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Earth Sciences Secretariat Carpentry Materials & Hardware Tender Hyderabad Telangana 2026 - 33 Items, 25% Option Clause, 30 Days

Bid Publish Date

09-Jan-2026, 5:44 pm

Bid End Date

30-Jan-2026, 6:00 pm

Location

HYDERABAD , TELANGANA

Progress

Issue09-Jan-2026, 5:44 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5055

Category

Crank Hinge 1

Bid Type

Single Packet Bid

Key Highlights

  • • 25% quantity variation clause at contract award and during execution
  • • Payment terms specify 100% within 30 days after satisfactory delivery and invoice
  • • No advance payment; post-delivery inspection determines acceptance
  • • 33-item BoQ including hinges, handles, screws, locks, tapes, paints, and fittings
  • • Escalation matrix required for service support
  • • ATC clauses emphasize replacement of defective materials within 3 weeks
  • • OEM authorizations and technical compliance likely required via ATC
  • • Delivery to INCOIS Hyderabad context; Hyderabad, Telangana location
  • • No explicit EMD amount specified in data; verify during bid submission

Tender Overview

Earth Sciences Secretariat invites bids for a comprehensive procurement of carpentry materials and hardware, including items such as Crank Hinges, Cupboard Handles, Telescopic Channels, Screws (Star & Wood), Door Hinges, Locks, Magnets, Mosquito Net, and various consumables (Fevicol, Araldite, Enamel Paint, Coconut Oil, Enamel Paint). The scope encompasses 33 total items listed in the BOQ with no itemized quantities shown. Location is HYDERABAD, TELANGANA. The contract allows a 25% quantity increase/decrease at bid and during execution at contracted rates. Unique terms include a strict 30-day payment window post delivery and post-inspection acceptance. The procurement context appears to be carpentry and fittings material supply for INCOIS Hyderabad usage, with a fixed delivery period anchored to order quantities.

  • Organization: Earth Sciences Secretariat
  • Product/Service: Carpentry materials and hardware
  • Location: Hyderabad, Telangana
  • Est. Value: Not disclosed
  • Key differentiator: 25% flex in quantity, formal ATC on payment and inspection

Technical Specifications & Requirements

  • No explicit technical specs are provided in the tender data. BOQ lists 33 items including: Crank Hinges, Cupboard Handles, Telescopic Channel, Screws (Star/Self-Tapping), Door Hinges, Locks, Baby Latches, Door Furniture (Magnet, Tower Bolts), Fevicol/Araldite/Abro Tape, WPC Sheets, Enamel Paint, and related hardware.
  • The terms require delivery to the recipient site with a final inspection by the organization’s inspection department; defective items must be replaced within 3 weeks at no extra charge. There is an Escalation Matrix for service support and a requirement for vendor/OEM documentation in ATC.
  • No specific standards (IS/ISO) are stated in the data; bidders should prepare to demonstrate basic compliance with generic carpentry material standards and OEM authorizations as implied by ATC.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the data; bidders should verify during bid submission.
  • Delivery: Flexibility to manage quantity changes up to 25% of the bid/contract quantity; delivery timeline extends with quantity adjustments, minimum 30 days.
  • Payment terms: 100% payment within 30 days of acceptance of materials and ink-signed commercial invoice; statutory deductions apply; no advance payments.
  • Inspection: Arrival site inspection by the organization’s department; defective items to be replaced within 3 weeks.
  • Documentation: An escalation matrix for service support must be provided; OEM authorizations and technical compliance documents may be required per ATC.
  • Other: Delivery terms align with the INCOIS Hyderabad carpentry material supply context; adhere to atc clauses and supplier obligations.

