BARC Customized AMC/CMC Tender for Pre-owned Screw Chillers in Mumbai 400TR BAR C 2026
Bid Publish Date
05-Aug-2026, 6:28 pm
Bid End Date
04-Sep-2026, 7:00 pm
EMD
₹46,464
Value
₹23,23,200
Location
Progress
Tender Overview
Bhabha Atomic Research Centre invites bids for Customized AMC/CMC (non-comprehensive) to cover preventive and breakdown maintenance for 2 nos of screw chillers, each 400TR, and associated equipment, from OEM/OEM Authorized Servicers. Located in Mumbai, Maharashtra 400002, the estimated contract value is ₹2,323,200 with an EMD of ₹46,464. The buyer allows a 25% quantity/duration variation during contract issuance and execution, specifically for lumpsum service contracts. Bidders must ensure equipment is not end-of-life and maintain 2+ years residual market life. Certification uploads are mandatory; bid security can be provided as FDR/PBG. FDR must be named to the Accounts Officer, BARC, Trombay. The procurement emphasizes OEM-authorized service capabilities and long-term service continuity.
Technical Specifications & Requirements
- Product/Service: Customized AMC/CMC for two 400 TR screw chillers and associated equipment
- Scope: Preventive maintenance and breakdown maintenance; service from OEM/OEM Authorized Service Providers
- Delivery/Performance: 24/7 service capability; on-site response for breakdowns; preventive maintenance cycles to be defined in the contract
- Financials: Estimated value ₹2,323,200; EMD ₹46,464; option clause allows 25% adjustments
- Documentation: Certificates and documents required per ATC/Corrigendum; FDR/PBG submission options
- Compliance: Ensure equipment is not end-of-life; minimum two years residual market life
- Banking/Guarantee: FDR or PBG acceptable; hard copy of original FDR to be delivered within 15 days of award
- Brand/ OEM: AMC/CMC to be provided by OEM/OEM Authorized Servicer; maintenance credentials must be verifiable
Terms, Conditions & Eligibility
- EMD: ₹46,464; can be provided via FD/R with pledge in name of Accounts Officer, BARC, Trombay
- PBG/FD-R: Both options acceptable; scanned FDR copy uploaded; original to be sent within 5 days of bid end/opening
- Experience/Financial: Bidder should not be under liquidation or bankruptcy; provide undertaking
- Delivery/Performance: 25% bid quantity/duration variation allowed; 25% scope expansion for lumpsum contracts with consent
- Warranty/Service: OEM/OEM authorized service support required; ensure at least 2 years residual market life for offered components
- Submission: All required certificates/documents must be uploaded; ensure hard copies delivered per ATC terms
- Special Clause: Bidder must upload required certificates per bid document, ATC, and corrigendum; non-compliance leads to rejection
Key Specifications
-
Two 400 TR screw chillers for AMC/CMC
-
Preventive maintenance and breakdown maintenance
-
OEM/OEM Authorized Servicer required
-
EMD ₹46,464; estimated value ₹2,323,200
-
FDR/PBG options for security deposit
-
Not end-of-life requirement with minimum 2 years residual market life
Terms & Conditions
-
25% quantity/duration variation allowed at contract issue and execution
-
FDR or PBG security deposit accepted; original FDR due within 15 days of award
-
Certificates must be uploaded; non-submission leads to rejection
-
Must be OEM/OEM Authorized service provider with proven track record
Important Clauses
Payment Terms
Not explicitly specified; security deposits via FDR or PBG accepted; payment terms to be defined in contract
Delivery Schedule
Maintenance services to be delivered on-site; response times for breakdowns to be defined in the contract
Penalties/Liquidated Damages
Not specified in data; penalties to be defined in the contract if service levels are not met
Bidder Eligibility
-
Not under liquidation or bankruptcy
-
Offer must be for non-obsolete products with ≥2 years residual market life
-
OEM/OEM Authorized service capability for 400TR screw chillers
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Customized AMC/CMC for Pre-owned Products - Non- comprehensive Annual Maintenance Contract(AMC) for preventive and break down maintenance of 2 nos of screw chiller machines of 400TR capacity each and associated equipment from OEM/OEM Authorised Servic..
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
38
Delivery Details
Delivery Locations
1
Delivery Cities
Mumbai Suburban
Delivery Pincodes
400085
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sumnesh Wadhwa | 400085,BHABHA ATOMIC RESEARCH CENTRE (BARC), CENTRAL COMPLEX, TROMBAY, MUMBAI 400085 | Mumbai Suburban | Maharashtra | 400085 | 1 | - | Number of months within the contract period for which service is required : 24 |
Authority Records
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Documents 8
GeM-Bidding-9702591.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
04-Sep-2026, 1:30 pm
Opening Date
04-Sep-2026, 2:00 pm
Update
Extended Deadline
28-Aug-2026, 1:30 pm
Opening Date
28-Aug-2026, 2:00 pm
Categories
12
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Required Documents
GST certificate
PAN card
Experience certificates demonstrating maintenance of similar chillers
Financial statements or solvency proof
EMD submission proof (DD/FDR/PBG as applicable)
Technical bid documents and OEM authorizations
Certifications showing OEM/OEM authorization and service capabilities
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the Mumbai screw chiller AMC tender in 2026?
Bidders must register with GeM, upload all required documents (GST, PAN, experience certificates, financials), provide EMD ₹46,464 via approved methods, and supply OEM/OEM-authorized service credentials. Ensure the two 400 TR screw chillers are covered for preventive and breakdown maintenance with 25% scope variation permissible.
What documents are required for BARC AMC tender submission in Mumbai?
Submit GST certificate, PAN card, experience certificates for similar chillers, financial statements, EMD proof, technical bid documents, OEM authorizations, and FDR/PBG options. Upload scanned copies and deliver the original FDR within the timelines specified by the ATC.
What standards or certifications are needed for OEM authorized service?
Bidders must demonstrate OEM/OEM-authorized service capability for two 400 TR screw chillers and provide verifiable authorization letters. Ensure service staff are trained by OEM, with documentation proving ongoing maintenance qualifications and capability to handle 400TR capacity units.
What is the EMD amount and acceptable submission method for this tender?
EMD is ₹46,464. It can be submitted as a Fixed Deposit Receipt or other approved forms, pledged to Accounts Officer, BARC, Trombay. Upload scanned proof of the EMD with the bid and deliver the hard copy original FDR within 5 days of bid end/opening.
What is the contract variation allowance for this AMC?
The buyer allows up to 25% variation in contract quantity or duration at the time of contract issuance and during execution for lumpsum-based service contracts, subject to the service provider's consent.
What are the delivery and performance expectations in the contract?
Maintenance services must be delivered on-site with defined preventive maintenance cycles and rapid breakdown response. Specific delivery timelines and response SLAs will be detailed in the final contract; ensure capability to meet on-site service in Mumbai.