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GEM

Urban Administration And Development Facility Management IEC Tender Dhar Madhya Pradesh 2025

Bid Publish Date

19-Dec-2025, 6:42 pm

Bid End Date

14-Jan-2026, 8:00 pm

EMD

₹10,000

Location

DHAR , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue19-Dec-2025, 6:42 pm
Corrigendum07-Jan-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory EMD: ₹10,000
  • • Office of Service Provider must be located in Madhya Pradesh (consignee state)
  • • Lump-sum IEC services for SBM; no BOQ items listed
  • • Past Experience proof accepted as contract copy with invoices or execution certificate
  • • Salary payment obligation on the service provider; PF/ESIC documentation required
  • • Contract quantity/duration can be increased up to 25% at issue and post-issuance
  • • ATC document uploaded by buyer; refer to terms for compliance

Categories 5

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT REAL ESTATE SERVICE

Tender Overview

The opportunity is issued by the Urban Administration And Development under the Urban Development And Environment Department for facility management services focused on IEC (Information, Education, Communication) activities for Swachh Bharat Mission (SBM) in Dhar, Madhya Pradesh 454001. The contract uses a lump-sum basis; the EMD required is ₹10,000. An office of the service provider must be located within the same state as the consignee. The buyer reserves the right to adjust contract quantity or duration up to 25%. No BOQ items are listed, signaling a broad IEC services scope rather than unitized deliverables.

Technical Specifications & Requirements

  • Service category: Facility Management Services - LumpSum Based - IEC for SBM
  • Location: Dhar, Madhya Pradesh (454001)
  • EMD: ₹10,000 (cash/deposit as specified in terms)
  • Documentation: evidence for past experience acceptable as contract copy with invoices or execution certificates
  • Deployment: office presence required within the consignee state; payroll obligations for deployed staff
  • Payment flow: salaries paid by service provider upfront; reimbursement to be claimed from Buyer with standard statutory documents (PF, ESIC) and bank statements
  • Tender type: lump-sum IEC service contract; no itemized BOQ
  • Quantity/duration adjustments: permitted up to 25% at contract issuance and thereafter
  • Tender terms: ATC document viewable by bidders; generic to specific terms forthcoming

Terms, Conditions & Eligibility

  • EMD: ₹10,000 mandatory
  • Experience proof: contract copies with invoices, client execution certificates, or equivalent third-party records
  • Salary compliance: service provider must pay contracted staff first, with PF/ESIC documentation
  • Office requirement: physical presence in the consignee state (Madhya Pradesh)
  • Quantity/duration adjustments: allowed up to 25%; bidders must accept revised scope
  • No BOQ: IEC service scope is lump-sum; ensure readiness to deliver IEC outputs for SBM
  • Documentation: submission must include past performance proof and payroll compliance details

Key Specifications

  • Service category: Facility Management Services - LumpSum Based - IEC for SBM

  • Location: Dhar, Madhya Prad​esh 454001

  • EMD: ₹10,000

  • Office requirement: Service provider office in consignee state

  • Payment model: provider pays salaries first; reimbursed with PF/ESIC docs

  • Bill of quantities: Not provided; IEC scope likely event-driven/awareness campaigns

Terms & Conditions

  • EMD of ₹10,000 is mandatory

  • Staff salaries paid by provider; reimbursement after submission of statutory documents

  • 20–25% quantity/duration adjustment allowed at contract issuance and execution

Important Clauses

Payment Terms

Salaries of deployed staff paid by the service provider first; reimbursement from buyer with PF/ESIC documentation and bank statements

Delivery Schedule

Not explicitly stated; lump-sum IEC activities imply ongoing campaign delivery within SBM scope

Penalties/Liquidated Damages

Not specified in available terms; ATC may define penalties for non-compliance

Bidder Eligibility

  • Must have office presence in Madhya Pradesh

  • Past experience proof via contract copy or execution certificate

  • Ability to comply with PF/ESIC payroll documentation for deployed staff

Past Similar Tenders (Historical Results)

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Posted: 14 February 2025
Closed: 8 March 2025
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Northern Coalfields Limited

Posted: 2 August 2025
Closed: 22 August 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Past experience proof (contract copies + invoices or client execution certificates)

4

Financial statements or financial solvency documents

5

ESIC/PF compliance documents for deployed staff

6

OEM authorizations or service certifications if applicable

7

Proof of office in Madhya Pradesh (state domicile/address proof)

Corrigendum Updates

5 Updates
#1

Update

07-Jan-2026
#2

Update

07-Jan-2026
#3

Update

07-Jan-2026

Extended Deadline

14-Jan-2026, 8:00 pm

Opening Date

14-Jan-2026, 8:30 pm

#4

Update

05-Jan-2026

Extended Deadline

09-Jan-2026, 9:00 am

Opening Date

09-Jan-2026, 9:30 am

#5

Update

29-Dec-2025

Extended Deadline

05-Jan-2026, 9:00 am

Opening Date

05-Jan-2026, 9:30 am

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on the SBM IEC tender in Dhar MP 2025?

To participate, ensure your organization has a MP office, provide past experience proofs (contract copies or execution certificates), furnish GST and PAN, submit PF/ESIC payroll documents for staff, and meet the ₹10,000 EMD. Prepare a lump-sum IEC proposal aligned with SBM guidelines and debit/payroll compliance.

What documents are required for Madhya Pradesh SBM IEC tender submissions?

Required documents include GST registration, PAN card, past experience proofs (contract plus invoices or execution certificates), financial statements, PF/ESIC compliance documents, and proof of MP office. OEM authorizations may be needed if applicable to IEC activities.

What are the eligibility criteria for MP facility management IEC services?

Eligibility includes having a service presence in Madhya Pradesh, ability to deploy staff with PF/ESIC compliance, and verifiable past IEC or related project experience via contracts or client certificates. EMD of ₹10,000 is mandatory for bid submission.

What are the payment terms for salaries and wages in this SBM contract?

The service provider must pay staff salaries upfront and then claim reimbursement from the Buyer with PF/ESIC documentation and bank statements. Ensure timely payroll records and statutory filings to support reimbursement.

Which standards or certifications are required for IEC bids in MP?

While specific standards are not listed, bidders should provide payroll compliance documents (PF/ESIC), GST, and past project certificates. OEM authorizations or IEC-specific qualifications may strengthen the proposal depending on ATC details.

When can contract quantity or duration be increased for this tender?

The buyer allows up to 25% increase or extension of contract quantity or duration at contract issuance and after issuance. Bidders must accept revised scope if invoked by the buyer.

What is the location and procurement focus of this tender in MP?

This tender targets facility management IEC services under SBM for Dhar, Madhya Pradesh (454001). The procurement focuses on information, education, and communication campaigns rather than itemized goods, with lump-sum compensation.

What evidence qualifies as past experience for this IEC project?

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party inspection notes. These should demonstrate service delivery in related IEC or SBM campaigns.