Indian Air Force Vibration Acoustic Diagnostic Machines Tender Tezpur Assam 2026 ISI/OEM Authorized Bid
Progress
Key Highlights
- • OEM Authorization Letter required directly from manufacturer with GeM bid number and corporate contact details
- • Strict security verification for delivery personnel ( Govt IDs, Police Verification ≤ 6 months )
- • Delivery must undergo unboxing, joint inspection, and functional testing before final acceptance
- • Past performance and adverse incident checks may lead to bid rejection
- • Delivery location specified as Air Force Station Tezpur, Assam; relevant access controls apply
- • No BOQ items listed; procurement emphasizes compliance and verification over quantity details
Tender Overview
The Indian Air Force, Department of Military Affairs, invites bids for a SET OF MULTIPURPOSE VIBRATION ACOUSTIC DIAGNOSTIC MACHINES (VIBROMETER) to be supplied to Air Force Station Tezpur, Assam. The opportunity requires an OEM Authorization letter directly from the principal manufacturer, with verifiable contact details, and compliance checks via the OEM. Delivery personnel must meet strict security verification, including two government IDs and police clearance not older than 6 months. Final acceptance hinges on unboxing, joint inspection, and functional testing by the designated buyer. The procurement emphasizes strict security and compliance checks, and the supplier must be ready for on-site verification and potential rejection if past performance concerns exist.
Technical Specifications & Requirements
- OEM Authorization Letter: Tender-specific, on manufacturer letterhead, including GeM bid number, name, designation, corporate email, and phone number.
- Security Compliance: Govt IDs for delivery personnel; Police Verification Certificates; Original Driving Licence and ID proofs for vehicle access; advance notification by official email for deliveries.
- Acceptance Process: 100% match with BOQ/requirements; post-delivery inspection, unboxing, and functional testing by buyer; full use of GeM portal window for verification prior to consignee receipt.
- Environment & Deployment: Tezpur location; strict entry controls for defence setup; bidder accountability for security passes and verifications.
- Past Performance: Buyer may disqualify for non-performance or prior adverse incidents on GeM records.
Terms, Conditions & Eligibility
- OEM Authorization: Mandatory tender-specific letter from primary manufacturer.
- Security & Documentation: Two valid government IDs, Police Verification Certificates (≤6 months), vehicle and driver documents, and advance notice for delivery.
- Acceptance: Final acceptance after joint inspection and testing; potential rejection if standards not met.
- Past Performance: Potential disqualification for non-performance or adverse incident history on GeM.
- Delivery Location: Air Force Station Tezpur, Assam; on-site verification prior to consignee receipt.
Key Specifications
-
- Product: SET OF MULTIPURPOSE VIBRATION ACOUSTIC DIAGNOSTIC MACHINES (VIBROMETER)
-
- Quantity/BOQ: Not listed (0 items in BOQ)
-
- Standards/Compliance: Not specified in data; must align with OEM authorization and security protocols
-
- Delivery: To be at Air Force Station Tezpur, Assam; on-site verification required
-
- Testing: Joint inspection and functional testing by designated buyer representative
-
- Eligibility: OEM authorization, security clearances, and past performance review
Terms & Conditions
-
EMD: Not specified in provided data
-
Delivery terms tied to security verification and on-site inspection
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Warranty/AMC: Not specified; subject to standard defence procurement practices
Important Clauses
OEM Authorization
Tender-specific OEM Authorization Letter required, with GeM bid number and verifiable corporate contact details; cross-verification permitted
Security & Entry
Two Govt IDs, Police Verification Certificate ≤ 6 months, driving license and vehicle documents; strict access control at Tezpur
Delivery & Inspection
Unboxing, joint inspection, and functional testing by buyer; acceptance only after successful verification
Bidder Eligibility
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Must furnish tender-specific OEM authorization and be an authorized distributor/partner
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Must meet security verification requirements for defence establishments (Tezpur) and provide police certificates
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Past performance may influence eligibility; no active non-performance records on GeM
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
SET OF MULTIPURPOSE VIBRATION ACOUSTIC DIAGNOSTIC MACHINES (VIBROMETER)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
SONITPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SONITPUR | SONITPUR | - | - | 1 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9994601.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
Tender-Specific OEM Authorization Letter from principal manufacturer
GeM bid number clearly stated in the OEM letter
Official corporate email ID and contact phone of issuing authority
Two valid Govt issued IDs for delivery personnel (Aadhaar mandatory)
Police Verification Certificates for all deployed personnel (not older than 6 months)
Original Driving Licence and vehicle documents for delivery personnel
Advance intimation via official email before sending representatives/items
Proof of readiness for on-site verification and testing
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for vibrometer tender in Tezpur with OEM authorization requirements
Bidders must obtain a tender-specific OEM Authorization Letter from the principal manufacturer, clearly referencing the GeM bid number, with official email and phone details. Upload this letter along with security documents, police verification, and driving licenses. Ensure all verifications are completed before delivery to Air Force Station Tezpur.
What documents are required for IAF vibrometer procurement in Assam 2026
Submit OEM authorization letter, GeM bid reference, corporate email, police verification certificates (<6 months), two govt IDs for delivery personnel, driving license, vehicle documents, and a prior notice email. Include manufacturer contact verification and on-site testing readiness.
What are the security requirements for delivery to Tezpur Air Force base
Delivery personnel must carry two Govt IDs, police verification certificates not older than 6 months, driving license, and vehicle documents. Access is restricted; vendor must coordinate via official email to avoid delays and ensure passes are issued after verification.
What are the technical acceptance criteria for vibrometer equipment
Final acceptance occurs after unboxing, joint inspection, and functional testing by the designated buyer representative. 100% conformance to tender scope and OEM specifications is required; non-conforming items may be rejected during inspection.
When is delivery verification performed for the Tezpur vibrometer tender
Delivery is verified on-site at Air Force Station Tezpur; the buyer uses the full GeM verification window before issuing Consignee Receipt and Acceptance Certificate post successful testing.
What standards or certifications are required for vibrometer bid in India
The tender requires OEM authorization and compliance with security protocols; explicit IS/US standards are not listed, but the OEM must validate conformity and verification through the issuing authority.
What happens if past performance shows adverse incident history
The Buyer reserves the right to reject or disqualify bids during technical evaluation for non-performance, contract cancellation, or adverse incidents on GeM records, affecting eligibility for the Tezpur vibrometer procurement.
What is the delivery location for the vibrometer tender in Assam
Delivery is to Air Force Station Tezpur, Assam. Successful bidders must complete on-site verification, provide security-ready personnel, and await acceptance after testing before consignee receipt issuance.