Key Specifications

  • 33-item BoQ including: Crank Hinges, Cupboard Handles, Telescopic Channel, Fevicol, Araldite, Abro Tape, Enamel Paint, WPC Sheets, Magnet, Towers Bolts, Screws (Star), Door Hinges, Baby Latches, Dorset, Enamel Paint

  • Delivery to HYDERABAD, Telangana; inspection on arrival; replacement within 3 weeks for defects

  • 25% quantity variation allowed; delivery period tied to order; extended period rules

  • 100% payment within 30 days after acceptance and ink-signed invoice; no advance payment

  • Escalation matrix required; OEM authorizations likely required per ATC

  • Not specified: exact unit prices, quantities per item, or standards such as IS/ISO; bidders should seek ATC for detailed specs

Terms & Conditions

  • Quantity variation up to 25% with contracted rates

  • 100% payment within 30 days after acceptance

  • Site inspection on arrival; 3-week defect replacement window

Important Clauses

Payment Terms

100% payment within 30 days after satisfactory delivery and ink-signed commercial invoice; no advance payment; statutory deductions apply.

Delivery Schedule

Delivery period can extend when quantity increases up to 25% of bid quantity; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated in data; replacement for defects required within 3 weeks; ATC may include penalties for non-compliance.

Bidder Eligibility

  • Evidence of GST registration and PAN

  • Experience in supplying carpentry hardware and fittings

  • Financial capability demonstrated by recent statements

Past Similar Tenders (Historical Results)

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Posted: 2 October 2025
Closed: 13 October 2025
GEM

Bill of Quantities (BOQ) 33 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Crank Hinge 1 Supply of 8 Crank hinges 1 set equals to 2Nos Make Godrej 40 set rvgincois 15
2 Crank Hinge 2 Supply of Zero crank hnges 1 set 2Nos Make Godrej 40 set rvgincois 15
3 Cupboard Handle 3 Supply of Cupboard handle 4inch into 3 inch Stainless Steel 30 nos rvgincois 15
4 Cupboard Handle 4 Supply of Cupboard handle 8 inch Stainless Steel 20 nos rvgincois 15
5 Telescopic Channel 5 Supply of 20 inch Telescopic Channel TC Soft Close Make Godrej 15 set rvgincois 15
6 Soap Tray 6 Supply of Soap trays Stainless Steel 25 nos rvgincois 15
7 WPC Sheets 7 Supply of WPC Sheets of 18mm thickness 8 feet into 4 feet 15 nos rvgincois 15
8 Handles 8 Supply of Aluminum window handles Left 40 nos rvgincois 15
9 Handles 9 Supply of Aluminum window handles Right 40 nos rvgincois 15
10 Curtain Rod 10 Supply of SS Curtain rod 1 No 1M 50 nos rvgincois 15
11 laminated Sheet 11 Supply of 1mm Thick laminated Sheet 1 No equals to 8feet into 4feet Makr Virgo 15 nos rvgincois 15
12 Handles 12 Supply of 6 inches Aluminum Handles 50 nos rvgincois 15
13 fevicol 13 Supply of PVC Probound Fevicol I No 1Kg 10 nos rvgincois 15
14 Abro Tape 14 Supply of Abro Tape 150 meters rvgincois 15
15 Edge Band 15 Supply of Edge Band PVC 1 No equals to 50 M 4 nos rvgincois 15
16 Aerolite 16 Supply of Aerolite Fast Pasting 1 No equals to 180gm 2 nos rvgincois 15
17 Mosquitonet 17 Supply of Supply, Stritching and fixing of mosquito nets PVC 120GSM 3,800 sft rvgincois 15
18 Screws 18 Supply of 3 by 4Inch Star Screws SS Box 1 Box equals to 500 Nos 1 box rvgincois 15
19 Star Screws 19 Supply of 1 inch Star Screws SS Box 1 box equals to 500 Nos 1 box rvgincois 15
20 Star Screws 20 Supply of 1 point 25 Inch Star Screws SS Box 1 box equals to 500 Nos 1 box rvgincois 15
21 Star Screws 21 Supply of 1 point 5 Inch Star Screws SS Box 1 Box equals to 500Nos 1 box rvgincois 15
22 Star Screws 22 Supply of 2 point 2 Inch Star Screws SS Box 1 box equals to 500 Nos 1 box rvgincois 15
23 locks 23 Supply of Aluminum sliding door locks ISI Marked 30 nos rvgincois 15
24 Door Hinges 24 Supply of 5 Inches Door Hinges SS ISI Marked 20 nos rvgincois 15
25 Baby latches 25 Supply of Baby latches 4Inches SS ISI Marked 30 nos rvgincois 15
26 Fevicol 26 Supply of Fevicol Heatex 3 kgs rvgincois 15
27 Magnet 27 Supply of Wardrobe Magnet 2number 30 nos rvgincois 15
28 Tower Bolts 28 Supply of 8Inches Tower Bolts SS ISI Marked 10 nos rvgincois 15
29 Araldite 29 Supply of Araldite 1 kgs rvgincois 15
30 Coconut Oil 30 Supply of Coconut oil 500 grms rvgincois 15
31 Dorset 31 Supply of Door Closer Dorset Light 40 nos rvgincois 15
32 Dorset 32 Supply of Door Closer Dorset Heavy 30 nos rvgincois 15
33 Enamel Paint 33 Supply of Enamel Paint 10 ltrs rvgincois 15

