GEM

Indian Air Force Access Control System Tender Jorhat Assam 2025 – 2-Year Warranty, 25% Quantity Option, On-site Installation

Bid Publish Date

12-Dec-2025, 10:27 am

Bid End Date

16-Dec-2025, 11:00 am

Location

JORHAT , ASSAM

Progress

Issue12-Dec-2025, 10:27 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7

Bid Type

Two Packet Bid

Categories 19

GATE CONTROL GATEWAY TIME LOCKS IOSM ACCESS CONTROL AUTOMATIC TELLER MACHINE CONTROL SYSTEM INTEGRATED SECURITY SYSTEM AUDIO VISUAL INSTRUMENT BUS TERMINAL DATA PROTECTION SECURITY GUARD ELECTRIC ROPE SHOVEL ARTICULATING LAZY ARMS BITTER GUARD DOCUMENT MANAGEMENT BOOM BARRIER SAFE DEPOSIT LOCKER ACCESS REMOTE LOCK

Tender Overview

Organization: Indian Air Force (Department of Military Affairs) — product category: Access Control System (Q2) for installation at Security Section, Air Force Station Jorhat, Rowriah, Jorhat, Assam 785005. No BOQ items listed; estimated value and EMD not disclosed. The contract contemplates a 25% quantity option and extended delivery terms. Key differentiator is on-site installation and post-installation service requirements within India. This tender emphasizes warranty, service coverage, and escalation processes, with delivery to a single Assam location and a formal installation/completion clause.

Technical Specifications & Requirements

  • No explicit specifications available in the data; bidders should prepare for on-site access control system deployment, including installation, commissioning, and training if included.
  • Mandatory service presence in India with a functional service centre or establishment within 30 days of award; dedicated toll-free service line and escalation matrix required.
  • Warranty: 2 years from final acceptance or completion of installation/testing, with OEM warranty certificates due at delivery.
  • Delivery address: Air Force Station Jorhat, Assam. Experience in security equipment installation and after-sales support within India is essential.
  • Other critical terms: option to increase quantity up to 25% during contract currency; delivery period calculations commence from the last date of original delivery order.

Terms, Conditions & Eligibility

  • EMD amount not specified in the data; bidders must comply with option to adjust quantity up to 25% and adhere to extended delivery timelines.
  • Service centre establishment within 30 days of award; documentary evidence required before payment release.
  • Post-sales support: dedicated toll-free number and escalation matrix; installation, commissioning, and training services expected.
  • Warranty: 2 years; ensure OEM warranty certificates are provided at delivery. Bidder must be financially solvent and not in liquidation; provide undertaking as part of submission.

Key Specifications

  • Product/service names: Access Control System (Q2) with on-site installation

  • Quantities/values: Not disclosed; 25% quantity variation allowed

  • EMD/Estimated value: Not specified

  • Experience: Prior installation and maintenance of access control/security systems in India

  • Quality/standards: 2-year warranty; OEM warranty certificates required

Terms & Conditions

  • Option Clause allows up to 25% quantity variation during contract

  • Functional Service Centre must be established within 30 days of award or evidence provided

  • 2-year warranty from final acceptance or post-installation testing

Important Clauses

Payment Terms

Payment released after documentary evidence of a functional service centre; no explicit percentage details provided

Delivery Schedule

Delivery period to be calculated with the rule (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in provided data

Bidder Eligibility

  • No liquidation or insolvency proceedings against bidder

  • Capability to install and support access control systems in India

  • Ability to establish a local service centre within 30 days of award

Past Similar Tenders (Historical Results)

5 found

BIOMETRIC ACCESS CONTROL SYSTEM

Indian Air Force

GANDHI NAGAR, GUJARAT

Posted: 3 October 2025
Closed: 13 October 2025
GEM

Biometric Access Control System

Indian Navy

MUMBAI, MAHARASHTRA

Posted: 7 February 2025
Closed: 28 February 2025
GEM

Biometric Access Control System

Indian Army

HYDERABAD, TELANGANA

Posted: 3 May 2025
Closed: 24 May 2025
GEM

Access Control System and Accessories

Indian Army

BUDGAM, JAMMU & KASHMIR

Posted: 22 August 2025
Closed: 13 September 2025
GEM

Access control system with accessories

Indian Army

DEHRADUN, UTTARAKHAND

Posted: 9 January 2025
Closed: 30 January 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar security/access control installations

4

Financial statements (last 2-3 years)

5

EMD submission proof (if required by terms)

6

Technical bid compliance documents

7

OEM authorization/cenuine authorizations for access control systems

8

Evidence of functional service centre or plan to establish within 30 days

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the Indian Air Force access control tender in Jorhat Assam 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, and technical bid compliance. Ensure OEM authorization and a plan for establishing a service centre within 30 days of award. The contract allows a 25% quantity variation and requires 2-year warranty with OEM certificates.

What documents are required for the IAF access control procurement in Assam

Required documents include GST registration, PAN card, experience certificates for similar deployments, financial statements, technical bid, EMD proof, OEM authorizations, and evidence of a functional service centre or plan to establish one within 30 days of award.

What are the delivery terms for the IAF Jorhat access control system tender

Delivery timing follows the option clause: increased quantity ÷ original quantity × original delivery period, with a minimum of 30 days. Delivery starts after the last date of the original delivery order; extension possible within contract terms.

What warranty is required for the security system procurement in Jorhat

A 2-year warranty from final acceptance or after installation/completion testing. OEM warranty certificates must accompany delivery. Service support and maintenance must be provided nationwide with a dedicated service centre in India.

What are the service support requirements for the IAF tender in Assam

Bidder must have a dedicated toll-free number and an escalation matrix for service support. If no local centre exists at bidding time, establish one within 30 days of award and provide documentary evidence before payment release.

What is the location for installation under the IAF access control tender 2025

Installation and commissioning are to be carried out at Security Section, Air Force Station Jorhat, Rowriah, Jorhat, Assam 785005, with final acceptance upon successful commissioning.

What is required to prove bidder financial stability for this tender

Bidder must declare non-liquidation and non-bankruptcy status, and provide financial statements or undertaking demonstrating financial solidity. This evidence is part of the submission package alongside technical compliance.

How to ensure compliance with post-sales service for the IAF contract

Provide a well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance service group in India, plus a list of service centres near consignee destinations appended to the bid.