Indian Army Brake & Mechanical Components Tender India 2025 – ISO 9001 OEM Supply & Consortia Terms

Tender Overview

The opportunity is with the Indian Army under the Department Of Military Affairs for a broad set of automotive and mechanical parts, including brake lining sets, brake shoes, bearings, clutches, door locks, air horns, vanes, gaskets, engine mounting, and related components. The scope is restricted to the supply of goods, with 25% quantity variation allowed under the option clause, and contracts may permit quantity adjustments at contracted rates. The BOQ lists 25 items, though item-level specifics are not provided. Compliance with ISO 9001 and OEM data sheet verification are mandatory, with required documentation for vendor code creation and GST/PAN/EFT arrangements. The procurement emphasizes data sheet alignment and End User Certificate handling. This tender represents a comprehensive parts supply contract with a strong emphasis on documentation, consortium accountability, and post-award delivery discipline.

Technical Specifications & Requirements

• Product categories include: Brake Lining Set, Brake Lining Kit, Brake Shoe Revolves (Revits), Knuckle Bearings, Knuckle Kit Full with two brg, Bearing, Speedo Cable, Clutch Release Brg, Cover Assembly, Door Lock Assembly LH, Minor Repair Kit, Door Outside Handle RH, Air Horn, Wheel Nut, Bush Spring Shackle, Vane Pump, Gasket EGR Intake Pipe to EGR Valve, Mtg Engine Front, Rotating Light, Siren 24V, Rear Door Lock, Fuel Pipe, SA of Front Shock Absorber Bracket Bottom, Gasket Cylinder Head.
• Mandatory standards and controls include: ISO 9001 (implied for bidder or OEM), and Data Sheet alignment with supplied product.
• The bid must consider 25% variation in quantity and extended delivery calculations based on the option clause, with minimum 30 days added if required.
• The End User Certificate mechanics and data sheet validation are critical for bid acceptance.
• The scope is strictly “supply of Goods” with no service components; OEM authorizations may be required.
• A consortium option is allowed with shared responsibility among members.
• Documentation must include GSTIN, PAN, cancelled cheque, EFT mandate, vendor code data sheet, and other certificates.

Terms, Conditions & Eligibility

• EMD and exact payment terms are not specified in the provided data; bidders should verify on the portal and ensure GST compliance.
• A 25% quantity variation is allowed during contract placement and currency, with delivery extensions calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
• Bidder must not be in liquidation or similar financial distress; an undertaking is required. Consortium bids are permitted with equal responsibility.
• Data Sheet upload, End User Certificate handling, and ISO 9001 alignment are required.
• Mandatory documents include PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation materials.
• Data Sheet mismatch can lead to bid rejection; OEM authorizations may be required.