GEM

Hindustan Petroleum Corporation Ltd Custom Bid for Services Surat Gujarat 2025 Tender

Bid Publish Date

27-Nov-2025, 9:23 pm

Bid End Date

08-Dec-2025, 11:00 am

Value

₹54,00,000

Location

SURAT , GUJARAT

Progress

Issue27-Nov-2025, 9:23 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 1

SERVICES

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. Location: Surat, Gujarat 394101. Procurement: Custom Bid for Services with estimated value ₹5,400,000. BOQ shows zero items, signaling a service-only engagement or framework contract. Tender scope is undefined in specs, but the buyer terms authorize quantity/duration adjustments up to 25% at contract issue and post-issue. The opportunity is configured for service providers capable of handling variable scope and invoicing flexibility via excess settlement. Key differentiator is the embedded option clauses that govern amendments and additional charges, shaping bid pricing and delivery planning. Unique aspect: lack of technical specs; evaluation will hinge on compliance with ATC attachments and bidder capability to align with HPCL procurement processes.

Technical Specifications & Requirements

  • Product/Service category: Custom Bid for Services
  • Estimated value: ₹5,400,000.00
  • Location: Surat, Gujarat
  • BOQ: Total Items: 0 (no itemized quantities available)
  • Standards/Certifications: Not specified in data; ATC document uploaded by buyer may define compliance requirements
  • Delivery/Performance: Not detailed; contract quantity/duration may be adjusted by up to 25% at issue and post-issue
  • Pricing/Extras: Excess settlement enabled; additional charges allowed up to a specified percentage of item-level total value with mandatory supporting documents
  • Special conditions: ATC document referenced; bidder must review uploaded ATC for final terms

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data
  • Option Clause: Contract quantity or duration may be increased up to 25% at contract issue; post-issuance adjustments also capped at 25%
  • Excess settlement: Additional charges permitted up to a defined percentage of the order value, with required supporting documents
  • Documentation: Respondent must refer to the ATC and uploaded terms; GST/PAN/experience and financial documents typically required in HPCL tenders
  • Delivery & Payment: Specific delivery timelines and payment terms not provided in data; bidders must confirm via final ATC
  • Warranty/Penalties: Not specified in provided data; penalties if any would be defined in ATC or contract

Key Specifications

  • Product/service category: Custom Bid for Services

  • Estimated value: ₹5,400,000.00

  • Location: Surat, Gujarat

  • BOQ: 0 items (no itemized quantities provided)

  • Excess settlement: additional charges allowed up to a specified percentage with documentation

  • Option Clause: quantity/duration adjustments up to 25%

Terms & Conditions

  • Option Clause permits up to 25% quantity or duration changes at contract issue; post-issuance also limited to 25%.

  • Excess settlement enables invoicing of additional charges up to a defined percentage of order value with supporting documents.

  • ATC document uploaded by buyer governs final terms; bidders must review and comply with ATC requirements.

Important Clauses

Payment Terms

Not disclosed in data; bidders must verify terms in ATC and final contract.

Delivery Schedule

Not disclosed in data; responsive bidders should align with potential project timelines in ATC.

Penalties/Liquidated Damages

Not disclosed; penalties, if any, to be defined in the ATC/contract.

Bidder Eligibility

  • Must submit GST and PAN details with financial statements

  • Experience in similar service contracts relevant to HPCL procurement

  • Ability to comply with ATC terms and adjust pricing for excess settlement

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar services

4

Financial statements or turnover proof

5

EMD/Security deposit documents (as applicable in ATC)

6

Technical bid documents or compliance certificates

7

OEM authorizations (if services require OEM support)

Frequently Asked Questions

Key insights about GUJARAT tender market

What documents are required for HPCL Surat services tender 2025?

Bidders must prepare GST registration, PAN, experience certificates, financial statements, and EMD documents if specified in the ATC. Technical bid documents and OEM authorizations may be required. Review the uploaded ATC to confirm exact submission lists and sequencing for HPCL procurement in Surat.

How to bid on HPCL custom services tender in Surat Gujarat 2025?

Register on the GEM portal, obtain access to the HPCL ATC, and prepare a technical bid aligned to the service category. Include required eligibility documents, ensure compliance with 25% change tolerance, and price with excess settlement considerations as per the ATC instructions for HPCL procurement.

What are the 25% option clause implications for HPCL Surat tender?

The contract quantity or duration can be increased or decreased by up to 25% at the time of issue and post-issue, requiring bidders to accept revised scope. Plan pricing and resource allocation to accommodate potential adjustments without breaching the contract.

What is the excess settlement provision in HPCL tender 2025 Surat?

Excess settlement allows additional charges up to a defined percentage of the item-level total value, including addons. Bidders must declare applicability during invoice creation and submit mandatory supporting documents to enable this option for HPCL procurement.

What standards or ATC requirements govern HPCL service tender in Gujarat?

Final compliance is determined by the ATC uploaded by HPCL. Vendors must review ATC for service-specific standards, documentation, and supplier qualifications, ensuring alignment with HPCL procurement processes in Surat.

When is the delivery/completion timeline for HPCL Surat tender 2025?

Specific delivery timelines are not disclosed in the data. Bidders should rely on the ATC for HPCL Surat and prepare a delivery plan that accommodates potential 25% scope adjustments and any defined milestones in the final contract.

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