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Required Documents

1

GST registration certificate

2

PermanentAccount Number (PAN) card

3

Experience certificates (similar carpentry hardware supply)

4

Financial statements (last 2-3 years) demonstrating financial capacity

5

Bid security / EMD document (as per ATC, if specified)

6

Technical bid documents and product catalogs

7

OEM/Manufacturer authorization letters (where applicable)

8

Inspection and quality compliance certificates (if available)

Frequently Asked Questions

How to bid for carpentry hardware tender in Hyderabad 2026

Bidders must submit GST, PAN, experience certs, financial statements, and technical bids with OEM authorizations. Ensure compliance with the ATC terms, including the 25% quantity variation and 30-day payment terms. Include an escalation matrix and site inspector contact details; confirm delivery to HYDERABAD, Telangana.

What documents are required for Hyderabad carpentry materials procurement

Prepare GST certificate, PAN, two to three years of financials, experience certificates for similar supply, OEM authorizations, technical catalogs, and an ink-signed invoice template. Include a delivery plan, inspection readiness, and replacement policy for defective items within 3 weeks.

What are the delivery terms for the Hyderabad INCOIS carpentry items

Delivery follows the order date with quantity flex up to 25%; minimum 30 days for added time. On arrival, the inspection department decides acceptance. If rejected, defective items must be replaced within 3 weeks at no extra charge.

Which items are included in the Hyderabad carpentry BoQ 33-item list

The BoQ includes Crank Hinges, Cupboard Handles, Telescopic Channels, various Screws, Door Hinges, Locks, Baby Latches, Magnets, Tower Bolts, Fevicol, Araldite, Dorset, Enamel Paint, WPC Sheets, and related hardware used in cabinetry and fittings.

What are the payment terms for Hyderabad carpentry supply contracts

Payments are 100% within 30 days after acceptance of materials and ink-signed invoices; no advance payments. Deductions apply as per statutory requirements; ensure timely submission of all required documents to avoid delays.

What standards or certifications are required for Hyderabad hardware tender

While the data does not specify exact standards, bidders should prepare OEM authorizations and quality compliance certificates. Expect IS/ISO considerations to be clarified in ATC; ensure items meet basic quality norms and supplier qualifications.

How does the 25% quantity variation clause affect bids in Hyderabad

Bidders must price for a base quantity with a potential 25% increase or decrease at contractual rates. Delivery periods scale with added quantity using the specified formula; minimum 30 days extension applies for changes.

What is the inspection process for carpentry materials at HYDERABAD site

Materials arrive for site inspection; the organization’s inspection department has final authority on acceptance. Defective items must be replaced within 3 weeks, otherwise the supplier may incur penalties or contract termination per ATC.