Oriental Insurance Company Ltd High End Laptop Tender Ambala Haryana 2026 - 25% Quantity Option Delivery Clause
Progress
Tender Overview
The Oriental Insurance Company Ltd invites bids for a high end laptop procurement in Ambala, Haryana. The scope covers a single product category: high end laptops/notebooks, with unspecified estimated value or EMD. A key feature is the option to modify quantity by up to 25% at contract placement and during contract currency, at contracted rates. Delivery terms hinge on the last date of the original delivery order, with extended periods calculated per the option clause. This procurement focuses on IT hardware supply for the organization’s needs in the Ambala region, with unique quantity flexibility and delivery-time mechanics that bidders must align with.
Technical Specifications & Requirements
- Product/service: High End Laptop / Notebook
- Location: Ambala, Haryana 133001
- Tender scope: IT hardware procurement for organization’s operational continuity
- BOQ: 0 items (no formal itemized list provided)
- Key mechanism: Quantity variation up to 25% of bid quantity at contract, during currency up to 25% at contracted rates
- Delivery timing: commences from the last date of original delivery order; extended time uses formula: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Documentation: no explicit technical specs listed; bidders must align to the generic hardware procurement process and ensure compliance with standard IT supply norms
- Unique clause: Purchaser reserves right to adjust quantity and delivery timeline per option clause.
Terms, Conditions & Eligibility
- EMD: amount not disclosed in tender terms; bidders should anticipate standard bid security submission as per organization norms
- Quantity flexibility: option to increase/decrease quantity by up to 25% of bid quantity
- Delivery: extended delivery periods calculable with a minimum of 30 days or more based on the option clause
- Payment and penalties: no explicit payment terms or LD details provided in the data; bidders should review final contract for terms
- Documentation: bidders must prepare standard IT hardware bid documents and OEM authorizations as applicable
- Eligibility: familiarity with government IT hardware procurement processes and compliance with internal procurement guidelines
Key Specifications
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Product/service names: High End Laptop / Notebook
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Location: Ambala, Haryana
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Category: IT hardware procurement with flexible quantity
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Estimated value: Not disclosed
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EMD: Not disclosed in given data
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Standards/Compliance: Not specified; align with standard IT hardware procurement norms
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Delivery: Based on last date of original delivery order; option-based extension applies
Terms & Conditions
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EMD amount not disclosed; bid security to be provided per organizational policy
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Quantity variation allowed up to 25% during contract and currency
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Delivery period starts from last date of original delivery order; extended period per option clause
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Delivery calculation formula: (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days
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Tender reserves right to adjust quantity and delivery times within contracted rates
Bidder Eligibility
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Prior experience in government IT hardware procurement or similar high end laptop supply
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Valid GST registration and tax compliance
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Demonstrated financial stability with up-to-date financial statements
Tender Data
Bid Details
Quantity
9
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
20
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Laptop - Notebook (Q2)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ambala
Delivery Pincodes
133001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gurbir Pal Singh | 133001,The Oriental Insurance Co. Ltd., Regional Office, LIC BUILDING, 2nd FLOOR, JAGADHRI ROAD, Ambala Cantt. | Ambala | Haryana | 133001 | 9 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9897789.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar IT hardware supply
Financial statements (audited, if available)
EMD submission document as per organizational policy
Technical bid documents demonstrating compliance with high end laptop supply
OEM authorization/authorized distributorship for laptops (if applicable)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the high end laptop tender in Ambala 2026?
Bidders should prepare standard IT hardware bid documents, submit GST and PAN, provide experience certificates for similar laptop supply, and furnish EMD as per policy. The tender allows a 25% quantity variation; ensure contract delivery aligns to last delivery order date and compute extended delivery as (additional/ original) × original period, min 30 days.
What documents are required for the Oriental Insurance laptop bid in Ambala?
Required documents include GST registration, PAN card, experience certificates for laptop supply, financial statements, EMD submission, technical bid demonstrating compliance with high end laptops, and OEM authorization if applicable. Prepare these in the bid submission envelope per organization rules.
What is the delivery schedule and option clause for this tender?
Delivery begins from the last date of the original delivery order. If quantity increases by up to 25%, the extended time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The buyer may further extend within the contracted quantity framework.
Which standards or certifications are required for laptops in this bid?
Specific standards are not listed in the tender data. Bidders should align with general IT hardware procurement norms and ensure compatibility with government IT security and procurement guidelines. OEM authorizations may be required for brand-specific compliance.
What is the estimated value and EMD for the Ambala laptop tender?
The tender data does not disclose the estimated value or the EMD amount. Bidders should monitor the procurement portal for final figures and ensure readiness with standard bid security, GST, and financial documentation as per typical government IT bids.
How to verify eligibility for the Oriental Insurance laptop procurement in Haryana?
Eligibility requires prior experience in similar IT hardware supply, GST registration, and verified financial documents. Bidders should confirm compliance with government procurement norms, submit OEM authorizations if needed, and demonstrate capability to meet delivery timelines under the option clause.
When is the delivery period calculated for quantity variation?
Delivery is recalculated from the last date of the original delivery order. For a 25% quantity increase, use the formula: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend further within contracted limits.
What are the key terms for payment and penalties in this tender?
The tender data does not specify payment terms or penalties. Bidder should review the final contract for detailed payment milestones, any LD clauses, and performance security expectations. Ensure readiness to comply with standard government IT procurement payment schedules.