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NTPC SAIL Power Company Ltd OEM Equipment Tender 2025 - 5-Month Delivery, ISI/ISO Standards

Bid Publish Date

25-Nov-2025, 4:18 pm

Bid End Date

09-Dec-2025, 4:00 pm

Location

DURG , CHHATTISGARH

Progress

Issue25-Nov-2025, 4:18 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

62

Category

M7065100001

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/OES only tender requiring official OEM authorization or channel partner proof
  • • Delivery window of five months from award with 25% quantity variation allowed
  • • Inspection at NSPCL Stores with Nil-Deviation and SPC documentation
  • • Warranty framework: 18 months workmanship/defect warranty; 12 months standard warranty
  • • Payment terms: 100% payment within 30 days of receipt and acceptance
  • • PBG not applicable; fitment guarantee included; item-wise bid evaluation

Categories 6

FUEL FILTERS AIR GENERATOR COMPRESSED AIR LUBE OIL PNEUMATIC BIRD AND FOWL FOOD

Tender Overview

NTPC SAIL Power Company Ltd invites bids for an OEM/OES only procurement of 12 items across multiple M-codes, with a total delivery window of 5 months from award and 100% payment within 30 days after receipt and acceptance. Specifics include an inspection clause at NSPCL Stores, a fixed guarantee/warranty of 18/12 months, and a fitment guarantee. The scope supports minor quantity variations of up to 25% during contract execution. Bidders must provide OEM authorization or channel partner proof. This tender emphasizes strict adherence to item long text, with bid evaluation on an item-wise basis. Unique clause: option to increase quantity up to 25% at contracted rates. The procurement aims at ensuring high-quality workmanship with a visual inspection regime and post-delivery warranty.

Technical Specifications & Requirements

  • Delivery to be completed within five months from award.
  • Inspection: Visual at NSPCL Stores on receipt, with PDI not applicable.
  • Warranty: 18 months for manufacturing defects; 12 months general warranty.
  • Payment Terms: 100% payment within 30 days after receipt and acceptance.
  • Eligibility: OEM/OES only; authorized dealers may participate with OEM authorization.
  • Documents: Techno-commercial offer + Nil-Deviation certificate + SPC.
  • Delivery Schedule: Five months; ensure alignment with item long text.
  • PBG: Not Applicable; Fitment Guarantee applies.
  • Bid evaluation: Item-wise; deviations must be clarified pre-bid Submittal.

Terms, Conditions & Eligibility

  • Delivery period: five months from award; quantity may vary up to 25% during contract and at initial purchase.
  • EMD: Not specified in terms; however, OEM/OES eligibility is enforced with authorization.
  • Payment: 100% within 30 days after receipt and acceptance at NSPCL Site Stores.
  • Warranty: 18 months for workmanship/defects; 12 months standard warranty.
  • Documents required: Techno-commercial offer, Nil-Deviation certificate, SPC; warranty and interchangeability certificates upon supply.
  • Delivery & acceptance: Visual inspection; PDI not applicable.
  • Penalties/LD: Not specified in terms; follow standard NSPCL provisions.
  • Vendor eligibility: OEM/OES only; channel partners require OEM authorization with bid.

Key Specifications

  • 12 items in BOQ; exact item descriptions not provided

  • Delivery timeline: 5 months from award

  • Inspection: Visual at NSPCL Stores; PDI not applicable

  • Warranty: 18 months (manufacturing defect); 12 months general

  • Payment: 100% within 30 days after receipt & acceptance

  • Eligibility: OEM/OES only; authorized dealers with OEM authorization

  • Documentation: Nil-Deviation certificate and SPC with techno-commercial bid

  • PBG: Not applicable; Fitment guarantee included

  • Bid evaluation: Item-wise

Terms & Conditions

  • Delivery period of five months from award and up to 25% quantity variation

  • 100% payment within 30 days after receipt and acceptance at NSPCL

  • OEM/OES eligibility with authorized dealer proof and OEM authorization

Important Clauses

Payment Terms

100% payment within 30 days after receipt and acceptance at NSPCL Site Stores.

Delivery Schedule

Delivery to be completed within five months from award; option to extend with quantity changes up to 25%.

Penalties/Liquidated Damages

Not specified; follow standard NSPCL terms and conditions.

