GEM

Airports Authority Of India Office Furniture Tender 2025 - ISI/ISO Chair & Tables Procurement

Bid Publish Date

08-Nov-2025, 11:59 am

Bid End Date

29-Nov-2025, 12:00 pm

Bid Opening Date

29-Nov-2025, 12:30 pm

EMD

₹14,712

Value

₹15,21,885

Progress

Issue08-Nov-2025, 11:59 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

106

Category

Revolving Chair (V5)

Bid Type

Two Packet Bid

Categories 5

COMPUTER FURNITURE CENTRE TABLE CHAIRS REVOLVING CHAIR ELECTRONIC COMPUTATIONAL DEVICE

Tender Overview

The Airports Authority Of India (AAI) is seeking bids for a portfolio of office furniture including Revolving Chairs, Chairs without wheels, Modular Meeting Tables, Centre Tables, Computer Tables, Modular Work Stations, Executive Tables, Metal Top Tables and Lockers. Estimated value is ₹1,521,885 with an EMD of ₹14,712. The procurement covers multiple chair configurations with ergonomic features across general-purpose workspaces. Location details are not specified in the tender data. AAI emphasizes standardized chair components and modular furniture suitable for high-traffic airport offices, with an emphasis on consistency across items. A key differentiator is the breadth of product categories under a single tender, ensuring uniformity in finishes and dimensions across all workstations.

Technical Specifications & Requirements

  • Category: GENERIC REQUIREMENTS; Type of Chair
  • Category: CHAIR SEAT; Seat cushion presence; Seat upholstery material
  • Category: CHAIR BACKREST; Backrest height ranges: Low (200-400 mm), Mid (400-700 mm), High (>700 mm)
  • Category: CHAIR BACKREST; Backrest width ranges: Low (400-550 mm), Mid (550-700 mm), High (>700 mm)
  • Category: CHAIR BACKREST; Locking while tilting; Colour family; Lumbar support in seat backrest; Headrest availability and type
  • Category: CHAIR ARMREST; Armrest presence and type
  • Delivery/Scope: Option clause allowing up to 25% quantity increase/decrease at contracted rates; extended delivery period calculations based on formula: (Additional quantity ÷ Original quantity) × Original delivery period, with minimum 30 days; delivery timeline may extend within original contract terms
  • BOQ: 5 total items; no specific quantity data provided

Terms, Conditions & Eligibility

  • EMD: ₹14,712 (documented bidding security)
  • Quantity variation: Purchaser reserves ±25% order quantity and extended delivery time as per option clause
  • Delivery schedule: Commences from last date of original delivery order; additional time rules apply with minimum 30 days
  • Compliance: Bidder must adhere to the buyer-added terms and ATC uploaded with the tender
  • Documentation: Submit standard bid documents including statutory registrations and relevant certifications as required by ATC
  • Warranty/penalties: Not explicitly stated in data; follow standard compliance and contract terms
  • Financials: Estimated value ₹1,521,885; EMD amount and payment terms to be clarified in the tender documents

Key Specifications

  • Office furniture category includes Revolving Chairs, Chairs without wheels, Modular Meeting Tables, Centre Tables, Computer Tables, Modular Work Stations, Executive Tables, Metal Top Tables, Lockers, and Chairs for Double/Single Side Workstations

  • Estimated value indicates multi-item procurement worth ₹1,521,885; EMD ₹14,712

  • Chair specifications include seat cushion presence, upholstery material, backrest height and width ranges, tilting lock, lumbar support, headrest type

  • Armrest presence and type required; colours and ergonomic features to be clearly specified by bidder

  • Option clause allows ±25% quantity variation with calculated delivery extensions; minimum 30 days extension

Terms & Conditions

  • 25% quantity variation allowed with extended delivery time

  • EMD amount of ₹14,712 required for bid security

  • Multiple furniture categories under one tender with standardized specs

Important Clauses

Payment Terms

Payment terms are defined in tender ATC; adhere to standard procurement payment schedules after delivery acceptance

Delivery Schedule

Delivery shall start after the last date of the original delivery order; extended delivery time can be calculated per option clause with minimum 30 days

Penalties/Liquidated Damages

Penalties applicable as per contract terms; not explicitly stated in data – follow standard L.D. provisions in tender documents

