Motor Garages Department Jammu & Kashmir Refrigerated Vehicle & Mobile Laboratory Tender 2025 - GoI Homologation Testing & 3% Performance Security

Tender Overview

The Motor Garages Department of the Transport Department Jammu and Kashmir invites bids for the procurement of specialized transport solutions, including refrigerated vehicles, mobile disease quality/testing laboratory vehicles, and refrigerated container vehicles. The estimated contract value is ₹12,500,000, with a flexible quantity clause allowing up to 25% variation during and after award. Bidders must post a performance security of 3% of contract value within 7 days of L1 declaration. Required documents include Tax Clearance Certificate (last 2 years/6 quarters), PAN, GST Registration, and evidence of GoI-recognized homologation/test reports for automotive/C&T vehicles. Additional obligations include providing the company’s head office and local branch addresses, and listing authorized service centers in the UT of J&K. Goods and services tax returns must be current. The clause on breach leads to termination and potential penalties. This tender emphasizes homologation testing and post-award warranty/acceptance requirements while accommodating quantity fluctuations and extended delivery timelines.

Technical Specifications & Requirements

• Product categories covered: refrigerated vehicle, mobile disease quality/testing laboratory vehicle, refrigerated container vehicle (as per BoQ GeM nomenclature).
• No explicit itemized technical specs disclosed; bidders must upload test reports from a GoI-recognized agency for homologation/testing.
• Compliance documents to attach: PAN, GST registration, GST return latest, Tax Clearance Certificate (last 2 years/6 quarters).
• Financial/organizational prerequisites: 3% performance security via DD/FDR payable to Accounts Officer, State Motor Garages Department, J&K, within 7 days of L1; provide complete head office and local branch addresses; include list and contacts of authorized service centers in J&K.
• Additional terms require adherence to the department’s option clause (up to 25% quantity variation) and consequences for breach.

Terms, Conditions & Eligibility

• Performance security: 3% of contract value, within 7 days after L1 declaration.
• Documents: Tax Clearance Certificate (last 2 years/6 quarters), PAN, GST Registration, latest GST Return, and GoI homologation/test reports.
• Service network: List of authorized service centers in UT of J&K with heads’ contact details.
• Delivery/variation: Option to increase/decrease quantity by up to 25%; delivery period adjusts based on the formula provided; extended period min 30 days.
• Penalties: Breach may lead to termination and forfeiture of performance security; strict adherence to terms mandated.