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GEM

Indian Navy Distillate Motor Retroffitting of Pump Tender Uttara Kannada Karnataka 2025

Bid Publish Date

31-Dec-2025, 3:45 pm

Bid End Date

14-Jan-2026, 4:00 pm

EMD

₹45,100

Location

UTTARA KANNADA , KARNATAKA

Progress

Issue31-Dec-2025, 3:45 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Categories 4

AGITATORS RETROFITTING TURBINE PUMPS RENEWAL OF BLDG

Tender Overview

The bid is issued by the Indian Navy under the Department of Military Affairs for the retrofitting of pump-related distillate motor equipment in UTTARA KANNADA, KARNATAKA (581121). The estimated scope is indicated by an EMD of ₹45,100, with requirements centered on OEM authorization, GST compliance, and supplier credibility. The tender emphasizes onboarding OEM-certified personnel for installation, commissioning, testing, and training, while enabling a flexible quantity clause up to 50% of the bid quantity. The procurement targets bidders with proven government supply experience and credible financial standing, highlighting a structured, standards-aligned implementation rather than a generic supply contract.

Technical Specifications & Requirements

  • No itemized BOQ is provided; the title and scope imply pump-related retrofit services tied to a distillate motor system.
  • Key requirements include: upload of PAN card, GSTIN, Cancelled cheque, and an EFT mandate certified by the bank.
  • Installation, commissioning, testing, and training must be performed by the OEM or an OEM-certified resource; OEM authorization must accompany bids.
  • Experience criterion requires 2 years of regular manufacture/supply of similar Govt category products, with contract copies to support yearly quantity.
  • Imported products require an Indian-registered after-sales support arrangement; include OEM certificate.
  • Invoices on GeM must include a GST invoice and GST payment proof screenshots.

Terms, Conditions & Eligibility

  • EMD: ₹45,100; bidders must not be under liquidation or bankruptcy; bid submission must include an undertaking.
  • Experience: 2+ years in supplying similar govt category products; provide relevant contract copies.
  • Manufacturer Authorization: Must furnish OEM authorization forms/certificates with detailed contact info.
  • Option Clause: Purchaser may increase/decrease quantity by up to 50%; extended delivery as per calculation rules with a minimum of 30 days.
  • GST/Payment: GST invoice on GeM and GST payment screenshot required; EFT mandate must be bank-certified.
  • After-Sales: If imported, must have an Indian office for service support; submit certificate.

Key Specifications

  • Product category: Distillate motor retrofitting for pumps

  • EMD amount: ₹45,100

  • Experience: minimum 2 years Govt/PSU supply of same/similar products

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

  • OEM authorization: required for installation/commissioning

  • Delivery terms: option to increase/decrease quantity up to 50%

  • After-sales: Indian registered office for imported products (OEM)

  • Invoicing: GST-compliant invoice and GST payment confirmation

Terms & Conditions

  • EMD amount and bank-clearance requirement

  • Two-year govt supply experience with contract proofs

  • OEM authorization and reseller certification mandatory

  • 50% quantity option and extended delivery timing

  • GST invoicing and EFT mandate submission

  • Indian after-sales support for imported goods

Important Clauses

Payment Terms

GST-compliant invoicing on GeM; GST payment proof required; EFT mandate must be bank-certified.

Delivery Schedule

Option to adjust quantity up to 50% with delivery period tied to last delivery order; minimum 30 days extension for added quantity.

Penalties/Liquidated Damages

Not explicitly stated; guidance implies adherence to delivery, quality, and performance as per contract terms.

Bidder Eligibility

  • Not under liquidation or court receivership

  • Regularly manufactured/supplied similar Govt/PSU products for 2 years

  • OEM or OEM-authorized reseller with proper authorization

Past Similar Tenders (Historical Results)

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Closed: 10 March 2025
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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT Mandate certified by bank

5

OEM Authorization certificate (if bidding via Distributor/Reseller)

6

Contract copies showing Govt/PSU supply in last 2 years

7

GeM GST invoice and GST payment screenshot

8

Corporate/financial statements (as applicable)

9

Declaration of non-liquidation/bankruptcy

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the distillate motor retrofit tender in Uttara Kannada?

Bidders must meet the eligibility criteria, provide PAN and GST certificates, cancelled cheque, EFT mandate, and OEM authorization. They must demonstrate 2 years of Govt/PSU experience with relevant contracts, and ensure GST-compliant invoicing on GeM with GST payment proof. The option clause allows quantity changes up to 50%.

What documents are required for the OEM authorization and suppliers?

Submit OEM authorization certificate clearly detailing the name, designation, address, email, and phone number of the authorized representative. If bidding through a distributor, include the distributor authorization as well. Attach complete contractor proofs showing prior Govt/PSU supply within 2 years.

What are the key eligibility criteria for govt pump retrofit procurement 2025?

Eligibility includes non-liquidation status, 2 years of regular Govt/PSU supply experience for similar products, valid PAN and GST, bank-certified EFT mandate, and OEM authorization. The supplier should also provide contract copies for yearly quantities and comply with GST invoicing on GeM.

What are the delivery and quantity adjustment terms in this tender?

The purchaser may adjust quantity by ±50% at contract placement or during currency. Delivery time is calculated from the last date of original delivery order, with minimum 30 days extension if extended. Extended deliveries follow the same contracted rates and terms.

How is GST documentation handled for the GeM invoicing in this tender?

Bidders must upload a GST-compliant invoice on GeM and attach a GST portal payment confirmation. An EFT mandate near-bank verification is required, ensuring GST payments are traceable and compliant with Indian tax norms.

What is the role of OEM/Authorized service in this procurement?

Installation, commissioning, testing, and training must be performed by OEM-certified resources or OEM-authorized resellers. An OEM authorization certificate is mandatory with bid submissions to ensure post-sale service and technical compliance.

What are the post-sale support requirements for imported pump retrofits?

Imported items require an Indian-registered office for after-sales service. Submit an OEM certificate proving India-based after-sales capability, including contact details for service support channels and response times.

What standards or certifications are expected for this tender?

The tender requires OEM authorization and GST compliance; while specific IS/ISO standards aren’t listed, bidders should ensure their retrofit work aligns with Indian govt procurement standards and GeM invoicing practices, with credible prior govt contracts.