GEM

Aeronautical Development Agency Flow Meter Procurement Bangalore Karnataka 2025 IS 550 NABL Calibrated VSE Flow

Bid Publish Date

27-Nov-2025, 3:57 pm

Bid End Date

17-Dec-2025, 12:00 pm

Value

₹9,00,000

Location

BANGALORE , KARNATAKA

Progress

Issue27-Nov-2025, 3:57 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Aeronautical Development Agency, Bengaluru, Karnataka
  • • Product: VSE Flow Meters (1/2 PD Type 80 LPM, 1/4 PD Type 10 LPM) Make-VSE Flow
  • • Estimated value: ₹9,00,000; Milestone-based payments (3 installments)
  • • Delivery/calibration: 90 days per milestone; NABL calibration certificates valid 12 months
  • • Warranty: 1 year from date of acceptance
  • • Bid security: Bid Security Declaration in lieu of EMD; potential 2-year debarment for non-compliance
  • • Documentation: NABL calibration certificates, test certificates, and SOW-specific documents
  • • Qualification: Vendor qualification per SOW; no BOQ items listed

Categories 7

BP INSTRUMENT FLOW DETECTOR FUEL PUMP SERVICES FLOW REGULATOR WELL TESTING EQUIPMENTS FLOW SWITCHES

Tender Overview

The Aeronautical Development Agency (Department of Defence Research & Development) in BANGALORE, KARNATAKA invites bids for VSE Flow Meters: 1/2 PD Type Flow Meter, 80 LPM, Make VSE Flow (Qty-4) and 1/4 PD Type Flow Meter, 10 LPM, Make VSE Flow (Qty-4). Estimated value is ₹9,00,000. The scope centers on calibrated flow meters for defence applications, with a focus on NABL-compliant calibration and post-award performance. Key differentiators include milestone-based payments, calibration acceptance, and a 1-year warranty post-acceptance. The procurement targets suppliers capable of delivering calibrated units within 90 days per milestone.

Technical Specifications & Requirements

  • Payment linked to milestone completion: Milestone 1 at To +3 months – 1/3 of P.O Value after calibration and acceptance; Milestone 2 at To +18 months – 1/3; Milestone 3 at To +33 months – 1/3.
  • Calibration cadence: Flow meters calibrated within 90 days of every milestone indicated.
  • Warranty: 1 year from acceptance.
  • Documentation: NABL Calibration Certificates valid for 12 months from calibration date; include any other test certificates and applicable documents.
  • Delivery/Qualification: Vendor qualification per SOW; no BOQ items listed.
  • Service scope: Custom bid for flow meters with NABL-compliant calibration requirements.

Terms & Eligibility

  • Bid Security Declaration required in lieu of EMD; if withdrawn or contract not signed, bidder may be suspended up to 2 years.
  • Payment terms: milestone-based release; delivery and calibration statuses drive payments.
  • Warranty/Support: 1 year, with calibration and acceptance milestones defined.
  • Documentation: NABL calibration certificates (valid 12 months), test certificates, and other applicable documents per SOW.
  • Delivery: calibration within 90 days after each milestone; supplier qualification as per SOW.
  • EMD: Not specified; replaced by Bid Security Declaration.

Key Specifications

  • Product: VSE Flow Meter – 2 variants: 1/2 PD Type Flow Meter (80 LPM) and 1/4 PD Type Flow Meter (10 LPM)

  • Quantity: Qty-4 for each variant

  • Calibration: NABL-calibrated; certificates valid for 12 months from calibration date

  • Delivery: Flow meters calibrated within 90 days of each milestone

  • Warranty: 1 year from acceptance

  • Payment: Milestone-based (1/3 each) on calibration and acceptance at specified intervals

Terms & Conditions

  • Milestone-based payment with calibration acceptance

  • NABL calibration certificates required (12-month validity)

  • Bid Security Declaration replaces EMD with potential 2-year debarment

  • Delivery/calibration cadence tied to milestone schedule

  • 1-year warranty from acceptance; SOW-driven vendor qualification

Important Clauses

Payment Terms

Milestone payments: 1/3 of PO value after calibration and acceptance at To+3 months; subsequent 1/3 payments after each milestone (To+18 months, To+33 months) upon calibration and acceptance

Delivery Schedule

Flow meters must be calibrated within 90 days of each milestone; NABL-calibrated units with validity certificates

Penalties/Liquidated Damages

Not explicitly detailed; penalties implied through milestone delays and non-acceptance scenarios per SOW

Bidder Eligibility

  • Experience with supplying calibrated flow meters for defence or aerospace projects

  • Ability to provide NABL-calibrated certificates valid 12 months

  • Compliance with SOW vendor qualification criteria and regional regulatory requirements

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates relevant to flow meters/calibration

4

Financial statements or turnover documents

5

Bid Security Declaration (in lieu of EMD)

6

NABL calibration certificates (valid 12 months from calibration date)

7

Test certificates and any other applicable documents as per SOW

8

OEM authorizations or Make-VSE Flow confirmation (if required)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the VSE Flow Meter tender in Bangalore 2025?

Bidders must submit a Bid Security Declaration in lieu of EMD, along with NABL calibration certificates valid for 12 months, OEM/Make-VSE Flow confirmations, and SOW-compliant technical bids. The milestone-based payment terms require calibration acceptance before each installment and 1-year warranty post-acceptance.

What documents are required for flow meter procurement in Bengaluru?

Submit GST registration, PAN, experience certificates for similar calibration projects, financial statements, NABL calibration certificates (valid 12 months), test certificates, OEM authorizations if applicable, and SOW-compliant technical bid documents to participate.

What are the calibration and delivery milestones for this tender?

Calibration must occur within 90 days after each milestone. Milestones: To+3 months (1/3 value), To+18 months (1/3), To+33 months (1/3) upon calibration and acceptance. NABL certificates must accompany delivery.

Which standards or certifications are required for flow meters?

Required NABL calibration certificates valid for 12 months; purchase likely requires IS/IEC alignment per SOW, with OEM Make-VSE Flow confirmation; ensure NABL-accredited calibration documentation is included.

What is the expected warranty period for flow meters in this bid?

The flow meters carry a 1-year warranty from acceptance, covering defects identified during acceptance testing and calibration milestones, with potential post-warranty support per SOW.

How is the estimated contract value reflected in the bid terms?

₹9,00,000 is the estimated value; payments are split into three equal installments linked to calibration and acceptance milestones, with delivery within milestone windows.

What is the eligibility criteria for vendors supplying defence hardware in Bengaluru?

Vendors should demonstrate experience in supplying calibrated flow meters, hold NABL calibration capabilities, provide OEM confirmations if required, and qualify per the SOW's vendor criteria; non-compliance may result in disqualification.

What is the role of the Bid Security Declaration in this tender?

The Bid Security Declaration substitutes EMD; withdrawal or non-signing of contract may lead to up to 2-year debarment from ADA tenders, reinforcing commitment to bid validity and contract signing.

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