IOCL Vadodara Heat Exchangers & Air Cooler Maintenance RFET IRIS ECT Tender 2026 Gujarat
Progress
Key Highlights
- • IOCL Gujarat Refinery online EMD/PBG acceptance via RTGS/Internet Banking
- • Online payment details: SBIN0000568, IOCL Gujarat Refinery; include bid number
- • No BOQ items; indicative service/coordination scope for RFET, IRIS, ECT
- • Estimated contract value: ₹4,968,826.03; EMD: ₹13,000
- • Shutdown window for 2027-29 at Gujarat Refinery; location-specific
- • GeM/GTC-compliant bidding with online payment proof submission
- • Delivery/installation/testing requirements tied to shutdown schedule
- • Documentation must include GST, PAN, and required bid documents
- • Performance security via PBG or online payment per IOCL terms
- • Agency/personnel alignment with heat exchanger and air cooler maintenance scope
Tender Overview
Indian Oil Corporation Limited invites bids for an agency line-up to support RFET, IRIS and ECT of heat exchangers and air coolers across various units during the 2027-29 shutdown at Gujarat Refinery, Vadodara, Gujarat 390001. The project scope centers on service coordination for existing equipment during planned outages, with an estimated contract value of ₹4,968,826.03 and an EMD of ₹13,000. The tender emphasizes online EMD/PBG options through RTGS/Internet banking to the IOCL Gujarat Refinery account. The BOQ shows no line items, suggesting a framework/management service engagement rather than a fixed-item procurement. The opportunity is location-specific for IOCL’s Gujarat refinery operations.
Technical Specifications & Requirements
- Organization: Indian Oil Corporation Limited (IOCL)
- Location: Gujarat Refinery, VADODARA, Gujarat 390001
- Category: Agency line-up for RFET, IRIS and ECT of Heat Exchangers and Air Coolers
- Units/Shutdown Window: 2027-29 shutdown at Gujarat Refinery
- Billing/Payments: EMD ₹13,000; online EMD/PBG possible; online payment details include SBIN0000568 (IOCL Gujarat Refinery)
- BOQ: No items listed; indicates service/coordination scope rather than schedule of supply
- Delivery/Execution: Not specified; engagement tied to shutdown period and operational needs
- Documentation: Online transfer proof required; contract award within standard GeM/GTC framework
Terms, Conditions & Eligibility
- EMD: ₹13,000 with online transfer option to IOCL Gujarat Refinery bank account
- PBG/Performance Security: Online payment acceptable as performance security per GeM GTC
- Payment Terms: Details aligned with IOCL procurement norms; specify contract number in transfer details
- Submission Documents: Include scanned payment proof; GST/PAN and standard bid documents as per IOCL terms
- Delivery Timeline: Not explicitly defined; tied to shutdown window (2027-29)
- Warranty/Guarantees: Not specified in data; assume standard IOCL terms upon award
- Eligibility: Bidders must adhere to IOCL’s EMD/PBG provisions and online payment method
Key Specifications
-
Total estimated value: ₹4,968,826.03
-
EMD amount: ₹13,000
-
Organization: Indian Oil Corporation Limited, Gujarat Refinery
-
Location: Vadodara, Gujarat 390001
-
Scope: agency line-up for RFET, IRIS and ECT of heat exchangers and air coolers
-
Shutdown window: 2027-29 at Gujarat Refinery
Terms & Conditions
-
EMD: ₹13,000 with online RTGS/Internet banking to IOCL Gujarat Refinery
-
Online payment proof and bid entity details must accompany submission
-
Performance security may be provided as PBG or online payment
-
No BOQ items; services scope tied to refinery shutdown requirements
Important Clauses
Payment Terms
EMD via online transfer to IOCL; contract-specific payment terms to be aligned with IOCL guidelines; provide contract number in transaction details
Delivery Schedule
Engagement limited to the 2027-29 shutdown window at Gujarat Refinery; timing subject to IOCL project plan
Penalties/Liquidated Damages
Not specified in data; standard IOCL penalties likely apply for schedule slippage per contract
Bidder Eligibility
-
Previous experience in heat exchanger and air cooler maintenance projects
-
Financial capability to support 2027-29 shutdown scope
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Ability to provide online EMD submission proof and PBG/compliance as per IOCL terms
Tender Data
Bid Details
Quantity
1
Similar Category
Support Services
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - 9030C26D54 Agency line-up for RFET, IRIS and ECT of Heat Exchangers and Air coolers of various units during 2027-29 shutdown at Gujarat Refinery
Advisory Bank
State Bank of India
ePBG Percentage
2.5%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Vadodara
Delivery Pincodes
391320
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Avinaw Pansari | 391320,P.O Jawaharnagar 391320 | Vadodara | Gujarat | 391320 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 11
GeM-Bidding-9848330.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates related to heat exchanger/air cooler maintenance
Financial statements or solvency proof
EMD submission receipt or online transfer proof
Technical bid documents or feasibility confirmation
OEM authorizations (if applicable) and service capability certificates
Any prior IOCL/Refinery project references
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for IOCL Gujarat Refinery heat exchanger maintenance tender in Vadodara 2026
Bidders must submit GST, PAN, experience proofs, financial statements, and EMD ₹13,000 via RTGS to IOCL Gujarat Refinery SBIN0000568. Upload online payment proof with bid; ensure contract number and bidder name are in transaction details. The tender outlines agency line-up for RFET, IRIS and ECT during 2027-29 shutdown.
What documents are required for IOCL heat exchanger tender in Gujarat Vadodara
Required documents include GST registration, PAN card, experience certificates in heat exchanger/air cooler maintenance, financial statements, EMD transfer receipt, technical bid, OEM authorizations if applicable, and prior IOCL project references. Ensure all documents are uploaded with the online bid submission per IOCL terms.
What are the technical scope details for RFET IRIS ECT maintenance IOCL
The scope specifies agency line-up for RFET, IRIS and ECT of heat exchangers and air coolers across Gujarat Refinery units during the 2027-29 shutdown. No BOQ items exist; emphasis is on service coordination, outage support, and adherence to IOCL shutdown schedules at Vadodara.
What is the EMD amount and payment method for IOCL tender
EMD amounts to ₹13,000. Bidders may pay online through RTGS/Internet banking to IOCL Gujarat Refinery account SBIN0000568; include bid number and bidder name in transaction details. Scanned proof of transfer must be uploaded with the bid submission.
When will the IOCL shutdown work window occur for this tender
The shutdown window is the 2027-29 period for Gujarat Refinery at Vadodara. Specific dates are determined by IOCL project planning; bidders should align delivery and readiness to the refinery’s outage schedule within those years.
What are the eligibility criteria for submitting an IOCL Gujarat bid
Eligibility requires demonstrated experience in maintenance of heat exchangers and air coolers, financial capability to support the project, valid GST and PAN, and compliance with IOCL’s EMD/PBG and online payment procedures as per GeM terms.
How to provide online EMD proof for IOCL procurement 2026
Submit the EMD ₹13,000 via RTGS to IOCL Gujarat Refinery; upload scanned transfer proof with the bid. Ensure the transfer includes the contract/bid name and bidder entity. Online payment acceptance is per IOCL terms under GeM GTC.
What standards or certifications are required for IOCL heat exchanger bids
The tender data does not specify explicit standards; bidders should provide relevant certifications (ISO 9001, equipment maintenance credentials, OEM authorizations) as part of the technical bid and reference prior IOCL experience.