Wapcos Limited Event Management Services for 9th India International Water Week 2026 Gurgaon Haryana - Exhibition & Conference Management 2026
Progress
Key Highlights
- • Category-III empanelled event management agencies
- • 9th India International Water Week 2026 - Exhibition & Conference at Gurgaon, Haryana
- • Estimated value ₹42,59,80,000 and EMD ₹18,05,000
- • Buyer can increase/decrease contract quantity or duration up to 25%
- • No BOQ items specified; reliance on ATC terms and buyer guidance
- • On-site event coordination, logistics, and exhibitor management implied
- • GST, PAN, and experience certificates required for submission
- • National-level scope with potential demand for multi-vendor coordination
Tender Overview
Wapcos Limited intends to engage an empanelled EVENT MANAGEMENT AGENCY to coordinate the 9th India International Water Week 2026 comprising exhibition and conference activities at Gurgaon, Haryana. Estimated project value is ₹42,59,80,000 with an EMD of ₹18,05,000. Scope targets limited quotations from CATEGORY-III EMPANELLED AGENCIES for national-level exhibition and conference management services. The contract allows a siting of events, vendor coordination, logistics, and onsite management under the buyer’s terms. A 25% quantity/duration adjustment clause may apply during contract issuance and execution.
Technical Specifications & Requirements
- No technical specifications are published in the tender data. Relevant information to extract includes: organization (Wapcos Limited), location (Gurgaon, Haryana), event type (exhibition & conference management), and estimated value. The absence of BOQ items indicates a consolidated service package rather than discrete line items. The tender is limited to CATEGORY-III empanelled agencies. The 25% scope adjustment clause implies potential revisions in deliverables or duration with mutual consent.
- Key expectations likely include event coordination, stall management, registration, scheduling, on-site operations, and post-event reporting within the approved budget and timeline. Documentation and compliance will hinge on the buyer's ATC and terms.
Terms, Conditions & Eligibility
- EMD: ₹18,05,000 to be submitted as per tender terms.
- Estimated value: ₹42,59,80,000 for national-level event management.
- Quantity/duration adjustment: up to 25% by the buyer during contract issuance and execution.
- No BOQ items given; ensure compliance with buyer-added ATC terms and CATEGORY-III empanelment.
- Delivery/implementation timelines to be defined in the contract; payment terms to be specified in the ATC. Ensure GST, PAN, and prior experience documentation.
Key Specifications
-
Event management services for exhibition and conference
-
Estimated value: ₹42,59,80,000; EMD ₹18,05,000
-
No discrete BOQ items; consolidated service package
-
Category-III empanelment required
-
25% quantity/duration adjustment clause during contract
Terms & Conditions
-
EMD amount and payment terms to be defined in ATC
-
Contract quantity/duration may adjust up to 25%
-
No BOQ items; rely on consolidated scope and ATC guidance
Important Clauses
Payment Terms
Payment terms to be detailed in ATC; ensure adherence to GST and invoicing norms
Delivery Schedule
On-site event management and logistics aligned with event dates defined in ATC
Penalties/Liquidated Damages
LD provisions to be specified in contract and ATC; risk allocation for schedule slippages
Bidder Eligibility
-
CATEGORY-III empanelled event management agency
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Proven experience in national-level exhibitions and conferences
-
Financial capacity to manage ₹42.6 million project with timely invoicing
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SHOWCRAFT PRODUCTIONS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; INVITATION FOR LI | |
| L2 | THOMAS COOK (INDIA) LIMITED Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; INVITATION FOR LI | |
| L3 | PARAS ART STUDIO PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; INVITATION FOR LI |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; INVITATION FOR LIMITED QUOTATIONS FROM CATEGORY-III EMPANELLED EVENT MANAGEMENT AGENCIES FOR 9TH INDIA INTERNATIONAL WATER WEEK 2026 - EXHIBITION & CONFERENCE AT BHARAT..
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Gurugram
Delivery Pincodes
122015
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Virendra Dhawan | 122015,Plot No 76C, Institutional Area, Sector 18, Gurugram | Gurugram | Haryana | 122015 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9732228.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
1 Update Update
Required Documents
GST registration certificate
PAN card
Experience certificates for similar event management projects
Financial statements or solvency proof
EMD payment receipt or online transfer confirmation
Technical bid documents and compliance statements
OEM authorizations or agency approvals if applicable
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for event management tender in Gurgaon Haryana 2026?
Bidders must be CATEGORY-III empanelled agencies, submit GST and PAN, provide experience certificates for similar national-level events, and furnish EMD of ₹18,05,000. The ATC sets scope, and the estimated project value is ₹42,59,80,000. Prepare financials, technical compliance, and delivery plan per terms.
What documents are required for Wapcos event bid in Haryana?
Submit GST certificate, PAN, experience certificates, financial statements, EMD payment proof, technical compliance documents, and OEM authorizations if applicable. Ensure all documents align with Buyer Added Terms and the ATC guidance for 9th India International Water Week 2026.
What are the delivery expectations for the water week event in Gurgaon?
Delivery expectations cover on-site event coordination, exhibitor management, registration, logistics, and post-event reporting. Timelines will be defined in the contract/ATC; ensure the proposed schedule aligns with event dates and 25% scope adjustment allowances.
Where can I find the EMD amount and payment terms for this bid?
EMD is ₹18,05,000. Payment terms will be detailed in the ATC; bidders should prepare for upfront submission as per tender rules and include EMD submission proof with the bid.
What qualifications are needed to participate in this national event bid?
Eligible bidders must be CATEGORY-III empanelled, demonstrate prior national-level event management experience, and show financial capability to handle approximately ₹42.6 million contracts, plus compliance with GST and PAN requirements and applicable certifications.
What is the scope adjustment clause in this tender?
The buyer may adjust contract quantity or duration up to 25% during contract issuance and execution. Any increase requires consent from the service provider and will affect deliverables, staffing, and budget accordingly.
What standards or certifications are expected for this event contract?
While explicit standards are not listed, bidders should ensure compliance with general procurement norms, GST/PAN compliance, and any OEM authorizations if required by ATC. CATEGORY-III empanelment indicates vendor eligibility and credibility benchmarks.
What is the URL or path to access the ATC terms for this bid?
The ATC terms are included in the buyer-uploaded ATC document. Bidders should view the ATC file linked in the tender portal to extract specific clauses, scope, terms, and any additional documentation requirements.