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The Automotive Research Association Of India Handheld Digital Vibrometer Tender Pune 2026

Bid Publish Date

13-Feb-2026, 9:27 am

Bid End Date

26-Feb-2026, 10:00 am

Location

PUNE , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue13-Feb-2026, 9:27 am
Corrigendum23-Feb-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • ARAI Pune procurement of Handheld Digital Vibrometer with on-site installation and commissioning
  • • 1-year OEM warranty with guaranteed breakdown rectification and local service centers in India
  • • GST invoicing rules: consignee name and GSTIN; GST portal payment screenshot required
  • • Mandatory bid documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations
  • • No BOQ items available; emphasis on technical compliance and on-site acceptance testing
  • • Service network requirement near consignee destination for after-sales support

Categories 2

VIBRATION ANALYZER VIBROMETERS

Tender Overview

The Automotive Research Association Of India (ARAI), under the Department of Heavy Industry, Pune, invites bids for a Handheld Digital Vibrometer. The procurement scope is limited to a single instrument type, with installation and commissioning at ARAI’s address: S.No. 102, Vetal Hill, Off Paud Road, Kothrud, Pune 411 038. The package includes a 1-year warranty and requires OEM support for after-sales service across India. Unique criteria include on-site installation, training and ongoing maintenance support, and GST-compliant invoicing at the consignee GSTIN. This opportunity targets suppliers capable of delivering a ready-to-operate vibration measurement device with local service presence, ensuring timely acceptance testing.

Technical Specifications & Requirements

  • Product: Handheld Digital Vibrometer
  • Location for delivery/installation: ARAI, Pune
  • Warranty: 1 year from final acceptance or after commissioning, whichever is later
  • OEM support: must provide service centers in India with installation, commissioning, training, and maintenance
  • Invoices: must be raised in the name of consignee with consignee GSTIN; GST paid as per actuals or lower of quoted rate
  • Documentation for bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; GST invoice and GST portal payment screenshot to be uploaded on GeM
  • Special terms: ensure timely rectification of breakdowns during warranty; provide OEM warranty certificates at delivery
  • No BOQ items are listed; technical compliance to be demonstrated via vendor submission and on-site acceptance

Terms, Conditions & Eligibility

  • Warranty: 1 year after final acceptance/installation
  • Delivery/installation: on-site at ARAI Pune; commissioning included if scope covers
  • Invoicing: GST-compliant, with GSTIN of consignee; supplier to upload GST invoice and GST portal payment screenshot
  • Documentation: provide PAN, GSTIN, bank EFT mandate, cancelled cheque; OEM authorization certificates
  • After-sales: well-established service network in India with local service centers near consignee
  • Payment terms: GST reimbursement as actuals or quoted rate, whichever is lower

Key Specifications

  • Handheld Digital Vibrometer

  • Delivery/installation at ARIA Pune address

  • 1-year warranty from final acceptance or commissioning

  • OEM service centers nationwide in India for maintenance

  • GST-compliant invoicing to consignee with consignee GSTIN

Terms & Conditions

  • Warranty period of 1 year with on-site support

  • GST-based invoicing and reimbursement terms

  • On-site installation, commissioning and training as required

Important Clauses

Payment Terms

GST reimbursement as actuals or lowest quoted rate; invoicing must reflect consignee GSTIN

Delivery Schedule

On-site installation and commissioning at ARAI Pune; timing to be confirmed post-award

Penalties/Liquidated Damages

Not specified in available terms; ensure compliance with warranty and service SLAs

Bidder Eligibility

  • Experience supplying handheld vibration measurement instruments to government or R&D labs

  • Demonstrated national service presence for after-sales support

  • Valid GST registration, PAN, and financial capability to sustain warranty obligations

Documents 3

GeM-Bidding-8975151.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card

2

GSTIN certificate

3

Cancelled cheque

4

EFT Mandate certified by bank

5

OEM authorization certificates (if applicable)

6

GST invoice and GST portal payment screenshot

7

Any installation/acceptance certificates from OEM (if available)

Corrigendum Updates

1 Update
#1

Update

23-Feb-2026

Extended Deadline

26-Feb-2026, 10:00 am

Opening Date

26-Feb-2026, 10:30 am

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the handheld vibrometer tender in Pune 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with OEM authorizations. Provide on-site installation capability, 1-year warranty, and Indian service network coverage. Ensure GST-invoice to consignee with consignee GSTIN and provide GST portal payment confirmation.

What documents are required for ARIA handheld vibrometer procurement in Pune?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization certificates; GST invoice; installation/acceptance certificates; and evidence of maintenance service capability in India for after-sales support.

What are the warranty terms for the vibrometer bid in Pune?

The warranty period is 1 year from final acceptance or completion of commissioning. OEM certificates must be submitted at delivery. Service centers across India must be available to support installation, maintenance, and troubleshooting during the warranty period.

What are the invoicing and GST requirements for this tender?

Invoices must be in the consignee’s name with their GSTIN. Upload scanned GST invoice and GST portal payment confirmation on GeM. GST reimbursement will be as actuals or the lower of the quoted GST rate, limited to the quoted percentage.

What delivery and installation conditions apply to the Pune vibrometer bid?

Delivery and installation occur on-site at ARIA Pune. Commissioning is included if in scope. Suppliers must provide training and post-installation troubleshooting; ensure on-time installation and activation at the consignee location.

Where can bidders find after-sales service requirements for the vibrometer?

Bidders must demonstrate a well-established installation, commissioning, training, troubleshooting, and maintenance service network in India, with details of service centers near the consignee location uploaded with the bid.

What is the escalation for warranty service in this ARIA tender?

During the 1-year warranty, the supplier must rectify breakdowns promptly. The terms require OEM-certified warranty and a service response plan with defined SLAs, plus availability of local service centers for at least 12 months post-delivery.

What are the eligibility criteria for the vibrometer procurement in Pune 2026?

Eligibility includes prior supply of handheld vibration instruments to government or research institutions, valid GST and PAN, financial capability to sustain warranty operations, and demonstrable on-site installation capability or partnership with OEM for nationwide support.