Bidder Eligibility

  • Tender reserved for OEM/OES only

  • Authorized dealer participation allowed with OEM authorization

  • Bidder must attach OEM Authorization Certificate with bid

Documents 5

GeM-Bidding-8613637.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

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Closed: 26 July 2025
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Ntpc Sail Power Company Ltd

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Posted: 21 April 2025
Closed: 6 June 2025
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Ntpc Sail Power Company Ltd

DURG, CHHATTISGARH

Posted: 1 May 2025
Closed: 24 May 2025
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M4019150001,M4019150002,M4019150003,M4019150004,M4019150005,M4019150006,M4019150007,M4019150008,M40

Ntpc Sail Power Company Ltd

DURG, CHHATTISGARH

Posted: 7 April 2025
Closed: 16 May 2025
GEM

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 M7065100001 TBD 3V6 FUEL ELEM FELT TYPE 4 no con4nspclbhilai 150
2 M7065100002 TBD 3V6 FUEL ELE PAPER TYPE 4 no con4nspclbhilai 150
3 M7065100003 TBD 3V6 DISPOSA FILLER ELEME 8 no con4nspclbhilai 150
4 M7065100004 TBD 3V6 AIR FILTER ELEM OUTR 2 no con4nspclbhilai 150
5 M7065100005 TBD 3V6 AIR FILTER ELEM INER 2 no con4nspclbhilai 150
6 M7065100008 TBD 3V6 GREAVES LUB OIL 10LT 16 no con4nspclbhilai 150
7 M7065100009 TBD 3V6 RADITOR PREMIX 10LIT 16 no con4nspclbhilai 150
8 M7065210001 3G11T ELEM PRE FUEL FILTER 2 no con4nspclbhilai 150
9 M7065210002 3G11T ELEMENT MICRO FUEL FILTER 2 no con4nspclbhilai 150
10 M7065210003 3G11T ELEMENT LUBE OIL FILTER 2 no con4nspclbhilai 150
11 M7065210004 3G11T AIR FILTER ELEM OUTER 2 no con4nspclbhilai 150
12 M7065210005 3G11T AIR FILTER ELEM INNER 2 no con4nspclbhilai 150

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Required Documents

1

Techno-commercial bid with Nil-Deviation certificate

2

SPC (Statistical Process Control) documentation

3

Warranty certificate for supplied items

4

Interchangeability/Fitment certificates

5

OEM authorization or valid channel partner authorization

6

GST registration certificate and PAN card

7

Experience certificates related to similar OEM supply

8

Financial statements showing capability to undertake procurement

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid in OEM/OES Ntpc Sail tender 2025

Bidders must be OEM/OES or authorized dealers with OEM authorization. Submit techno-commercial bid, Nil-Deviation certificate, SPC, warranty certificates, and interchangeability documents. Provide OEM authorization certificate with bid; ensure item-wise evaluation and five-month delivery schedule from award date.

What documents are required for Ntpc Sail procurement 2025

Required documents include Techno-commercial bid, Nil-Deviation certificate, SPC, warranty/interchangeability certificates, OEM authorization, GST certificate, PAN, and experience certificates. Ensure delivery timeline of five months and 100% payment within 30 days after receipt and acceptance.

What are the delivery terms for Ntpc Sail power equipment tender

Delivery must be completed within five months from award. Quantity variation up to 25% is allowed at contracted rates. Additional time rules apply if the quantity changes; minimum extension policy is coordinated with original delivery period.

What warranty terms apply to Ntpc Sail OEM bids 2025

Warranty covers workmanship/manufacturing defects for 18 months from supply/use, plus a general 12-month warranty. Vendors must provide warranty certificates and fitment/interchangeability certificates upon supply.

Which bidders are eligible for Ntpc Sail procurement

Only OEMs or Original Equipment Suppliers (OES) are eligible. Authorized dealers may participate if OEM authorization is provided. Bids from non-OEM/OES/unauthorized dealers will be rejected.

What is the payment term for items in this Ntpc Sail tender

The buyer offers 100% payment within 30 days after receipt and acceptance at NSPCL Site Stores. Ensure proper documentation including inspection reports and warranty certificates to facilitate payment release.

How to ensure compliance with item long text in Ntpc Sail tender

Submit items strictly as per long text; clarify any deviations before bid submission. Deviations discussed post bid opening are not acceptable. Provide Make/Model/CAT NO for each item against respective line items.

What is required for pre-bid authorization in Ntpc Sail 2025

Provide OEM authorization or confirmation from OEM for the specific tender. Attach authorization certificate with bid submission to prove authorized dealer status and eligibility for item-wise evaluation.