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District And Sessions Court Ghaziabad IT & Networking Equipment Tender Ghaziabad Uttar Pradesh 2025

Bid Publish Date

24-Dec-2025, 3:39 pm

Bid End Date

14-Jan-2026, 4:00 pm

Location

GHAZIABAD , UTTAR PRADESH

Progress

Issue24-Dec-2025, 3:39 pm
AwardPending
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Quantity

449

Category

HP OEM TONER

Bid Type

Two Packet Bid

Categories 24

EXTENSION BOARD NETWORK GATEWAY PORT ROUTER MULTIFUNCTION PRINTERS TELECOM EQUIPMENT AUDIO VISUAL INSTRUMENT NETWORKING COMPONENT NETWORKING CABLE VIDEO OUTPUT DEVICE TELECOMMUNICATION EQUIPMENT CABLE LAPTOP COMPUTER PRINTERS CAT NETWORKING EQUIPMENTS PEN PHOTOCOPIER MACHINE COMPUTER ACCESSORIES NETWORKING AUDIO VISUAL ACCESSORY COMPUTER PERIPHERAL PROJECTOR WRENCHES AND DRIVERS

Tender Overview

The District And Sessions Court Ghaziabad invites bids for a wide range of IT and networking hardware and consumables, including HP OEM TONER, WD 2TB External SSDs, D-Link switches and cables, USB drives, surge protectors, audio-visual accessories, Dell keyboards and wired mice, screwdriver bit sets, and laser/printer media handling. The BOQ comprises 18 items with unspecified quantities, and the estimated value remains undisclosed. The procurement targets reliable suppliers with OEM authorization, on-site warranty for printers, and compliance with government procurement norms in Ghaziabad, Uttar Pradesh. A key differentiator is the supplier’s ability to provide genuine OEM consumables and post-sale support, with adherence to the authority’s option clause for quantity variations up to 25%.

Technical Specifications & Requirements

  • Product categories include: HP OEM TONER, 2TB external SSD, 12-Port Gigabit Metro Ethernet switch, D-Link DEM-310GT compatibility, UTP outdoor network cables in 3 sizes (3m, 5m, 10m), pen drives, surge guards with 4 universal sockets, audio-visual accessories (HDMI/ARC-ready devices), Dell keyboard and wired mouse, 12-piece screwdriver bit set, laser-printer media handling with legal-size support.
  • Mandatory: Manufacturer Authorization Form (MAF) from OEM; OEM undertaking for genuine supply; audit by CDI for consumables; printer on-site warranty of 1 year; compliance with government supply documentation; blacklist check.
  • Delivery terms imply option clause up to 25% quantity variation; delivery period aligned to order dates with potential extension per clause; payment terms unspecified.

Terms, Conditions & Eligibility

  • EMD: Not specified; quantity variations up to 25% allowed; option to extend quantity during contract.
  • REQUIRED DOCUMENTS: MAf from OEM; OEM undertaking; proof of not blacklisted; government supply experience documents; on-site printer warranty; CDI audit reports for consumables.
  • Eligibility criteria emphasize 10+ years of OEM experience for printers; genuine supply certification; authorization from OEM; government supply documentation; inspection and audit compliance; no disclosure of exact dates or values.

Key Specifications

    • Product names/categories: HP OEM TONER, WD 2TB External SSD, D-Link 12-Port Gigabit Metro Ethernet Switch, D-Link DEM-310GT compatible devices, Outdoor UTP network cables (3m/5m/10m), USB drives, surge protectors with 4 universal sockets, AV accessories with ARC support, Dell keyboard/mouse, screwdriver bit set, laser printer media with legal-size support
    • Quantities/values: Not disclosed; BOQ contains 18 items (no unit quantities provided)
    • Standards/Certifications: OEM authorization required; CDI audit during consumable delivery; on-site 1-year printer warranty
    • Delivery/Installation: Option clause allows ±25% quantity variation; delivery period begins after order; extended period rules apply
    • Quality/Testing: Genuine OEM material verification through CDI audit; supplier must provide OEM certification and authenticity assurances

Terms & Conditions

  • Option Clause: quantity may vary up to 25% during and after contract at contracted rates

  • MAF required from OEM with full supplier details

  • OEM undertaking for genuine supply and government supply proof

  • Printer warranty: minimum 1 year on-site

  • CDI audit for consumables during delivery; written OEM audit report required

  • Bidder must be not blacklisted and authorized by OEM; 10+ years’ OEM experience for printers

Important Clauses

Payment Terms

Payment terms not specified in the data; vendor to follow buyer’s standard government procurement payment norms as per contract

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended delivery time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; contract may include LDs per standard government guidelines if delays occur

