copy, PAN, cancelled cheque, and EFT mandate, and ensure the bid covers supply of face recognition biometric readers. The ATC allows 25% quantity variation; ensure compliance with consignee invoicing and delivery terms.
What documents are required for HPCL biometric reader bid 2026
Submit PAN, GSTIN, cancelled cheque, EFT Mandate certified by bank, GST invoice details, and vendor-code creation documents. Invoices must be raised in the consignee name with the consignee GSTIN. Ensure GST applicability is calculated by bidder per current rates.
What are the delivery terms for HPCL biometric reader procurement
Delivery is governed by the original delivery period; option clauses may extend time. Additional time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days, extending only within contracted rates.
How does quantity variation affect HPCL face recognition bid
The purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency, at contracted rates. Delivery timelines adjust accordingly, starting from the last date of the original order.
What are the GST considerations for HPCL biometric readers tender
Bidders must determine applicable GST; HPCL will reimburse GST as actuals or at the applicable rate, whichever is lower, subject to the quoted GST percentage. Bid prices should reflect GST planning by the bidder.
What is the scope of supply for HPCL biometric readers tender
Scope is limited to the supply of goods only; no installation or services are specified in the current terms. Ensure all hardware meets biometric reader specifications and is delivered to consignee as per invoicing rules.
What onboarding documents are required for HPCL vendor code
Submit PAN, GSTIN, cancelled cheque, and EFT Mandate; ensure bank certification supports EFT payments. These documents enable vendor-code creation and enable participation in the HPCL biometrics tender.