GEM

Odisha Primary Education Program Authority musical instruments procurement Bhubaneswar Kendujhar ISO 9001 2025

Posted

27 Oct 2025, 02:18 pm

Deadline

11 Nov 2025, 03:00 pm

EMD

₹2,00,000

Location

KENDUJHAR , ODISHA

Progress

Issue27 Oct 2025, 02:18 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

893

Category

Brass Band Euphonium

Bid Type

Two Packet Bid

Categories 2

PERCUSSION INSTRUMENTS UNIFORM

Tender Overview

The Odisha Primary Education Program Authority (OPEPA), Bhubaneswar, invites bids for a broad set of musical instruments and band uniforms, including brass band trumpets, saxophones, euphoniums, bass drums, snare drums, manjire, musical clarinets, and band uniforms for deployment in Kendujhar, Odisha. The bid requires submitting a complete data sheet and OEM authorization where applicable; the EMD is ₹200,000. The purchaser may adjust quantity by up to 25% during or after contract award, with delivery timelines recalculated accordingly. The bid covers supply, testing, commissioning, and operator training, plus any statutory clearances if needed, with performance at specified standards.

Technical Specifications & Requirements

  • Category: Warranty, Generic Specifications, Size and Dimension, Brand/logo, Accessories, and Construction.
  • Standards/Certifications: ISO 9001 Certification of Manufacturer; product-specific certifications where applicable.
  • Key product attributes: Finish, body material, bore size, bell diameter, length, height, neck type, drum sizes, and included accessories (drum sticks, drum stand, straps/cords material).
  • Branding: Brand logo on instruments; OEM authorization required for distributors.
  • BoQ/Scoping notes: No BoQ items listed; data sheet import mandatory and alignment with offered specs essential to avoid rejection.
  • Delivery/Installation: Scope includes installation, testing, commissioning, and operator training per contract terms; warranty terms to be defined in bid data.
  • Warranty/Support: Recurrent warranty declarations, service and maintenance expectations.

Terms, Conditions & Eligibility

  • EMD: ₹200,000; submission via online or bank instrument per tender terms.
  • Turnover: Minimum average annual turnover over last 3 years as per bid document; OEM turnover requirements also specified.
  • Data Sheet: Mandatory data sheet matching technical parameters; any mismatch may lead to bid rejection.
  • Authorization: OEM authorization or authorized distributor certificate required.
  • Delivery Periods: Option clause allows quantity variation up to 25%; delivery timelines adjust accordingly with a minimum 30 days extension.
  • Documentation: GST, PAN, experience certificates, audited financials, and technical compliance certificates likely required; prepare per T&C.

Key Specifications

  • Category: Warranty; Warranty period to be defined in bid

  • Finish: specified finish treatment for instruments

  • Body material: metal/alloy composition details

  • Number Of Valves Piston: specified for brass instruments

  • Bore size: exact bore measurements from title/BOQ

  • Length: instrument length specifications

  • Bell Diameter: mm measurement

  • Brand logo required: yes

  • Material: instrument materials; drum components

  • Neck Type: detailed neck construction

  • Finish: surface finishing specifics

  • Type Of Euphonium: model/type details

  • Number of Valve: valve count per instrument

  • Bell Size (millimeter): mm

  • Bore Size (millimeter): mm

  • Height (millimeter): mm

  • Kick Pedal: not typically associated with instruments; if included in kit

  • Accessories: drum sticks, drum stand, straps

Terms & Conditions

  • Quantity adjustment up to 25% during/after contract

  • Supply, installation, testing, commissioning and operator training included

  • Data Sheet must match offered product; OEM authorization required

  • OEM turnover criteria and bidder turnover criteria apply

  • Delivery timelines recalculated with option clause and minimum 30 days

  • GST, PAN, experience and financial documents required

Important Clauses

Payment Terms

EMD ₹200,000; payments per standard government terms; confirm milestone payments in bid

Delivery Schedule

Delivery starts after order; option clause allows 25% quantity change with adjusted delivery period

Penalties/Liquidated Damages

LD terms to be defined in bid; ensure adherence to delivery and performance milestones

Bidder Eligibility

  • 3-year average turnover requirement or as per bid document

  • OEM turnover criteria satisfied for offered product

  • Authorized distributor/OEM authorization submitted

Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
Warranty Warranty period 2, 3, 5 Or higher
Generic Specifications Finish Nickel plated
Generic Specifications Body material Silver Brass
Generic Specifications Number Of Valves Piston 3, 4 Or higher
Size and Dimension Bore size 11, 11.5, 11.6, 11.7, 11.8, 12, 13, 14, 15, 16, 17, 18, 19, 20 Or higher
Size and Dimension Length 15.0 - 55.0 Or lower
Size and Dimension Bell Diameter 101, 122, 123, 124.5, 125, 128, 150, 200, 250, 300, 350 Or higher
Additional Information Brand logo required No

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Required Documents

1

GST certificate

2

PAN card

3

Audited financial statements or CA certificate for turnover

4

Experience certificates for similar supply

5

OEM authorization or distributor authorization

6

Technical data sheet of offered instruments

7

Data sheet alignment with product specifications

8

EMD payment details (DD/online receipt)

Frequently Asked Questions

How to bid for Odisha musical instruments tender Kendujhar?

Bidders should submit the data sheet, OEM authorization, GST, PAN, and audited turnover documents. Ensure ISO 9001 manufacturer certification and brand/logo requirements are met. The bid must include EMD ₹200,000 and comply with the 25% quantity option clause; delivery and installation terms will be clarified in the final bid.

What documents are required for OPEPA musical instruments bid 2025?

Required submissions typically include GST certificate, PAN, audited financial statements for the last 3 years, experience certificates for similar work, OEM authorization, data sheet of offered products, and EMD payment proof. Ensure data sheets align with offered specifications to avoid rejection.

What standards and certifications are demanded for instruments?

The supplier must provide ISO 9001 Certification of Manufacturer and product-specific certifications; instrument finish, body material, bore size, bell diameter, and other dimensions must meet catalog data and tender specs; data sheets should reflect exact compliance with these standards.

When is delivery expected after order for Odisha tender?

Delivery terms allow up to a 30-day extension minimum for additional quantities under the option clause; base delivery period is defined in the purchase order, with overall extension calculated as (additional quantity/original quantity) × original delivery period.

What is the EMD amount and payment method for this bid?

EMD is ₹200,000; submit via online payment or demand draft as per tender terms. Ensure the EMD is valid through the bid evaluation period and is accompanied by bid security documentation to avoid rejection.

What are the key technical specifications bidders must meet?

Bidders must present a complete data sheet with instrument type (brass trumpets, saxophone, euphonium, drums, clarinet), bore/bell sizes, finish, neck type, and included accessories; ensure OEM/distributor authorization and ISO 9001 manufacturing compliance for each item offered.

What about warranty and post-sale support in the tender?

Warranty terms are to be defined but should align with standard government procurement: instrument warranty period, service/maintenance commitments, and potential penalties for non-performance; verify with final bid and ensure vendor provides AMC options if required.