Bidder Eligibility

  • OEM authorization with MAf from the manufacturer

  • Not blacklisted by any Government or PSU

  • Minimum 10 years of OEM experience in printers and relevant peripherals

  • Evidence of government supply experience and CDI audit compliance

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Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HP OEM TONER CC388XC 60 pieces consignee1.dc.gzb 10
2 HP OEM TONER CF232A 10 pieces consignee1.dc.gzb 10
3 HP OEM TONER CF230A 40 pieces consignee1.dc.gzb 10
4 HP OEM TONER W1112A 60 pieces consignee1.dc.gzb 10
5 HP OEM TONER W1520A 12 pieces consignee1.dc.gzb 10
6 WD 2TB External Solid State Drive SSD 4 pieces consignee1.dc.gzb 10
7 D-Link 12- Port Gigabit Fiber Metro Ethernet Switch DGS-1210-12TS/ME 2 pieces consignee1.dc.gzb 10
8 D-link DEM-310GT Compatible 1000 BASE-LX/LH SFP 1310nm 10km 10 pieces consignee1.dc.gzb 10
9 Networking Cable for Router UTP Outdoor 03 meters D-Link Cat 6 40 pieces consignee1.dc.gzb 10
10 Networking Cable for Router UTP Outdoor 05 meters D-Link Cat 6 40 pieces consignee1.dc.gzb 10
11 Networking Cable for Router UTP Outdoor 10 meters D-Link Cat 6 20 pieces consignee1.dc.gzb 10
12 Pen drive 32GB 40 pieces consignee1.dc.gzb 10
13 Royal Star Surge Spike Guard With 4 Universal Sockets and Individual Switches Havells 240 Vots 5 pieces consignee1.dc.gzb 10
14 Support eARC ad Compatible with Smart HDTV Laptop Monito Projector eARC enable Soundbar Black HDMI Cable 20 pieces consignee1.dc.gzb 10
15 Dell keyboard Wired key board 40 pieces consignee1.dc.gzb 10
16 Dell wired Mouse 40 pieces consignee1.dc.gzb 10
17 Piece Screwdriver Bit Set, with screwdriver Bits and 12 Nutsetters Bosch 46 1 pieces consignee1.dc.gzb 10
18 Laser Printer Supports media sizes from 76 X 127 mm up to 216 X 356mm which covers legal- size paper HP LaserJet Pro MFP M128fw 5 pieces consignee1.dc.gzb 10

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Required Documents

1

MAF (Manufacturer Authorization Form) from OEM

2

OEM undertaking for genuine supply of material

3

Evidence of not being blacklisted on company letterhead with signature and stamp

4

Proof of OEM having minimum 10 years of experience in printers (government supply preferred)

5

Documents proving government supply experience

6

On-site printer warranty commitment (1 year)

7

CDI audit report for consumables delivery authenticity

8

Any additional supplier compliance certificates requested by the buyer

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for IT hardware tender in Ghaziabad District Court 2025?

Bidders must submit MAf from OEM, OEM undertaking for genuine supply, not-blacklisted declaration, and government supply experience proofs. Include on-site printer warranty and CDI audit reports for consumables. Ensure compliance with option clause up to 25%, and provide all requested OEM authorizations and financials to participate.

What documents are required for Ghaziabad procurement of networking accessories?

Required documents include Manufacturer Authorization Form, OEM undertaking, blacklisting declaration on letterhead, proof of 10+ years OEM experience, government supply experience proofs, 1-year on-site printer warranty, and CDI audit report for consumables delivery authenticity.

What are the technical specifications for OEM toner and switches in this bid?

The tender includes HP OEM TONER, WD 2TB External SSD, and a 12-Port Gigabit Metro Ethernet Switch, plus compatible D-Link components. OEM authorization, authenticity audits, and on-site warranty for printers are mandatory; exact model numbers are defined by OEM catalogs and government supply standards.

When is the delivery timeline and how are quantity variations handled?

Delivery starts from the last date of the original delivery order; quantity may vary by up to 25% during contract and extended periods, calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is the required OEM certification and audit process for consumables?

A CDI audit must occur during delivery of consumables with a written report from the OEM confirming authenticity. This ensures genuine consumables and prevents counterfeit materials from entering the supply chain.

What warranty coverage is required for printers in this Ghaziabad bid?

Printers must come with a minimum on-site warranty of 1 year, covering hardware failure and service during the warranty period, with service response times as per government procurement norms.

What standards and authorizations are mandatory for bidders in this procurement?

Bidders must provide MAf, OEM authorization, not-blacklisted declarations, and proof of 10+ years OEM printer experience. Compliance with government supply requirements and CDI audit readiness is essential for eligibility.

How does the 25% option clause affect contractual execution in this tender?

The buyer may increase/decrease quantity up to 25% at contracted rates, affecting delivery planning. Additional time is calculated by the stated formula, ensuring minimum 30 days for extended deliveries if invoked.