Custom Bid for Services - Replacement of undercarriage of EX1200 hydraulic excavator SN 2085
Western Coalfields Limited
CHANDRAPUR, MAHARASHTRA
Posted:
9 February 2026
Closed:
19 February 2026
GEM
GEM
Western Coalfields Limited Replacement of Engine & Pump for EX1200 Excavator Tender 2026
Bid Publish Date
12-Jul-2026, 11:26 am
Bid End Date
22-Jul-2026, 12:00 pm
Value
₹1,10,156
Location
Progress
Issue12-Jul-2026, 11:26 am
AwardPending
Quantity
1
Similar Category
Repair and Overhauling Service
Bid Type
Single Packet Bid
Key Highlights
- • Specific OEM compatibility requirement inferred from EX1200 engine and pump replacement
- • ATC and SOW documents uploaded by buyer contain exact scope and compliance standards
- • Emphasis on post-installation testing and hydraulic system integrity
- • No BOQ items; estimated value ₹110,156 suggests a targeted service task
- • EMD information and payment terms to be confirmed in ATC
- • Location and delivery timeline details to be validated in tender attachments
Tender Overview
Western Coalfields Limited (Coal India Limited) seeks bids for the replacement of engine and pump on an EX1200 hydraulic excavator (Serial No. 2098). Estimated value is ₹110,156. Location details are not provided in the available data. This service tender covers a targeted scope of replacing propulsion components to restore machine operability, with attachments indicating a detailed Scope of Work (SOW) and ATC documents uploaded by the buyer. The procurement emphasizes technical capability to perform engine and hydraulic pump replacement with OEM or equivalent parts, and adherence to project terms outlined in the tender documents.
- Product/Service: Engine and hydraulic pump replacement for EX1200 excavator
- Organization: Western Coalfields Limited under Coal India Limited umbrella
- Estimated value: ₹110,156
- Location: not specified in the provided data; bidders should verify in tender portal
- Key differentiator: operation-critical replacement requiring precise compatibility with EX1200 model
- Context: maintenance service for heavy earthmoving equipment within WCL fleet
Technical Specifications & Requirements
- Item scope inferred: Engine replacement and pump replacement for EX1200, Sl No 2098
- BOQ: no items listed; no quantitative breakdown available
- Requirements referenced in SOW/ATC: check attached files for specific OEM compatibility, service standards, and installation procedures
- Estimated value indicates a focused, high-skill maintenance task rather than large-scale procurement
- Required outcomes: restored engine/pump performance, tested operation after replacement, ensure hydraulic integrity
- Documentation: refer to uploaded ATC and SOW for compliance specifics
Terms, Conditions & Eligibility
- EMD: not disclosed in available data; bidders must review ATC documents for exact amount
- Delivery/Completion: timeline not specified; verify in SOW
- Payment terms: not disclosed; aligned with standard vendor payments per contract
- Documents: GST, PAN, experience certificates, financials, OEM authorizations per ATC/SOW
- Warranty/Support: check ATC for post-installation warranty or maintenance terms
- Penalties: LD or penalties not detailed in data; refer to tender terms in ATC
Key Specifications
-
Engine replacement for EX1200 excavator (Sl No 2098) as per OEM compatibility
-
Hydraulic pump replacement with performance testing post-installation
-
Compliance with ATC/SOW terms attached by buyer
Terms & Conditions
-
EMD amount and exact payment terms to be derived from ATC
-
Delivery/completion timeline to be specified in SOW
-
Documentation and OEM authorization required per ATC
Important Clauses
Payment Terms
To be detailed in ATC; typically advance/ milestone payments aligned with installation and testing
Delivery Schedule
Delivery/completion timeframe to be specified in Scope of Work and ATC
Penalties/Liquidated Damages
Penalty terms to be defined in ATC; refer to vendor terms in SOW
Bidder Eligibility
-
Experience in engine and hydraulic pump replacement for heavy construction equipment
-
Authorized service provider or OEM authorization for EX1200 components
-
GST registration and credible financial standing
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Replacement of Engine & Pump of EX1200 Hydraulic Excavator Sl No 2098
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Nagpur
Delivery Pincodes
441109
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bhagwat Matadin Buwade | 441109,Regional Stores, WCL PO SILEWARA COLLIERY Dist. Nagpur M.S.; Pin 441 109 | Nagpur | Maharashtra | 441109 | Project / Lumpsum Based | - | - |
Authority Records
MINISTRY OF COALCOAL INDIA LIMITED
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Documents 9
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GEM General Terms and Conditions Document
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Required Documents
1
GST certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar engine-pump replacement on excavators
4
Financial statements or proof of financial turnover
5
EMD submission as per ATC (amount to be confirmed in documents)
6
Technical bid documents demonstrating OEM authorisation or equivalent
7
OEM/authorized service provider confirmations
Frequently Asked Questions
How to bid for EX1200 engine and pump replacement tender in 2026?
Bidders should review the uploaded SOW and ATC for scope, verify OEM compatibility, and prepare documents: GST, PAN, experience certificates, financials, and OEM authorizations. EMD amount and exact payment terms will be specified in ATC; ensure compliance with the EX1200 specification and post-installation testing requirements.
What documents are required for Western Coalfields Limited maintenance tender 2026?
Submit GST registration, PAN, experience certificates for similar engine-pump replacements, financial statements, and EMD per ATC. Include OEM authorization or authorized service provider proof and technical bid material showing capability to perform EX1200 engine and hydraulic pump replacement with appropriate parts.
What are the technical specifications for EX1200 replacement in this bid?
Technical scope includes engine replacement and hydraulic pump replacement for EX1200 Sl No 2098, with OEM or equivalent parts. Post-installation testing and hydraulic system integrity checks are required; refer to SOW and ATC for exact part numbers and performance criteria.
When is the delivery timeline for the EX1200 maintenance service tender 2026?
Exact delivery schedule is defined in the Scope of Work and ATC documents. Bidders must align installation, testing, and commissioning with the specified timeline once the tender terms are reviewed on the portal.
What are the payment terms for the Western Coalfields EX1200 service contract?
Payment terms will be disclosed in ATC; typical arrangements include staged payments tied to milestones like component delivery, installation, and successful testing, with final payment after acceptance testing per contractual terms.
What certifications are required for submitting the EX1200 engine replacement bid?
Submit OEM authorization or service provider certification, GST registration, PAN, and any technical compliance certificates requested in the ATC. Demonstrate prior experience with heavy excavator maintenance and engine-pump replacements.
Which specifications must be verified before submitting the bid for EX1200?
Verify OEM compatibility of engine and hydraulic pump for EX1200 Sl No 2098, supply of genuine parts or equivalent, and adherence to post-installation testing procedures outlined in the SOW. Ensure all documents meet ATC requirements.
What is the process to access ATC and SOW for this tender?
Access the buyer-uploaded ATC and SOW via the tender portal, download both documents, review scope closely, and ensure your bid pack includes OEM authorizations, installation methodology, and compliance evidence before submission.
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Documents 9
GeM-Bidding-9595151.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS