Flex Banner 6 Feet x 3 Feet,Flex Banner 8 Feet x 4 Feet,Leaflets and Posters,Tent Chairs and seatin
Indian Army
POONCH, JAMMU & KASHMIR
Posted:
29 August 2025
Closed:
11 September 2025
GEM
GEM
Indian Army Procurement: Flex Banner, Leaflets, Seating & Catering Tender in Poonch, JK 2026
Bid Publish Date
06-Jun-2026, 12:08 pm
Bid End Date
16-Jun-2026, 1:00 pm
Value
₹2,00,000
Location
Progress
Issue06-Jun-2026, 12:08 pm
AwardPending
Quantity
207
Category
Flex Banner for specialised coaching 8 feet x 4 feet
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory pre-bid meeting attendance for eligibility
- • Make in India certificate and OEM authorization required
- • MSME registration if bidder qualifies, with valid certificate
- • GST registration active and compliant prior to bid submission
- • End-user/defense entity certificates for last 3 years of experience
- • Option clause allows ±25% quantity variation with defined delivery timing
- • Flexible mix of items: banners, leaflets, seating, refreshments, teaching staff, catering
- • Delivery window linked to 15-day service periods with minimum 30-day extended time
Tender Overview
Organization: Indian Army (Department of Military Affairs) seeking procurement for multiple publicity and youth support services in Poonch, Jammu & Kashmir 185101. Scope includes 8 feet x 4 feet flex banners, 6 feet x 3 feet flex banners, publicity leaflets, seating for 60-70 youths for 15 days, refreshments for 60-70 youths for 15 days, and hiring of civ teacher for 15 days plus catering services for 15 days. Estimated value: ₹200,000. The tender emphasizes on-site delivery and coordinated execution within the specified 15-day windows and potential quantity adjustments up to ±25% under option clauses. Pre-bid attendance is mandatory, signaling strict compliance and evaluation against technical acceptance.
Key differentiator: Government defense procurement with MSRE and Make in India considerations; emphasis on indigenous supply and OEM authorizations where applicable. The package combines promotional materials, hospitality for youth programs, and short-term teaching staffing, creating a diversified service mix under a single contract.
Unique aspect: The bid requires adherence to all technical specifications with explicit acceptance certificates and end-user experience proof, plus GST registration and MSME status where applicable. The option to adjust quantities during contract execution adds flexibility to meet evolving program needs.
Technical Specifications & Requirements
- Product/Service names: Flex banners (8x4 ft and 6x3 ft), publicity leaflets, seating (60-70 seats), refreshments (60-70 portions) for 15 days, civ teacher hiring (15 days), catering (15 days).
- Delivery scope: On-site setup for youth programs in Poonch; delivery window aligns to 15-day periods per service, with potential 25% quantity variation.
- Standards & certifications: OEM certificate or authorization; Make in India certificate; GST registration active; MSME registration if applicable.
- Experience scope: Last three years’ end-user or government/defense delivery certificates required; audited financial statements for three years if requested.
- Documentation: Attendee pre-bid compliance, technical acceptance certificate, and end-user certificates where relevant.
Terms, Conditions & Eligibility
- EMD: Not explicitly stated in detail; bidders must comply with standard bid security terms via T&C.
- Delivery terms: Delivery period as per option clause; extended delivery time calculated if quantity increases, minimum 30 days.
- Payment terms: Not specified in data; bidders should refer to standard Army procurement terms.
- Pre-bid meeting: Mandatory attendance; non-attendance results in disqualification.
- GST/MSME/OEM: Valid GST certificate; MSME certificate if applicable; OEM authorization letter required.
- Experience: Three-year supply/delivery experience with end-user certificates.
- Documents: Audited financial statements, GST, MSME (if applicable), Make in India certificate, OEM certificate/authorization, technical acceptance certificate.
Key Specifications
-
Flex banners: 8 ft × 4 ft; 6 ft × 3 ft
-
Leaflets: publicity print materials
-
Seating: 60-70 seats for youth programs
-
Refreshments: 60-70 portions for 15 days
-
Civ teacher: hire for 15 days
-
Catering: services for 15 days
-
Make in India certificate and OEM authorization required
-
Active GST registration and MSME status if applicable
Terms & Conditions
-
Option clause allows quantity variation up to 25% during contract
-
Mandatory pre-bid meeting attendance; non-attendance leads to disqualification
-
End-user/defense experience certificates required for last 3 years
Important Clauses
Payment Terms
Standard Army procurement terms apply; exact schedule to be provided in the bid document.
Delivery Schedule
Delivery periods aligned to 15-day service windows; extended time formula based on (increase in quantity/original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Penalties to be as per standard Army contract terms; LDs for delivery delays to be specified in the bid document.