Bidder Eligibility

  • Proven track record in supplying office furniture to similar large institutions

  • Ability to meet EMD requirements and provide compliant technical documentation

  • Manufacturer/authorized dealer with necessary certifications and ISO/IS standards compliance (if specified in ATC)

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Office Executive Table L shaped Executive table with ERU Unit as per ATC 3 pieces cnsaaipb 60
2 Metal Top Table Metallic table without a Storage Unit As per ATC 8 pieces cnsaaipb 60
3 Locker Locker Steel clothes 8-type locker as per ATC 3 pieces cnsaaipb 60
4 Chairs for Double Side workstation Chair should be stylish for double side sitting workstation as per ATC 10 pieces cnsaaipb 60
5 Chair for Single Side workstation Chair should be stylish for one side sitting workstation as per ATC 21 pieces cnsaaipb 60

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC REQUIREMENTS Type of Chair Revolving Chair of Adjustable height with Wheels
CHAIR SEAT Availability of cushion on seat Yes
CHAIR SEAT Seat upholstery material Mesh fabrics, Polyester fabric
CHAIR BACKREST Backrest Height (Low-back range: 200 - 400 mm, Mid-back range: 400 - 700 mm, High-back range: More than 700 mm) Mid-back
CHAIR BACKREST Backrest Width (Low: 400 - 550 mm, Mid: 550 - 700 mm, High: greater than 700 mm) Medium, High
CHAIR BACKREST Locking available while tilting backrest Yes, No
CHAIR BACKREST Colour Family of Backrest Black
CHAIR BACKREST Lumbar Support available in Seat Backrest Yes, No
CHAIR BACKREST Headrest available in Chair No
CHAIR BACKREST Type of headrest Without Headrest
CHAIR ARMREST Armrest Available in the Chair Yes
CHAIR ARMREST Armrest Type Fixed armrest with Cushion, Fixed armrest with Padding, Fixed armrest without cushion and padding

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office furniture supply

4

Financial statements (last 2-3 years) or turnover proof

5

EMD/Security deposit submission proof

6

Technical bid documents demonstrating compliance with chair specifications

7

OEM authorization or dealership/agency certificate (if applicable)

8

Bidder’s corporate profile and completion certificates for previous contracts

Frequently Asked Questions

What documents are required for the office furniture tender in India 2025?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD submission proof, technical bid detailing chair specifications, and OEM authorizations or dealership certificates as applicable, along with any ATC-specified documents.

How is the 25% quantity variation handled in the AAI furniture tender?

The purchaser may increase or decrease order quantity up to 25% at contracted rates. Delivery time adjusts using the formula: (Additional quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

What chair specifications are required for the backrest and headrest?

Backrest height ranges: 200-400 mm (low), 400-700 mm (mid), >700 mm (high). Backrest width: 400-550 mm (low), 550-700 mm (mid), >700 mm (high). Headrest type and presence, lumbar support, and tilting lock are required as per the tender’s generic chair specs.

What is the estimated value and the EMD for this tender in 2025?

Estimated contract value is ₹1,521,885 with an EMD of ₹14,712. Ensure payment of EMD via the prescribed method and reference to the ATC terms for eligible bidders.

What is required to prove eligibility for the AAI office furniture procurement?

Provide prior experience certificates for similar furniture supply, turnoverproof, and OEM authorizations if applicable. Ensure compliance with technical specs for seat, backrest, and armrest, plus delivery capability within extended timelines.

What are the delivery and acceptance terms for this tender in India?

Delivery commences from the last date of the original delivery order. Extended delivery times apply per option clause, with a minimum extension of 30 days. Acceptance is contingent on compliance with chair specifications and conditions in the ATC.

Which standards or certifications are expected for seats and backs in this procurement?

The tender requires ISI/ISO compliance where specified, including seat cushioning, upholstery, lumbar support, headrest specs, and locking tilting mechanisms. Verify ISI or ISO codes in the ATC and attach relevant certificates with the bid.

How to prepare the bid to participate in the AAI furniture tender 2025?

Assemble all required documents, ensure EMD payment, compile technical specifications for all items (chairs and tables), confirm OEM authorizations if applicable, and align delivery capabilities with the extended timelines. Submit via the official portal per ATC instructions.

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