GEM

Central Board Of Excise And Customs High End Desktop Computer Tender Ernakulam Kerala 2025

Bid Publish Date

25-Nov-2025, 3:55 pm

Bid End Date

10-Dec-2025, 4:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue25-Nov-2025, 3:55 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity flex during contract and currency delivery timing rules
  • • GST compliance requirement: GeM portal GST invoice + GST payment screenshot
  • • SITC scope including training of operators and statutory clearances
  • • Turnover criteria: 3-year average turnover for bidder and OEM with supporting documents
  • • OEM turnover condition applies in multi-bid scenarios with highest bid value
  • • No BOQ items listed; scope hinges on SITC of high end desktops
  • • Delivery period mechanics: minimum 30 days and extension rules tied to quantities
  • • Procurement location: Ernakulam, Kerala; CBEC Department of Revenue
  • • Bidder risk: Ensure compliance with option clause and delivery extensions

Tender Overview

Organization: Central Board Of Excise And Customs (cbec) – Department Of Revenue, Location: ERNAKULAM, KERALA - 682001. Category: High End Desktop Computer (Q2). The tender involves Supply, Installation, Testing, Commissioning (SITC) of desktop computers, with training for operators and provision of statutory clearances if required. No BOQ items are listed. The scope includes GST-compliant invoicing via GeM and a flexible quantity (up to 25% increase during contract, with corresponding extension rules). Turnover criteria apply to both buyers and OEMs, requiring documented evidence of three-year average turnover. The tender emphasizes the option clause timing and delivery calculations, rendering the procurement sensitive to delivery performance and cost containment. Unique aspects include mandatory GST documentation and the combined SITC scope that covers onboarding and training.

Technical Specifications & Requirements

  • Product category: High end desktop computers
  • Scope: SITC, installation, testing, commissioning, and operator training
  • Delivery terms: Option to increase quantity up to 25%; delivery period recalculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days. Extended delivery period applicable if options exercised
  • GST compliance: Upload scanned GST invoice and GST portal payment screenshot on GeM portal
  • Turnover criteria: Minimum average annual turnover over last three years for bidder and OEM; proof via audited balance sheets or CA certificate; applies to constitution date scenarios
  • OEM condition: In case of bunch bids, OEM of the primary product category with the highest bid value must meet turnover criteria

Terms, Conditions & Eligibility

  • EMD / Bid Security: Not specified in data; ensure to verify tender terms
  • Scope inclusions: All cost components within bid price; SITC + operator training + statutory clearances (if any)
  • Delivery timeline: Based on delivery order dates; minimum 30 days for extended delivery
  • Turnover documentation: Three-year average turnover with certified financials or CA certificate; apply per bidder and OEM
  • GST invoicing: GeM GST invoice upload + GST portal payment screenshot
  • Option clause compliance: Bidder must comply with quantity variation and delivery time calculations as defined

Key Specifications

  • Desktop computer: High end category

  • SITC, Installation, Testing, Commissioning

  • Operator training included

  • GST invoice and GST portal payment screenshot required

  • Turnover: 3-year average turnover for bidder and OEM

  • Bunch bids: OEM of primary product category with highest bid value must meet turnover

Terms & Conditions

  • Option clause allows up to 25% quantity change with adjusted delivery

  • GST invoicing and GST portal payment proof required on GeM

  • Three-year turnover proof required for bidder and OEM

Important Clauses

Payment Terms

Not specified in data; verify during bid submission

Delivery Schedule

Delivery period starts from last date of original delivery order; minimum 30 days; extended time proportionally calculated

Penalties/Liquidated Damages

Not specified in data; check tender terms for LD or penalties

Bidder Eligibility

  • Turnover: Minimum average annual turnover over last 3 financial years as indicated in bid document

  • OEM turnover: OEM of offered product category must meet turnover criteria

  • GeM GST invoicing compliance and GST portal payment evidence

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate for turnover

4

Experience certificates for similar SITC of desktops

5

OEM authorization letter (if bidding as OEM reseller)

6

Technical compliance documents for high end desktop specifications

7

GeM invoice and GST portal payment screenshots

8

Any other documents specified for GeM tender participation

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the high end desktop tender in Ernakulam Kerala 2025?

To bid, bidders must meet turnover requirements, submit GST registration, PAN, audited financials or CA certificate, and OEM authorizations. Include GeM GST invoice and GST payment screenshot, provide SITC capability, and ensure compliance with 25% quantity variation and delivery extension rules.

What documents are required for the CBEC desktop procurement in Kerala?

Submit GST registration, PAN, three-year turnover proof (audited statements or CA certificate), experience certificates for SITC of desktops, OEM authorization if applicable, GeM invoice and GST payment proof, and any technical compliance certificates required for high end desktops.

What are the delivery terms for the Ernakulam desktop tender?

Delivery period begins after the original delivery order; minimum 30 days for extended periods. If quantity increases by up to 25%, the delivery time is recalculated as (increased/original) × original period, with minimum 30 days, and may extend within the contract limits.

Which standards or certifications are required for the desktops?

Specific standards are not listed in the data; ensure compliance with high end desktop specifications and provide any available compliance certificates or OEM documentation during bid submission.

What is the significance of the 25% quantity option in this tender?

The purchaser may increase ordered quantity up to 25% during contract and currency; bidders must price accordingly and adjust delivery period using the prescribed formula, ensuring minimum 30 days extension if required.

When is GST invoicing required for the GeM submission?

Bidders must upload scanned GST invoices and the GST portal payment screenshot within GeM portal during bid submission to demonstrate GST compliance and timely tax remittance.

What constitutes turnover documentation for bidder and OEM eligibility?

Provide three-year average turnover with audited balance sheets or CA/cost accountant certificate indicating turnover; if the bidder/OEM is less than 3 years old, use completed years after incorporation for turnover calculation.

How to verify the scope of supply for SITC and training?

Scope includes supply, installation, testing, commissioning of desktops, and operator training plus any statutory clearances; confirm in bid and provide detailed implementation plan and training schedule with deliverables.

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