Bidder Eligibility
-
Three-year financial and delivery experience with end-user confirmations
-
Active GST registration and MSME status if applicable
-
Make in India compliance and OEM authorization
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Flex Banner for specialised coaching 8 feet x 4 feet , Flex Banner for specialised coaching 6 feet x 3 feet , Publicity leaflets , Seating arng for youth 60 to 70 str 15 days , Refreshment for youth 60 to 70 str 15 days , Hiring of civ teacher for 15 days , Hiring Catering service for 15 days
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 5
GeM-Bidding-9423952.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
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Tender Results
Loading results...
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Flex Banner for specialised coaching 8 feet x 4 feet
Flex Banner for specialised coaching 8 feet x 4 feet
2 nos
Delivery: 10 days
#2
Flex Banner for specialised coaching 6 feet x 3 feet
Flex Banner for specialised coaching 6 feet x 3 feet
1 nos
Delivery: 10 days
#3
Publicity leaflets
Publicity leaflets
200 nos
Delivery: 10 days
#4
Seating arng for youth 60 to 70 str 15 days
Seating arng for youth 60 to 70 str 15 days
1 job
Delivery: 10 days
#5
Refreshment for youth 60 to 70 str 15 days
Refreshment for youth 60 to 70 str 15 days
1 job
Delivery: 10 days
#6
Hiring of civ teacher for 15 days
Hiring of civ teacher for 15 days
1 job
Delivery: 10 days
#7
Hiring Catering service for 15 days
Hiring Catering service for 15 days
1 job
Delivery: 10 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Flex Banner for specialised coaching 8 feet x 4 feet | Flex Banner for specialised coaching 8 feet x 4 feet | 2 | nos | mridulrawat | 10 | |
| 2 | Flex Banner for specialised coaching 6 feet x 3 feet | Flex Banner for specialised coaching 6 feet x 3 feet | 1 | nos | mridulrawat | 10 | |
| 3 | Publicity leaflets | Publicity leaflets | 200 | nos | mridulrawat | 10 | |
| 4 | Seating arng for youth 60 to 70 str 15 days | Seating arng for youth 60 to 70 str 15 days | 1 | job | mridulrawat | 10 | |
| 5 | Refreshment for youth 60 to 70 str 15 days | Refreshment for youth 60 to 70 str 15 days | 1 | job | mridulrawat | 10 | |
| 6 | Hiring of civ teacher for 15 days | Hiring of civ teacher for 15 days | 1 | job | mridulrawat | 10 | |
| 7 | Hiring Catering service for 15 days | Hiring Catering service for 15 days | 1 | job | mridulrawat | 10 |
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Historical Data
Required Documents
1
Audited financial statements for last 3 years (CA-attested)
2
GST registration certificate (active)
3
MSME registration certificate (if applicable)
4
Experience certificates from end-users/government/defense entities (last 3 years)
5
Make in India certificate for offered products
6
OEM certificate or OEM authorization letter
7
Certificate of acceptance of technical specifications
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Indian Army publicity tender in Poonch JK 2026?
Bidders must submit audited financials for 3 years, GST registration, MSME status if applicable, OEM authorization, and Make in India certificate. Attend the mandatory pre-bid meeting, confirm acceptance of technical specifications, and provide end-user experience certificates for last 3 years.
What documents are required for defense procurement in Poonch?
Required documents include three-year audited financial statements, GST registration, MSME certificate (if applicable), OEM authorization, Make in India certification, end-user experience certificates, and a technical acceptance certificate confirming specs alignment.
What are the delivery and quantity variation terms for this tender?
The option clause allows ±25% quantity variation during and after contract; delivery time adjusts based on the formula (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What standards or certifications are mandatory for bidders?
Mandatory certifications include active GST, Make in India certification, and OEM authorization. MSME status is required if applicable; end-user defense certificates corroborate three years of relevant delivery experience.
What is the procurement location and item mix for this tender?
Procurement location is Poonch, Jammu & Kashmir; item mix includes flex banners (8x4 ft and 6x3 ft), publicity leaflets, youth seating (60-70), refreshments (60-70), civ teacher hire (15 days), and catering (15 days).
When is pre-bid attendance mandatory for this defense tender?
Pre-bid attendance is mandatory for all bidders; failure to attend leads to disqualification from the bidding process as per buyer added terms.
What is the estimated contract value for this Army procurement?
Estimated value for the package is ₹200,000. Bidders should align pricing with this value while adhering to the quantity variation terms up to ±25%.
Which entities must provide end-user delivery certificates for the last 3 years?
End-user certificates must be issued by the respective government or defense entities that received comparable items within the last three years, validating successful delivery and performance.
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Documents 5
GeM-Bidding-9423952.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS